City of Frankfort Government
Position Title: Part-Time Court/Clerk Treasurer Clerk
Reports To: Clerk/Treasurer/Judge
Effective Date: November 9, 2020
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and ability required to perform job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position provides clerical assistance to other employees in the City Clerk’s Department and to the City Court. This position is primarily responsible for providing services in the City Court office.
Essential Job Functions:
Clerk Treasurer’s Office:
- Answer telephone and assist walk in traffic
- Other duties – as needed
- Assist court customers with questions and direct accordingly
- Prepare draft Court orders and process Court orders
- Reconcile court tills daily
- Attend court weekly and keep schedule organized for Judge
- Make claims for court
- Quarterly Court Reporting
- Work with Capital Recovery, City Attorney’s Office, and Prosecutor’s Office
- Record, file, and organize tickets appropriately
- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources.
- This information can be exchanged in person, in writing, or by telephone or e-mail
- Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Keeping up-to-date technically and applying new knowledge to your job.
- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Analyzing information and evaluating results to choose the best solution and solve problems.
- Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Additional Duties and Responsibilities:
Performs other Department related duties as assigned.
Key Performance Standards:
Maintains a professional and accountable function that reflects pride in the Office and the City of Frankfort.
- All work completed complies with state statutes and local ordinances.
- Follows all City and State regulations regarding the management of accounts.
- Ensures all monies are properly accounted for at the end of the day.
- Meets all deadlines established by state statute, local ordinances and Elected Official.
- Meets customer service standards established by Elected Official or Department Head.
- Follows all Directions of the Court and attends Court as directed.
- Ensures all correspondence and forms follow City guidelines, are accurate, and free from errors.
- High School diploma or GED.
- 1-2 years’ experience in an office administrative position or other related field.
- Ability to work in a fast-paced environment.
- Ability to work on multiple projects, handle a high volume workload and meet deadlines.
- Working knowledge of computerized office programs and ability to operate office computers.
- The ability to listen to and understand information and ideas presented through spoken words and sentences.
- The ability to read and understand information and ideas presented in writing.
- The ability to speak clearly so others can understand you.
- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- The ability to apply general rules to specific problems to produce answers that make sense.
- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of lightweight, 10-30 pounds. Tasks may involve extended periods at a keyboard or work station.
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