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2/8/2021 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
February 8, 2021

The Board of Public Works and Safety met in a regular meeting on February 8, 2021, at 5:00 PM at the Community Schools of Frankfort Administration Building, 2400 E. Wabash Street, Frankfort, Indiana.

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets and Greg Miller.  Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes. Megan Sheets attended the meeting remotely via GoToMeeting.

MINUTES
The minutes of the January 25, 2021, regular meeting were presented for approval. G. Miller moved to approve the minutes of the January 25, 2021, regular meeting as presented, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented, seconded G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS
Bill Miller addressed the board and asked them to add two stop signs in the alley that runs north and south between Walnut Street and Wabash Street behind Goodwin Funeral home.  Jason Forsythe recommended the signs to prevent someone from getting hurt, and Scott Shoemaker recommended installing speed bumps along with the stop signs.  G. Miller made a motion to approve the installation of both stop signs and speed bumps, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe asked the board to approve the purchase of a computer for his office staff at a cost of no more than $1,127.00.  G. Miller made a motion to approve the computer purchase, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

POLICE DEPARTMENT
Police Chief Scott Shoemaker asked the board to approve the hiring of Susie Walker as a part-time crossing guard.   M. Sheets made a motion to accept the hiring, seconded by G. Miller. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Shoemaker informed the board they have a closing date of February 19th for the new police department property land.  He will be in touch with the clerk-treasurer regarding the wiring of the final payment.

Chief Shoemaker also informed the board that officers are required to replace body armor every 5 years.  This year he has 18 officers that will need new armor.  He will obtain quotes from two different companies and present them to the board at the next meeting.

FIRE DEPARTMENT
Fire Chief John Kirby asked the board to ratify the payment to PEAC who provides the fire department with their hazmat software at an annual cost of $3,500.00.  M. Sheets made a motion to approve the payment, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Kirby asked the board to approve the purchase of two new computers for stations 2 and 3 at a total cost of $1859.90   M. Sheets made a motion to approve the purchase of the new computers, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Kirby asked for approval of a new extrication tool package for engine 2 at a cost of $30,220.00.  In order for the special purchase to be approved the board requires a resolution, which will be presented at the next meeting.

BUILDING SERVICES
Director of Planning and Housing Initiatives Don Stock informed the board that the building services department had issued 32 permits in January with a total revenue of $18,912.00.

Don Stock presented the board with the demolition contract from Campos Construction for 1001 E. Clinton Street.  The cost is $14,900.00 and the contract meets the requirements for insurance and scope of work.  The demolition is scheduled to begin on February 22, 2021.  G. Miller made a motion to accept the contract and allow Mayor Sheets to sign it, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

PARKS
Parks Department Superintendent Bart Kraning presented the board with a special event permit for the Healthy Communities of Clinton County.  They would like to have their Stepping on Stigma Mental Health Awareness 5K on May 15, 2021, from 9 A.M. to 12 P.M. at TPA Park.  M. Sheets made a motion to approve the event, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Mr. Kraning updated the board on the parks department breakroom remodel construction project.  The total to finish the project is $6,344.00.  He asked the board to allow him to move forward with the purchasing of the necessary materials to complete the project.  G. Miller made a motion to approve the purchase, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Mr. Kraning asked the board to allow him to not use the concession stand at TPA Park this season and instead remodel the building and use it as a rental space in the future.  Mayor Sheets expressed concern regarding the need for concessions and if there would be something available if the current stand was closed.  Megan Sheets asked if the concessions could be discussed at the next planning session.

Mr. Kraning advised the board that AAA Plumbing had visited Prairie Creek Park and provided an inspection.  They will be providing a quote for the plumbing repairs and the payment for those bills will be handled by the Frankfort Redevelopment Authority.

HUMAN RESOURCES
Clerk-Treasurer Carol Bartley informed the board that Ayanna Hussey had been hired in the Clerk Treasurers’ office as a part-time court clerk.

UNFINISHED BUSINESS
None

NEW BUSINESS:
None

G. Miller made a motion to adjourn the meeting, seconded by M. Sheets. Mayor Sheets adjourned the meeting at 6:06 PM.

 

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