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1/25/2021 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
January 25, 2021

The Board of Public Works and Safety met in a regular meeting on January 25, 2021, at 5:00 PM at the Community Schools of Frankfort Administration Building, 2400 E. Wabash Street, Frankfort, Indiana.

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets, Greg Miller, and Megan Sheets.  Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES
The minutes of the January 11, 2021, regular meeting were presented for approval. G. Miller moved to approve the minutes as presented, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented, seconded G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS
None

POLICE DEPARTMENT
Police Chief Scott Shoemaker presented the board with the Republican Finance application for the mayor to sign.  M. Sheets made a motion to approve the lease and allow Mayor Sheets to sign the application on behalf of the city, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Shoemaker presented the board with his department’s Annual Report for 2020.  The report details crime data for the city, new officers, all promotions, and retirements for the past year.  The report will be made available to the public in its entirety on the city’s website and social media.

Chief Shoemaker asked the board to approve a quote for three new computers for his department.  The total quote is $2505.87 and will not include monitors as he can recycle unused monitors from within the department.  G. Miller made a motion to approve the purchase, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe presented the board with bids for the purchase of a 1-ton truck.  He obtained the following quotes: Gene Lewis Ford – $43,085.00, Pearson Ford – $43,786.80,  and Mike Raisor Ford – $43,679.00. Mr. Forsythe received one bid for the salt bed from Clark Equipment in the amount of $14,399.00. Mr. Forsythe request the board approve the bid from Gene Lewis Ford with a total cost of $57,484.00.  The new truck would arrive this summer.  M. Sheets made a motion to approve the purchase of the vehicle, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

PARKS
Parks Department Superintendent Bart Kraning presented the board with the revised Neighborhood Center and Prairie Creek Park permit applications.  The application was amended to revise the requirements pertaining to the alcohol policy. M. Sheets made a motion to approve both permit applications, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0

Mr. Kraning presented the board with the revised special event public property use application.  G. Miller made a motion to approve the application, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

The board discussed the Fire and Ice Festival and were informed by Joel Tatum that all necessary safety precautions regarding the fireworks display have been taken. The fireworks will be set off in Prairie Creek Park. COACH Kids will not be serving hot chocolate. Instead, C&R Catering will be distributing free hot chocolate and s’mores. All Covid-19 regulations will be followed at the event. The board approved the location of the fireworks display by consensus.

Mr. Kraning presented the board with an agreement from Avian and Exotic in order to receive a 10% discount on all products and services. The new agreement requires the signatures of the board members.  G. Miller made a motion to approve and sign the agreement, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

ATTORNEY
City Attorney Les Bergum opened the bids for the demolition of the property at 1001 E. Washington Street.  The bids were received from Campos Construction in the amount of $14,900.00, Axe Excavation and Services in the amount of $18,897.00, and Ridenour Excavating in the amount of $27,000.  Director of Planning and Housing Initiatives Don Stock recommended accepting the bid from Campos Construction if they meet all requirements.  M. Sheets made a motion to take the bids under advisement and award the bid to Campos Construction contingent on their ability to meet the scope of work and the review of the bid by Don Stock, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

HUMAN RESOURCES
Clerk-Treasurer Carol Bartley presented the board with the revised Covid-19 quarantine pay protocol.  Per the revised protocol, employees are required to obtain a Covid-19 test in order to receive quarantine pay rather than use their existing paid time off.  M. Sheets made a motion to accept the Covid-19 pay protocol, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

UNFINISHED BUSINESS
None

NEW BUSINESS:
The board reviewed conflict of interest forms for Daniel Davis the owner of D&R’s Award, Judith Sheets, the spouse of the owner of J.B.S. Welding, Carol Bartley, the part-time bookkeeper for ACCS, and Marisol Douglass, the co-owner of Douglass Window Tinting.  G. Miller moved to formally accept, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0. Mayor Sheets reminded the department heads to turn in any additional conflict of interest forms as soon as possible.

City Attorney Les Bergum presented the board with two purchase agreements for the vacant lot at 57 Walnut Ave.  The neighbors on either side of the property have agreed to split it and both own half.  M. Sheets made a motion to approve both agreements and allow Mayor Sheets to sign them, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

G. Miller made a motion to adjourn the meeting, seconded by M. Sheets. Mayor Sheets adjourned the meeting at 5:43 PM.

 

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