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1/11/2021 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
January 11, 2021

The Board of Public Works and Safety met in a regular meeting on January 11, 2021, at 5:00 PM at the Community Schools of Frankfort Administration Building, 2400 E. Wabash Street, Frankfort, Indiana.

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets, Greg Miller, and Megan Sheets.  Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES
The minutes of the December 28, 2020, regular meeting were presented for approval. M. Sheets moved to approve the minutes of the December 28, 2020, regular meeting as presented, seconded by G. Miller. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

CLAIMS APPROVAL
G. Miller moved to accept the claims as presented, seconded M. Sheets. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS
None

POLICE DEPARTMENT
Police Chief Scott Shoemaker presented the board with an event permit from the Frankfort Jaycees for the Fire and Ice Festival scheduled for January 30, 2021.  The event will take place on the downtown sidewalks and will not cause any road closures. All Covid-19 safety guidelines will be followed. Joel Tatum addressed the board about the event and informed them that COACH Kids will be distributing hot chocolate for a donation and 1st Class Fireworks will be doing a fireworks display at the end of the night.  G. Miller asked Chief Kirby about the need for a permit and was informed that 1st Class Fireworks will handle getting a permit from the State Fire Marshall. M. Sheets asked that more information be provided on the logistics of the hot chocolate distribution. Joel Tatum said that he would get additional information for the board. G. Miller made a motion to allow the event pending the permit from the state, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Shoemaker asked the board to approve a credit application with Republic First National in order to replace seven patrol cars and two investigative vehicles.  M. Sheets made a motion to approve the credit application, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Shoemaker asked the board to approve a bid from Mike Raisor in the amount of $223,450 for 7 Ford Explorers and 2 Dodge Durango’s from Fletcher in Franklin Indiana in the amount of $56,000.  G. Miller made a motion to approve the purchase of the vehicles, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0

Chief Shoemaker asked the board to allow him to send his new detective to Illinois for training from February 2nd to February 5th at a cost of $795.00. M. Sheets made a motion to approve the training class, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Shoemaker informed the board that the county will be opening a vaccine clinic on January 12th. They are going to add an additional patrol but do not foresee any issues. He also advised the board on the progress of COVID-19 vaccinations within the department.

FIRE DEPARTMENT
Fire Chief John Kirby advised the board that the American Heart Association is donating 149 CPR kits in lieu of training kits.  He will be working with Annie Bacon in order to send out a press release to the community.

Chief Kirby updated the board on Engine 2. A representative will be coming to do training on the new truck.  The training will be filmed so that further training will be Covid-19 compliant.  He also updated the board on the progress of COVID-19 vaccinations within his department.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe advised the board that he will be working with Annie Bacon on a press release regarding double trash pickup on Tuesday, January 19th due to the Martin Luther King Holiday on January 18th.

He asked the board if he could begin to obtain quotes for a 1 Ton spreader truck.  The cost would be approximately $52,000 or $55,000.  Mayor Sheets advised him to proceed as there should be enough money in the budget.

BUILDING SERVICES
Director of Planning and Housing Initiatives Don Stock asked the board for permission to accept quotes for construction to tear down the building located at 1001 E. Clinton Street.  The quotes must be received in the Clerk Treasurers office by 4:00 PM on January 25th and will be opened at the board of works meeting that evening.  The demolition will take approximately 30 days.   G. Miller made a motion to accept the invitation for quotes, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Mr. Stock asked the board for a 45-day extension on the permit for 1100 Delphi Ave, where the owner is building a playhouse.  M. Sheets made a motion to approve the extension, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Mr. Stock informed the board that the building services department had issued 37 permits in December with total revenue of $1,836.36.  He also told them that in 2020 his department issued a total of 898 permits with the revenue for the year at $69,263.67.

Mr. Stock asked the board for permission to close an alley for one day in order to demolish a garage at 600 E Wabash Street.   G. Miller made a motion to approve the closure, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

He also asked the board for permission to donate an old computer to the historical society for their use.   M. Sheets made a motion to approve the donation, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

PARKS
Parks Department Superintendent Bart Kraning informed the board that they are taking down the Christmas lights and repairing them as needed.  They have received offers from two volunteers in order to help with this process and they will following all Covid-19 protocols.

Mr. Kraning informed the board that the parks received $42,000 in donations for lights this year and after all the bills are taken care of they will have approximately $30,000 remaining.

Mr. Kraning updated the board about the leak at Prairie Creek Park and told them it has been winterized and there is no chance for any further damage.  According to ServPro, the drywall will not need to be replaced.  The first bill is approximately $2,300 and does not include repairs to the pipe.

COMMUNITY DEVELOPMENT DIRECTOR
Community Development Director Annie Bacon informed the board that the sign displayed at Prairie Creek Park is now working and active.

Annie also updated the board about the City Message Center which provides a messaging service for citizens to use if they don’t know which department to contact.  In 2019 the city received 192 calls and emails, and in 2020 that number increased to 511.  Called are being handled and routed to the appropriate departments and this service is working well in the community.

Mrs. Bacon also advised the department heads to let her know if anything needed to be updated or changed for their departments on the city’s website and she would make any necessary changes.

UNFINISHED BUSINESS
None

NEW BUSINESS:

Todd Corrie addressed the board regarding a six-year agreement with ACCS to have them host the email for the city and the utilities.  The cost will be split evenly between the city and the utilities and the Utility Service Board has approved the agreement.  M. Sheets made a motion to approve the agreement and allow Mayor Sheets to sign them, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

M. Sheets made a motion to adjourn the meeting, seconded by G. Miller. Mayor Sheets adjourned the meeting at 5:50 PM.

 

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