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11/23/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
November 23, 2020

The Board of Public Works and Safety met in a regular meeting on November 23, 2020, at 5:00 PM at the Community Schools of Frankfort Administration Building, 2400 E. Wabash Street, Frankfort, Indiana. Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets, Greg Miller, and Megan Sheets. Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES: The minutes of the November 9, 2020, regular meeting were presented for approval. M. Sheets moved to approve the minutes of the November 9, 2020, regular meeting as presented, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

CLAIMS APPROVAL: G. Miller moved to accept the claims as presented, seconded M. Sheets. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS: None

HUMAN RESOURCES: Katelyn Smith presented the board with a revised quarantine pay protocol. M. Sheets made a motion to accept the change in Covid pay protocol, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

CITY ATTORNEY: Les Bergum presented the board with a bid from Co-Alliance for a fixed price of $1.75 per gallon for gasoline and $1.80 per gallon for diesel. M. Sheets made a motion to accept the fixed price fuel bid, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

UNFINISHED BUSINESS
Parks Superintendent Bart Kranning updated the board on the finalization of Prairie Creek Park. The final walkthrough with MacDougall Pierce Construction occurred on November 20th and the park officially became city property as of that date. There are a few minor odds and ends that need to be completed and should be done within 30 to 60 days. Mr. Kranning indicated that he sees no reason not to have people in the park, however at this time there are no events planned for the park, and no facilities will be rented. G. Miller expressed concern with the fencing behind the ticket booth and Mr. Kranning advised that the Redevelopment Commission will be addressing that concern in the near future. Mayor Sheets asked Mr. Kranning to meet with her and Annie Bacon in the future to discuss what is being planned for next spring and also plan a grand opening.

Mr. Kranning gave the board an update on the Christmas lights at TPA Park. The installation of the displays are currently on schedule and will be completely installed by November 27th. They will not have anyone dressing as Santa this year, and will not have any food, drinks, or vendors distributing any food this season. He will have parks employees handing out candy and visitors to the lights will be required to stay in their vehicles. All covid safety regulations will be enforced and adhered to by all visitors and volunteers.

NEW BUSINESS:
Clerk-Treasurer Carol Bartley informed the board that the council had passed a resolution allowing them to move money from the Covid Cares Act Fund into the city general fund. M. Sheets made a motion to accept the claim for the transfer of the Covid reimbursement funds, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Mayor Sheets informed the board that the Anthem Insurance renewal would have no changes to deductible or cost for the employees or retirees and asked the board for approval on signing off on the policy. M. Sheets made a motion to accept the renewal of the Anthem health insurance coverage, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

M. Sheets made a motion to adjourn the meeting, seconded by G. Miller. Mayor Sheets adjourned the meeting at 5:37 PM.

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