Information regarding Proposed State Road 28 West Annexation Close
Tuesday, January 26, 2021

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10/12/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
October 12, 2020

The Board of Public Works and Safety met in a regular meeting on October 12, 2020, at 5:00 PM at the Frankfort Community Public Library, 208 W Clinton Street, Frankfort, Indiana. The meeting was also presented and attended via GoToMeeting.

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets and Greg Miller. Megan Sheets attended via GoToMeeting. Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES
The minutes of the September 28, 2020, regular meeting were presented for approval. G. Miller moved to approve the minutes of the September 28, 2020, regular meeting as presented, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded.
Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented. G. Miller seconded. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS
None

POLICE DEPARTMENT
Police Chief Scott Shoemaker informed the board that he received a signed acceptance letter from Howard County Community Foundation for the purchase of land on State Road 28, East of Brock Grain, for $200,000.  He asked the board to approve a wire transfer by the clerk-treasurer in the amount of $100,000. G. Miller made a motion to approve the wire transfer, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Shoemaker informed the board that they would be hosting training for the Indiana Law Enforcement Academy next week. He has made changes to ensure they will be able to adhere to Covid-19 safety protocols.

FIRE DEPARTMENT
Fire Chief John Kirby asked to board to approve a payment in the amount of $3,833.80 for repairs to the foam control panel on Engine 3.  G. Miller made a motion to approve the electrical repair, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Kirby provided the board with an update on fire prevention week activities with the Frankfort Schools.  The fire department has provided a video presentation to be shown at the schools.

Chief Kirby extended an invitation to the board to attend the graduation at the Lafayette Fire Academy on November 5th, 2020. He informed the board that IU Hospital in Frankfort will be providing tours on October 19, 20, and 21st at 9 AM. Lastly, he informed the board that the training burn is tentatively scheduled for October 24th, weather permitting.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe informed the board that he would like to get estimates from Graphics Guardian to put a wrap on the new leaf machine. The wrap would promote awareness of Alzheimer’s and breast cancer.  The board agreed by consensus and Mr. Forsythe will present the cost estimates to the board at a later meeting.

BUILDING SERVICES|
Director of Planning and Housing Initiatives Don Stock presented the board with the permit report for the month of September.  The building services department issued 94 permits. The total revenue collected for September was $3,890.14.

Mr. Stock also informed the board that he will be presenting the council with a request to amend the permit fees and rules ordinance.

Mr. Stock asked the board for approval to waive the permit requirement for a volunteer group called S.A.W.S.  This non-profit installs wheelchair ramps at no cost to citizens of Frankfort. M. Sheets made a motion to approve waiving the permit, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

PARKS
Parks Superintendent Bart Kraning updated the board about a potential dog park.  The Clinton County Humane Society donated 1000’ of fencing and the parks department will be applying for a grant to help with the cost of agility items.

Mr. Kraning told the board they are working on the Christmas lights display and intend to have all displays installed by the end of November. The light display is expected to start after Thanksgiving.

Mr. Kraning also told the board he will be getting quotes for a new trailer for the new lawnmowers and will present the quotes at a later meeting.

COMMUNITY DEVELOPMENT
Community Development Director Annie Bacon presented the board with a contract for translating documents on the website and city social media sites.  M. Sheets made a motion to approve the contract, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

HUMAN RESOURCES
The board discussed employee benefits for donations to the United Way.  They decided that if an employee donates their fair share of 1 hour of pay per month they would earn one additional day off per year.  M. Sheets made a motion to approve the additional day off, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

CITY ATTORNEY
City Attorney Les Bergum informed the board that they have two additional bids for the land for sale and he will keep the board updated.

Mr. Bergum advised the board that the city and the county have received an offer from INDOT to purchase the right of way at State Road 39 and 28 for $76,020. That amount would be split between the city and the county and Ivy Tech will need to be included in the discussion. The county has passed the motion to accept the offer. Mayor Sheets would like to table the offer and review it prior to a decision being made.

UNFINISHED BUSINESS
The board discussed the current health insurance rates for the city employees and the annual cost.  They recommend keeping the employee cost the same for next year as there will not be an increase in the premium paid by the city.  M. Sheets made a motion to approve no increase in employee rates, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

NEW BUSINESS:
Mayor Sheets advised the board that the Utility Service Board passed a memorandum to turn over the property at Williams Road to the city.  The board will begin looking into selling the property.

M. Sheets made a motion to adjourn the meeting, seconded by G. Miller. Mayor Sheets adjourned the meeting at 5:58 PM.

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