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9/14/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
September 14, 2020

The Board of Public Works and Safety met in a regular meeting on September 14, 2020, at 5:00 PM at the Frankfort Community Public Library, 208 W Clinton Street, Frankfort, Indiana.

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. The following members were present: Mayor Judy Sheets, Megan Sheets, and Greg Miller. Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES
The minutes of the August 24, 2020, regular meeting were presented for approval. M. Sheets moved seconded by G. Miller to approve the minutes of the August 24, 2020, regular meeting as presented. Upon roll call vote three ayes were recorded. Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented. G. Miller seconded. Upon roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENTS
None

POLICE DEPARTMENT
Chief Shoemaker presented the board with employee contracts for the hiring of Jeffrey O’Brien, Patricia Manning, Martha Godbey, Susie Rynearson, and Robert Mitchell as crossing guards. G. Miller made a motion to accept the hires seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Chief Shoemaker asked the board to approve the purchase of 250 silver chest patches in the amount of $645.00.  M. Sheets made a motion to approve the purchase seconded by G. Miller.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

Chief Shoemaker asked the board to approve a purchase of a firewall for the police department in the amount of $3625.95.  G. Miller made a motion to approve the firewall purchase contingent on a one-year agreement seconded by M. Sheets.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

Chief Shoemaker inquired about reimbursement for products purchased due to COVID 19. Per Carol Bartley, there are some eligible items and she will be sending a memo to department heads with regard to reimbursement.

FIRE DEPARTMENT
Chief Kirby asked to board to approve a training burn of a home located at 3262 N 13 E, in Union Township.  Les Bergum recommended that Chief Kirby postpone the training burn until it can be proven that the home does not have a mortgage.  The burn has been tabled until proof of no mortgage is obtained.

Chief Kirby informed the board that he had received an update on the new fire truck that Center Township is purchasing. The final inspection will occur mid to late October and the delivery of the truck will be sometime in November.

STREET DEPARTMENT
Street Department Superintendent Forsythe updated the board about the Southridge Phase 2 project. On Friday, September 18th, they will be laying stone and asphalt.  The water, sewage, and sanitary installation have been completed.

Mr. Forsythe informed the board that he has two part-time positions open and has interviewed three applicants. He will be sending their names and beginning the background check process.  Mayor Sheets indicated that due to the need for help at this point she will approve the applicants when they pass the background check.

Mr. Forsythe informed the board that the paving has been completed for 2020.

BUILDING SERVICES|
Director of Planning and Housing Initiatives Don Stock submitted the permit report for the month of August.  They issued 77 permits in the amount of $3,227.94.

Mr. Stock submitted a mailbox proposal for the apartments at 2 S. Main, 3, 5, and 7 W. Clinton, and 51 West Event Center.  After some discussion, the board decided to table the discussion until they can find out if the mailbox will be able to be wall-mounted as opposed to being fixed to the sidewalk.

Mr. Stock invited the board to attend the BZA and Area Plan training class at the airport on Wednesday, September 16th from 1 to 3 pm. In the future, they are planning on having two classes per year.

Mr. Stock spoke to the board about a meeting with Shan Sheridan regarding the area around the roundhouse getting cleaned up.  The board discussed having a plan and the need for sticking to the plan in order to get it cleaned up.

PARKS
Parks Superintendent Bart Kraning presented a special event request for the Girl Scouts to use Veterans Park for their meetings from September 16th through November 11th.  M. Sheets made a motion to approve the events seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mr. Kraning submitted a pricing list for the rental of Prarie Creek Park shelters and facilities for board approval. M. Sheets made a motion to approve the pricing seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mayor Sheets asked the board to ratify her approval of the Frankfort Christian Academy 5k run at TPA Park on September 19th.  Attendance will be limited to 50 people or less and most of the run will take place inside the park.  M. Sheets made the motion to approve the run, seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mayor Sheets asked Mr. Kraning about the F.U.N. Halloween event at TPA Park.  Mr. Kraning is going to reach out to the police and fire departments to see if they would like to be involved.  All participants will stay in their vehicles and the traffic will be one way.

HUMAN RESOURCES
Katelyn Smith presented the board with the COVID 19 Protocol received directly from the Clinton County Health Department. G. Miller asked that a definition of contact be added.  Upon discussion the board decided being within six feet for more than fifteen minutes without a mask would be considered contact.  M. Sheets made a motion to approve the protocol with the amendment to add what is considered contact seconded by G. Miller.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

RESOLUTION 20-11 Extension of temporary work rules
Mayor Sheets explained that the resolution is just extending the current resolution in place by 30 days. The resolution is for employees who are off work due to COVID-19.  After discussion by the board, M. Sheets made a motion to approve the extension seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0

CITY ATTORNEY
RESOLUTION 20-09 Sale of Real Estate
City Attorney Les Bergum presented bids for the property at 1059 Walnut Ave.  Carlos Veregas submitted a bid in the amount of $3000.00 and James Pope submitted a bid for $4020.53.  Per Les Bergum the city has to publish a notice to bidders in the paper and each bidder will have an opportunity to raise their bids.  G. Miller made a motion to take the bids under advisement seconded by M. Sheets Upon roll call vote three ayes were recorded. Motion carried 3-0

Les Bergum asked the board to approve sending a letter to the contractor working on the Fire Station restroom along with a list stating what needs to be done. The letter will state that the contractor will have ten days to complete the list or the contract will be terminated.  M. Sheets made a motion to approve the letter being sent, seconded by G. Miller.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

Les Bergum will present a notice to bidders for purchase of gasoline and diesel fuel for 2021 to the board at the next meeting.

UNFINISHED BUSINESS
Mayor Sheets and the board had a discussion about making Doyal Street a two-way street versus leaving it a one-way.  M. Sheets made a motion to leave Doyal St. as a one-way street, seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

The board discussed the addition of keypads on all four doors at Old Stoney to increase security.   G. Miller made a motion to approve the installation seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

The board discussed the Halloween hours for trick-or-treating.  G. Miller made a motion to approve trick-or-treating hours on October 31st from 6 PM to 8 PM.  Motion was seconded by M. Sheets.  Upon roll call vote three ayes were recorded. Motion carried 3-0.
Mayor Sheets asked that the city social media be updated with the trick-or-treat hours and advise homeowners that want to participate to turn on their porch lights.

NEW BUSINESS:
None

 

Mayor Sheets adjourned the meeting at 6:16 PM.

 

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