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8/10/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
August 10, 2020

The Board of Public Works and Safety met in a regular meeting on August 10, 2020, at 5 PM at the Frankfort Community Public Library, 208 W Clinton Street, Frankfort, Indiana. The meeting was also presented and attended via GoToMeeting.
Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance. Upon roll call, the following members were present: Mayor Judy Sheets, Greg Miller, and Megan Sheets. Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES
The minutes of the July 27, 2020, regular meeting were presented for approval. M. Sheets moved seconded by G. Miller to approve the minutes of the July 27, 2020, regular meeting as presented. Upon roll call vote three ayes were recorded. Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented. G. Miller seconded. Upon roll call vote, three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENT
None

POLICE
Chief Scott Shoemaker asked the board to approve completing mandated training for the police force online at a cost of $540.00. G. Miller made a motion to approve the training, seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Chief Shoemaker asked the board to approve the hiring of Madison Douglas for the position of patrol officer. M. Sheets made a motion to approve the hiring seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Chief Shoemaker also advised the board that the law enforcement academy has been delayed for new officers due to Covid-19. New officers are now being given two years to complete their time at the academy instead of one as in previous years.

Mayor Sheets inquired about the contract for crossing guards, she asked Chief Shoemaker to look into it due to liabilities that may come up during the year and get back with the board.

FIRE
Fire Chief John Kirby presented the board with quotes to outfit new fire vehicles. Bartley’s L.E.D. Outfitter gave a quote of $5,638.00, AV4 LLC gave a quote of $9,900.00, and Move Over Outfitters gave a quote of $10,438.00. Chief Kirby recommended the quote from Bartley’s L.E.D. Outfitter. G. Miller made a motion to accept the quote from Bartley’s L.E.D. Outfitter, seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe asked the board to approve a new crosswalk and moving the children at play and speed limit signs for the Bible Holiness Church as they are moving to their Barner Street location. M. Sheets made a motion to approve the new crosswalk and signage, seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mr. Forsythe advised the board that the new leaf machine would be arriving on August 13th and would be available for use in time for the leaf removal to begin. He is also submitting purchase orders for paving to begin.

BUILDING SERVICES
Director of Planning and Housing Initiatives Don Stock submitted the permit report for the month of July. A total of 124 permits were issued for a total of $6,496.12.

Mr. Stock asked the board for a building permit extension request for Leah Thompson of 45 days for a garage and home remodel. G. Miller made a motion to accept the permit extension for 45 days, seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mr. Stock asked the board to waive the permit for the City’s Airport Authority to pave the parking lot at 3405 W. State Road 28. G. Miller made a motion to waive the permit seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mr. Stock updated the board on the department projects and thanked the street department for their assistance with a tree removal. He also notified the board that he will be asking the council to change various resolutions to amend permit prices.

PARKS
Mayor Sheets informed Parks Superintendent Bart Kraning that they would not be approving the pricing for Prairie Creek Park until a later meeting.

Mr. Kraning presented the board with a permit for a birthday and baptism at the neighborhood center on September 6th. The board discussed the permit applicant’s liquor permit status and also the need for a police officer to be hired for the party. Mayor Sheets informed Bart that they would consider approving the application once an officer had been scheduled for the event and asked him to bring it to another meeting.

Mr. Kraning advised the board that all the trees are in place at Prairie Creek Park and they will be finished planting flowers by August 13th.

COMMUNITY DEVELOPMENT
Community Development Director Annie Bacon informed the board that COVID-19 testing is still available in the city of Frankfort and that information has been updated on the city website. Anyone with questions is welcome to call her office.

HUMAN RESOURCES
None

CITY ATTORNEY
RESOLUTION 20-07 A RESOLUTION EXTENDING TEMPORARY WORK RULES AND COMPENSATION OF APPOINTED OFFICERS, DEPUTIES, AND OTHER EMPLOYEES AND OF POLICE AND FIREFIGHTERS OF THE CITY OF FRANKFORT, INDIANA, DUE TO EMERGENCY CIRCUMSTANCES.

Mr. Bergum explained to the board that this resolution is to extend the time period put in place by resolution 20-03 on April 22, 2020. M. Sheets made a motion to pass the resolution, seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

M. Sheets asked the board about procedures for city employee COVID-19 testing processes and policies. Per Mr. Bergum the board can put procedures in place with a motion and replace them with a resolution at a later time. M. Sheets made a motion that should an employee be asked to take a COVID-19 test and they comply, any time off would be paid and they would not be docked any accrued time off. However, if the employee declines to be tested for COVID-19, the employee would need to use their accrued time until it runs out and then they would be placed on leave without pay. Motion was seconded by G. Miller. Upon roll call vote three ayes were recorded. Motion carried 3-0.

RESOLUTION 20-08 A RESOLUTION ESTABLISHING GUIDELINES PERTAINING TO PUBLIC FACE COVERING REQUIREMENT.
Mr. Bergum explained to the board that the resolution defines the various places and times that employees of the city of Frankfort must wear a face mask. G. Miller made a motion to pass resolution 20-08, seconded by M. Sheets. Upon roll call vote three ayes were recorded. Motion carried 3-0.

RESOLUTION 20-09 A RESOLUTION AUTHORIZING SALE OF SURPLUS REAL ESTATE
Mr. Bergum informed the board that this resolution will allow the sale of property at 1057 Walnut Ave, Frankfort, Indiana. It is a vacant lot currently owned by the city and this resolution will allow bids to purchase to be placed. M. Sheets made a motion to pass resolution 20-09, seconded by G. Miller. Upon a roll call vote, 3 ayes were recorded. Motion carried 3-0.

UNFINISHED BUSINESS
None

NEW BUSINESS
None

Meeting adjourned at 6:10 PM.

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