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7/27/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
July 27, 2020

The Board of Public Works and Safety met in a regular meeting on July 27, 2020, at 5 PM in the Council Chamber at 301 E Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance.  In attendance upon roll call were Mayor Judy Sheets and board members Greg Miller and Megan Sheets.  Also present were City Attorney Les Bergum, Clerk-Treasurer Carol Bartley, and others as noted in the minutes.

MINUTES

The minutes of the July 13, 2020, regular meeting were presented for approval. M. Sheets moved seconded by G. Miller to approve the minutes of the July 13, 2020, regular meeting as presented. Upon roll call vote three ayes were recorded. Motion carried 3-0.

PUBLIC COMMENT
None

POLICE
Chief Scott Shoemaker asked the board to ratify the promotion of Lance Pickrell and Christopher Salaba to the rank of Sergeant effective July 25, 2020. G Miller made a motion to accept the promotions, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

Chief Shoemaker presented the board with estimates for cars that do not currently have radios.  The estimate from Motorola was $17,047.44 and the estimate from Move Over Outfitters was $7,440.00.  He asked the board to approve the estimate from Move Over Outfitters.  M. Sheets made a motion to approve the purchase, seconded by G. Miller.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

FIRE
Fire Chief John Kirby presented the board with the fire contracts for Center Township and Washington Township to be signed.  G. Miller made a motion to accept the contracts as presented, seconded by M. Sheets.  Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Kirby asked the board to approve the transfer of a 2012 Ford Escape to the Police Department for use in code enforcement. M. Sheets made a motion to approve the transfer, seconded by G. Miller. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

Chief Kirby informed the board that the restroom renovation is taking longer than estimated due to a backorder on products.  He would like the board to extend the contract to August 14th.   M. Sheets made a motion to extend the contract deadline, seconded by G. Miller. Upon a roll call vote, three ayes were recorded.  Motion carried 3-0.

PARKS
Parks Superintendent Bart Kraning asked the board to approve the pricing for Prairie Creek Park. The board decided to table the discussion on the pricing until a later meeting.

BUILDING SERVICES
Director of Planning and Housing Initiatives Don Stock asked for a permit extension for DC Enterprises for work being done at Wesley Manor.  The permit expires Wednesday, July 29 and he asked to extend the permit for 120 days. M. Sheets made a motion to extend the contract for 90 days with the option to extend again, seconded by G. Miller.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

HUMAN RESOURCES
Katelyn Smith presented the 2020 OSHA Safe and Sound week planned for August 10th to the 16th.  The city will receive a certificate upon completion of the event.

Katelyn updated the board on her progress with the employee safety guidelines regarding COVID-19.  In the future the complete guidelines will be added to the employee handbook via resolution.

STREET DEPARTMENT
Street Department Superintendent Jason Forsythe presented the contract for paving with Milestone.  G. Miller made a motion to approve the agreement subject to approval by the city attorney, seconded by M. Sheets.  Upon roll call vote three ayes were recorded. Motion carried 3-0.

Mr. Forsythe asked the board to ratify the hiring of Kansas Barnard for a part time position with the street department.  M. Sheets made a motion to approve the hiring effective July 28th pending drug test results, seconded by G. Miller. Upon roll call vote three ayes were recorded.  Motion carried 3-0.

CITY ATTORNEY   
City Attorney Les Bergum reviewed the contract for the paving with Milestone and had questions for the Street Department.  Jason Forsythe will work with Carol Bartley on issues related to the purchase orders and the INDOT requirement to pay only one contractor.

COMMUNITY DEVELOPMENT 
Community Development Director Annie Bacon provided an update on safety protocols at city buildings. Following the Governor’s face covering mandate, masks are required to be worn in all city buildings and sanitation stations are available for visitors to the buildings. Visitors to city departments are encouraged to call for an appointment before visiting any city department.

UNFINISHED BUSINESS   

Mayor Sheets presented a note of thanks from the Frankfort Jaycees in support of the fireworks for the Fourth of July.

NEW BUSINESS
Mayor Sheets advised that the budget hearing has been scheduled for July 29th, 2020 at the Neighborhood Center.

G. Miller asked the department heads for a standard response to COVID-19 testing prior to a resolution being passed to amend the employee handbook. After some discussion G. Miller made a motion that with a negative COIVD-19 test an employee can return to work if symptom-free after 72 hours, seconded by M. Sheets. Upon a roll call vote, three ayes were recorded. Motion carried 3-0.

CLAIMS APPROVAL
M. Sheets moved to accept the claims as presented. G. Miller seconded. Upon roll call vote, three ayes were recorded. Motion carried 3-0.

Meeting adjourned at 5:56 PM.

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