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4/22/2020 Board of Works Special Meeting Minutes

Board of Works
Special Meeting — April 22, 2020

 

The Board of Public Works and Safety met in a special meeting on Wednesday, April 22, 2020, at 11:00 a.m. in the Council Chamber at 301 East Clinton Street, Frankfort, Indiana.  The meeting was also presented via GoToMeeting. The following action was taken:

Mayor Sheets called the meeting to order and led the assembly in the Pledge of Allegiance.   In attendance were Mayor Judy Sheets, City Attorney Les Bergum, Mark Mitchell, Megan Sheets, Clerk-Treasurer Carol Bartley, Jessie Casey, and Ken Hartman.  Cheryl Martin, Payroll Deputy/HR Coordinator was present to take minutes.

PUBLIC COMMENT    None

AQUATIC CENTER BIDS

City Attorney Les Bergum stated the Common Council at its last meeting passed Resolution 20-07 delaying the TPA Aquatic Center project.  The Council recommended the Board of Works make a formal decision on this as well since they originally opened the bids on February 26, 2020.  The bids from RL Turner and Matt Con General Contractors were taken under advisement at that time as they both exceeded expected costs. Currently, due to the COVID-19 pandemic, the projected tax revenues are uncertain this year and would affect the bond issue required for this project.

Board member M. Sheets moved seconded by Board member Mitchell to not award either bid for the Aquatic center project at this time.   Upon roll call, three ayes were recorded.  Motion carried 3-0.

Mr. Bergum suggested both bidders be notified.

GOLF COURSE

Jessie Casey from Frankfort Commons was present. He would like to instate one person per one cart rule on the course.  Walking is currently being allowed with no cart rentals.   He provided information on sanitation rules of carts in use and what The Commons is doing with the course during this pandemic.  He stated they are providing a safe and healthy outdoor activity. Some surrounding counties are allowing cart rentals.  He believes one person per cart is a good way for members who have purchased annual cart passes to get their monies worth and poses no risk.  The Park and Play rules are currently in use which means the member/player parks, goes straight to tee where scorecards are available and begins play.  The member creates a tee time online and pays online.  Discussion followed on sanitation procedures of carts.  Board member Mitchell asked how this would be enforced on the course when the member/player gets far enough away from the clubhouse that they can no longer be seen.  He asked if a course ranger could be used.  Mr. Casey stated they could implement that.  This cart procedure was instituted once and was not followed.  All guidelines are posted on the pro shop door, online, and on the phone app.

Board Member M. Sheets moved to table this discussion and make a decision at the Monday, April 27, 2020, regular meeting. Motion seconded by Board member Mitchell.  Upon roll call, three ayes were recorded.  Motion carried 3-0

JULY 4TH

A public comment was read by Community Development Director Annie Bacon from Kelly Martin. She is the wife of a Parks Department employee who is deployed on active duty.  Bart Kraning Parks Department Director was on via GoToMeeting.  He stated safety is the main concern.  His research has shown no gatherings are being allowed.  He believes, however, a fireworks display should still be done but with no vendors or concerts scheduled.   He stated it is almost too late to get vendors lined up at this point in time.  Board member Mitchell agreed.  Mayor Sheets stated the City will still make its usual $4,000.00 donation for the fireworks display.  Per Annie Bacon, the Jaycees is still on board to have the fireworks display. The Mayor is very concerned about the health and safety of the citizens of the City of Frankfort. Board member M. Sheets recommended maintaining the safe practices that are in place at that time.  Per Mayor Sheets all Prairie Creek park activities have been canceled until the end of June so this would coincide with that announcement.

Board member Mitchell moved to schedule the July 4th festivities at the TPA park as far as having the fireworks display only but to revisit after May 1, 2020. Motion seconded by Board member M. Sheets   Upon roll call three ayes were recorded.  Motion carried 3-0

RESOLUTION 20-03

Resolution 20-03 A Resolution Addressing Temporary Work Rules and Compensation of Appointed Officers, Deputies, and Other Employees and of Police and Firefighters of the City of Frankfort, Indiana, Due to Emergency Circumstances was presented. Board member M. Sheets moved to approve Resolution 20-03. Motion seconded by Board member Mitchell. Upon roll call, three ayes were recorded.  Motion carried 3-0

UNFINISHED BUSINESS    None

NEW BUSINESS   None

CLAIMS APPROVAL

Board member M. Sheets moved to accept the claims as presented. Motion seconded by Board member Mitchell. Upon roll call, three ayes were recorded.  Motion carried 3-0.

Meeting adjourned at 11:28 a.m.

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