The Board of Public Works and Safety met in a regular meeting on Wednesday, February 12, 2020, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayer. Mayor McBarnes, Ken Estes, Troy Bacon, Sam Payne, Jason Forsythe, Annie Bacon, John Kirby, Les Bergum, Judy Sheets, Cheryl Martin, and Lisa Bowen were present. Jim Siegfried was absent.
MINUTES: The minutes of the January 22, 2020 meeting were presented. Ken Estes made the motion to approve the minutes for January 22, 2020. Mayor McBarnes seconded the motion. The motion passed 2-0. Ken Estes made a motion to approve the minutes of the January 28, 2020 special meeting. Mayor McBarnes seconded the motion. Motion passed 2-0.
PUBLIC COMMENT: There were no public comments.
Mayor McBarnes stated that there would be a swearing-in of a new Firefighter. Fire Chief John Kirby introduced Eric Slager as the new firefighter and stated that he had passed all the qualifications with a start date of February 18th. Ken Estes made a motion to approve the hiring of Eric Slager as a firefighter with the Frankfort Fire Department with a start date of February 18th. Mayor McBarnes seconded the motion. Motion passed 2-0.
Mayor McBarnes then swore in Eric Slager as a firefighter with the Frankfort Fire Department.
Mayor McBarnes presented an Independent Contractor Agreement with Tom Jameson for his services with the Senior Homeowner Assistance and Rehabilitation Program (SHARP). Tom Jameson stated that the amount is $8000 and will be billed in 10 monthly installments February through December. Ken Estes made a motion to approve the SHARP contract for $8000 a year effective February 12, 2020. Mayor McBarnes seconded the motion. Motion passed 2-0.
COMMUNITY DEVELOPMENT DIRECTOR: Annie Bacon, Community Development Director, stated that there is progress being made on the Market Feasibility Study on Housing and Retail. Annie stated that Prairie Creek Park will be opening on April 1, 2020 and that they are working on the programming. Annie stated that the Hometown Cottages will break ground in March. Annie asked that the permit fees for the TPA Aquatic Center be waived. Ken Estes made a motion to waive the permit fees for the TPA Aquatic Center. Mayor McBarnes seconded the motion. Motion passed 2-0.
POLICE DEPARTMENT: Police Chief Troy Bacon presented two policies to be approved by the Board of Works: Policy 1035 – Clothing Allowance and Policy 1036 – Pregnancy. Ken Estes made a motion to approve Policy 1035 and Policy 1036 for the Frankfort Police Department. Mayor McBarnes seconded the motion. Motion passed 2-0.
STREET DEPARTMENT /PARKS DEPARTMENT: Jason Forsythe, Street Department Superintendent/Temporary Park Superintendent stated that there will be a Construction/Laborer position open at the Parks Department. The last day for the employee currently holding that position will be February 28th. Jason stated that all the lights are down at the park and downtown and that the bucket truck training is completed. Jason stated that they are taking care of the west door for the Street Department. Jason stated that he had put in for 2 new glass crushers in his 2020 Capital Improvement Plan. Jason presented the following bids for the 2 new glass crushers: CS Bell – $16,615.00 and Compactor – $17,150. Jason stated that he would like to purchase the 2 new glass crushers from CS Bell for $16,615.00. Ken Estes made a motion to approve the bid from CS Bell for $16,615 for the 2 glass crushers. Mayor McBarnes seconded the motion. Motion passed 2-0. Jason stated that the Street Department is getting ready for the winter storm this evening.
Mayor McBarnes stated that he will bring Bart Kraning the new Park Superintendent to the next Council meeting and his first day of work will be March 2nd.
BUILDING INSPECTOR: Building Inspector Sam Payne update on the following: Regions Bank, Buster Carwash, IU Hospital, and Frito Lay. Sam stated that Ashley Bassett will be the ADA Title VI Coordinator. Mayor McBarnes asked Sam to put that in her job description.
ATTORNEY: Les Bergum, Attorney, opened the following bids for the restrooms at the Fire Department Headquarters: Nu-Image Designs Inc. – $58,900, Authority Renovation & Construction, LLC – $53,365. Mayor McBarnes suggested that the bids be taken under advisement and to let Chief Kirby look them over. Ken Estes made a motion to table the two bids for the restrooms at the Frankfort Fire Department until the next Board of Works meeting. Mayor McBarnes seconded the motion. Motion passed 2-0.
Les presented the following Redevelopment Authority claims for approval: Certificate No. 60 – Frankfort City Light & Power, $42,203.22, Certificate No. 61 – Frankfort City Light & Power, $79,852.32, and Certificate No. 62 – MacDougall Pierce Construction, $441,625.55. Ken Estes made a motion to approve Redevelopment Authority claims number 60, 61, and 62. Mayor McBarnes seconded the motion. Motion passed 2-0.
Les Bergum stated that the title had been transferred on the North Columbia Street property and information had been emailed to the property owner of 7 West McKinsey Street.
FIRE DEPARTMENT: John Kirby, Fire Chief, presented the Reimbursement agreement signed by Eric Slager for the Board of Work’s signature. Mayor McBarnes and Ken Estes signed the agreement. Chief Kirby stated that the new pumper had been paid off by Center Township on January 30, 2020. Chief Kirby stated that the Fire Department is having EMS Paramedic training for a new device on the ambulances which will give good quality chest compressions.
UNFINISHED BUSINESS: The quote was presented for floor care at Old Stoney from Team MJV for $1,975.00. Ken Estes made a motion to approve the contract for floor care at Old Stoney from Team MVJ for $1,975.00. Mayor McBarnes seconded the motion.
Motion passed 2-0.
NEW BUSINESS: The following Uniform Conflict of Interest Disclosure Statements were presented for approval: James Spears, Justin Spears, Daniel Davis, Jonathan Large, and Judith E. Sheets. Ken Estes made a motion to accept the Conflict of Interest Disclosure Statements as presented. Mayor McBarnes seconded the motion. Motion passed 2-0.
CLAIMS: Claims were presented. Ken Estes made the motion to approve the claims as presented. Mayor McBarnes seconded the motion. Motion passed 2-0.
ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.