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Thursday, April 9, 2020

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1/22/2020 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
January 22, 2020

The Board of Public Works and Safety met in a regular meeting on Wednesday, January 22, 2020, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  There was a moment of silence for our country.   Mayor McBarnes, Ken Estes, Jim Siegfried, Scott Shoemaker, Sam Payne, Jason Forsythe, Annie Bacon, John Kirby, Les Bergum, Judy Sheets, and Lisa Bowen were present.

MINUTES:  The minutes of the January 8, 2020 meeting were presented.  Ken Estes made the motion to approve the minutes for January 8, 2020.  Ken Estes seconded the motion. The motion passed 3-0.

PUBLIC COMMENT:   None

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, stated that all is going well in her department

POLICE DEPARTMENT:  Deputy Chief Scott Shoemaker stated that the Fire & Ice Festival was going to be held on February 8, 2020 downtown and that Joel Tatum, President of the Jaycees, had submitted the paperwork for the Special Event.  Deputy Chief Shoemaker recommended that any fees be waived.  Jim Siegfried made a motion to approve the Fire & Ice Festival on February 8, 2020, and that the fees be waived.  Ken Estes seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:   John Kirby, Fire Chief, provided information on the proposed purchase from Pro-Vision Video Systems for apparatus cameras.  The cost for the City would be $14,235.00 and would be paid out of PSLIT.  Chief Kirby stated that Center Township owns Tanker 1 and 2, the Grass Truck, and Engine 2 so they will be paying for the cameras for those vehicles and the cost for those cameras will be $3,868.   Jim Siegfried made a motion to approve the purchase from ProVision for the cameras for the fire department trucks for $14,235.  Ken Estes seconded the motion.  Motion passed 3-0.

Chief Kirby stated that they need a new hose rack and that they had a quote from MES for $1897 that would be paid from Fire Cumulative equipment.  Ken Estes made a motion to purchase the Three Tier Hose Rack from MES for $1897.  Jim Siegfried seconded the motion.   Motion passed 3-0.

STREET DEPARTMENT /PARKS DEPARTMENT: Jason Forsythe, Street Superintendent stated that he had the last of the job descriptions signed off on for the Parks Department.   Jason stated that he is working with Larry Perlee on the needed documents for the Third Street restroom.  Jason stated that he had contacted Jackson McCormick Insurance and that they do not require anything as far as training for the use of the bucket truck at the park but that they would like a written policy for the use of the bucket truck, and for the park employees to complete training before operating the truck.  If possible, also they should have trained supervision on sight when it is being used.

BUILDING INSPECTOR:  Building Inspector Sam Payne stated that he is working with Les Bergum on a document for bids for the 50/50 Sidewalk Program.

ATTORNEY:  Les Bergum, Attorney, stated that he will prepare the invitation for bids for the 50/50 sidewalk program for 2020.   Les presented a claim #59 that had been approved by the RDA and needed approval of the Board of Works for MacDougal Pierce for $280,189.20.   Jim Siegfried made a motion to approve RDA Claim #59 for MacDougal Pierce for $280,189.20 to be paid from the Series A Bond.  Ken Estes seconded the motion.   Motion passed 3-0.

UNFINISHED BUSINESS:    Mayor McBarnes stated that the 2020 Council Committee appointments have been sent out to the Council and Department Heads.   Mayor McBarnes stated that they are working on the Donaldson Grant Money.

Jim Siegfried presented the maintenance contract from Smock Fansler for 2020 for the Jonson Fountain at Old Stoney.   Jim stated that the cost would be $4875.00 for the year.

Jim Siegfried made a motion to approve the maintenance contract for the Jonson Fountain at Old Stoney for 2020 at the cost of $4875.  Ken Estes seconded the motion.   Motion passed 3-0.

NEW BUSINESS:  None

CLAIMS:  Claims were presented. Ken Estes made the motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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