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12/27/2019 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS
December 27, 2019

The Board of Public Works and Safety met in a special meeting on Friday, December 27, 2019, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Mayor McBarnes,  Ken Estes, Jim Siegfried, Troy Bacon, Sam Payne, Jason Forsythe, Jack Dodd, Judy Sheets and Barb Conner were present.

The encumbrances for 2020 were presented.  They encumbrances are:

2001    HWC Engineering                  101015359.000           $224,100.00

2002    Alicia Albertson                     101004313.000                 6,000.00

2003    Move Over Outfitters, Inc.     249001461.013                 8,640.00

2004    Utility, Inc.                             249001461.013                 4,832.00

2005    Community Ford of Bloomington 249001445.000       74,000.00

2006    Perlee Construction Company 402001451.012             47,975.00

2007    Thermolators                          101014961.000                6,753.00

2008    Rick Galvin’s Auto Sales       402001451.012              18,500.00

2008    Rick Galvin’s Auto Sales      101014420.000              19,000.00

2009    Reedy Financial                      444001454.000              20,000.00

2010    Barnes & Thornburg              444001454.000              50,000.00

2011    American Structurepoint        444001452.000              35,900.00

2012    American Structuepoint         101005433.000           287,307.72

2013    Longhorn Apparel & Graphics101014361.000              1,875.00

2014    Jim’s Heating & Air               101014361.000                5,200.00

2015    Rejuvtec                                  203001375.000              30,000.00

 

2018-2019-2020 Encumbrances Carried Forward

1819    Jim Michael Construction      444001432.000                1,278.00

1820    The Hardesty Group               444001432.000                3,545.16

1907    Indiana Dept. of Transportation 101005433.000       371,865.00

 

Jim Siegfried made the motion to approve the Encumbrances for 2020.  Ken Estes seconded the motion.  Motion passed 3-0.

We have the proposed engagement letter from Reedy Financial, which needs to be approved.  Reedy Financial will not exceed $20,000.00.  Ken Estes made the motion to approve the engagement letter from Reedy Financial.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Mayor McBarnes reported that we needed to approve the retirements of Chief Bacon and Sam Payne.  Jim Siegfried made the motion to approve the retirement of Sam Payne.  Ken Estes seconded the motion.  Motion passed 3-0.  Ken Estes made the motion to approve the retirement of Chief Bacon.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Mayor McBarnes stated that the resignation of Jack Dodd needed to be accepted.  Ken Estes made the motion to approve the resignation of Jack Dodd.  Jim Siegfried seconded the motion.  Motion passed 3-0.

The vendor list for the Frankfort Fire Department clothing is: US Uniform, Galls, Guardian Graphics, 5 Alarm, Uniform House, Hoosier Fire, MES, NLB Sports ware, Armark.  Jim Siegfried made the motion to approve the Fire Departments vendor list.  Ken Estes seconded the motion.  Motion passed 3-0.

The minutes of the December 11, 2019 meeting were presented.  Ken Estes made the motion to approve the minutes from December 11, 2019.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Chief Bacon asked the Board for permission to allow the process for November no shave to keep going until spring of 2020.  He said the officers will keep their beards trimmed and groomed.  Ken Estes made the motion to approve the process for no shave November to keep going till spring 2020.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Bud McQuade presented a change order for American Structurepoint (Washington Ave. project).  Jim Siegfried made the motion to approve the change order.  Ken Estes seconded the motion.  Motion passed 3-0.

Attorney, Les Bergum, presented the contract for Travis Sheets.  Jim Siegfried made the motion to approve the independent contract with Travis Sheets.  Ken Estes seconded the motion.  Motion passed 3-0.   Les stated that he had received the ABC permit application form Oliphant Haltom Golf.  This will be transferred to Arborwood.  The fee is $1200.00 for 1 application and the other one will be $250.00.  Arborwood will pay ½ of the fee.

Lester Bergum presented the acquisition documents for the portion of State Rd. 28 widening.  This will affect the Fire Dept located at State Rd 28 and Clay St.  Mr. Bergum reviewed and has approved these documents.  We will be receiving $1,000.00 from INDOT for the portion of property that they are taking.  Ken Estes made the motion to approve all acquisitions on the State Rd expansion.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Ken Estes made the motion to approve the claims as presented.  Jim Siegfried seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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