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11/13/2019 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS

November 13, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, November 13, 2019, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Jim Siegfried then prayed.  Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, John Kirby, Joe Ruch, Jason Forsythe, Kevin Evans, Les Bergum, Annie Bacon, Judy Sheets, and Barb Conner were present.   Travis Sheets, Sam Payne, and Jack Dodd were absent.

MINUTES:  The minutes of October 18 and October 23,, 2019 meetings were presented.  Jim Siegfried made the motion to approve the minutes for October 18 and October 23, 2019.  Ken Estes seconded the motion.  The motion passed 3-0.

PUBLIC COMMENT:   None

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that the new headshots have been taken for the City website.  She said the cost has been broken down by departments and given to Judy’s office. She said that she is needing to get approval for the Prairie Creek Park and Neighborhood Center usage applications.  Ken Estes made the motion to approve the Prairie Creek Park and Neighborhood Center applications.  Jim Siegfried seconded the motion.  Motion passed 3-0.   Annie said that they would start accepting vendors at the Holiday of Lights, so there is a new vendor application.  She said it is the same application that is used for the July 4th and Hispanic Heritage Festival.  Annie reported that she had a quote from a Market Feasibility study to see about downtown housing and retail.  Market Feasibility would be $25,000.00 and would require ½ of it upfront.  Mayor McBarnes stated that the Council has approved money for next year.  He said we can approve this today.  Jim Siegfried made the motion to approve the feasibility study with MRC.  Ken Estes seconded the motion.  Motion passed 3-0.  Mayor McBarnes signed the agreement and said he would talk to Judy after the meeting to let her know where to pay it.

Mayor McBarnes said he wants to take a look at the vehicle fleet.  He needs a list of all vehicles in the Departments.  He said it needs to include Year, Make, Model, Vin # and Odometer reading.  He said he wanted them by the Monday after Thanksgiving.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, said he had a VFW special event that needed to be ratified.  It was the VFW event at Veterans Park.  He stated it was inside because of the weather.  Ken Estes made the motion to ratify the VFW special event.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Chief Bacon said they were encouraged to get their order in for new vehicles for next year.  He said they would like to order 6 new vehicles for next year.  He has the money budgeted in LIT.  Jim Siegfried made the motion to allow Chief Bacon to order 6 new vehicles.  Ken Estes seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:   John Kirby, Fire Chief, said last week Ladder 1 had a leak and they needed to repair it.  He said he needs to ratify a purchase for $1,984.17 to Global.  Ken Estes made the motion to ratify the purchase for $1984.17 to Global.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Chief Kirby said he would like to thank Todd Corrie for allowing Jeff Dunk to repair it in the City Light & Power garage.  He stated he was paying for the repair out of his Equipment Repair line.  He said he was going to move forward on looking for quotes for the bathrooms at Headquarters.  Chief Kirby said they were going to get bids for 2 administration vehicles.  He would pay for those out of LIT.  Mayor McBarnes said it would be fine to get the quotes.  Chief Kirby said that Engine 2 has had a lot of problems.  Kevin Evans, Center Twp. Trustee spoke and said in 9 months we will have a new truck.  He said we will keep Engine 2 as a spare.  Kevin said Alisha Albertson was taking care of all of the bidding.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that the parking problems on Morrison & Columbia and Washington & Williams have been taken care of.  Jason stated that Brandt Bowen left the Street Department recently, and he has interviewed 4 people for the position.  He said he would like to hire John Louks pending his drug test and background coming back.  Ken Estes made the motion to approve the hiring of John Louks pending drug test and background.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason said that if cars are parked on both sides of the street between McKinsey and Avery Streets you can’t get down the street.  Jim Siegfried said he drove it and felt the same way. Jason said the cars should park on the west side between McKinsey and Avery.  Jim Siegfried made the motion to approve the parking on the west side of the street only.  Ken Estes seconded the motion.  Motion passed 3-0.

Mayor McBarnes said he would like to recognize Kevin Evans with Center Twp and Wayne Webster’s widow for the Christmas Shopping fund.

BUILDING INSPECTOR:  Kevin Evans, Director of Housing & Property Maintenance, said there have been 184 property maintenance cases.  Kevin reported that there are 5 active court cases.

PARKS DEPARTMENT:  Joe Ruch, Park Working Supervisor, reported that they would like to hire Mike McGowan as the 2nd Security guard.  He said he will start this weekend and go through the New Year.  Jim Siegfried made the motion to approve the hiring of Mike McGowan.  Ken Estes seconded the motion.  Motion passed 3-0.  Joe said he will have a shirt.

ATTORNEY:  Les Bergum, Attorney, opened up the bids for the 52 & 54 W. Washington St..

Kingery & Sons Construction – Total price was $29,500.00.

Crews Roofing – Total price was $7,650.00.

Mayor McBarnes suggested taking the bids under advisement, because there was a big difference in the price.  He said that he would like to make sure they were bidding the same information.  Ken Estes made the motion to take the bids under advisement.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Les also reported that he is going to do a default hearing before the Judge on 557 N. Columbia St. There was discussion on this.

NEW BUSINESS:  None

UNFINISHED BUSINESS:  There was discussion on the United Way, employees may contribute  $5.00 per pay for a consecutive of 6 months and receive an extra day off.

CLAIMS:  Claims were presented.  Ken Estes made the motion to approve the claims as presented.   Jim Siegfried seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

 

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