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11/06/2019 Board of Works Special Meeting Minutes


November 6, 2019

The Board of Public Works and Safety met in a special meeting on Wednesday, November 6, 2019 at 2:00 p.m. in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Ken Estes, Jim Siegfried, Les Bergum, Jason Forsythe, Travis Sheets, Judy Sheets, Barb Conner and Jack Dodd were present.  Mayor McBarnes recessed the meeting at 2:02 for a public hearing for the management of the Golf Course.   He asked if there were any comments.  There were no comments, so he closed the public hearing at 2:03.

Les said that we would pay $75,000.00 the end of January.  Les also said that Wesley Manor has signed their lease to pay the City $10,000.00 for the year.  Tim McBarnes and Todd Corrie were at the meeting.  They said that batteries need to be replaced in the golf carts.  They would like to use the money from this year and next year to help pay for new batteries.

RESOLUTION 19-13:  A RESOLUTION ACCEPTING PROPOSAL AND APPROVING FRANKFORT GOLF COURSE OPERATIONS MANAGEMENT AGREEMENT.  Mayor McBarnes asked if there were any questions from the Board.  There weren’t any questions from the Board.  Ken Estes made the motion to approve Resolution 19-13.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Mayor McBarnes congratulated Jesse.  Attorney, Les Bergum, mentioned the selling of beer and wine.  There was discussion on this. The agreement with Wesley Manor was brought forward.  Wesley Manor will pay the City $10,000.00 this year and next year.  Jim Siegfried said he would abstain.  Ken Estes made the motion to approve the lease agreement with Wesley Manor.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

Les Bergum said that Sam needs to send demolition requests out to contractors for 757 Washington Ave.  He said he will not need to publish it.  Jim Siegfried made the motion to allow Sam to send the demolition requests to contractors.  Ken Estes seconded the motion. Motion passed 3-0.  There was discussion about the State Rd 28 project and the State taking property.  Les said we don’t have to approve it yet.  Les reported that the fuel bids need to be published in the Times.  Jim Siegfried made the motion to publish the request for fuel bids.  Ken Estes seconded the motion.  Motion passed 3-0.

HUMAN RESOURCES:  Jack Dodd spoke about United Way.  He said that we would like to offer to the employees one day off of work if they would donate $5.00 per pay to United Way.  He stated that they would have to do if for a minimum of 6 months.  Jack said they would hope to increase our contributions.  Jim Siegfried made the motion to approve an extra day off for a contribution of $5.00 per pay.  Ken Estes seconded the motion.  Motion passed 3-0.  Mayor McBarnes told Jack to work with Annie on this.

STREET SUPERINTENDENT:  Jason Forsythe stated that he has had a couple of individuals complaining about parking.  He had a complaint about the parking on East Morrison St.   There was discussion on this.   The other complaint was on Short Columbia between Avery and McKenzie Streets.  He stated that it was 2 sided parking.  If 2 people are parked side by side, you can’t get through.  Mayor McBarnes suggested everyone go drive it, including Chief Bacon, and we would discuss it next week at the Board of Works meeting.

PARK SUPERINTENDENT:  Travis Sheets, stated he needs to get a new part-time hire approved.  He said he would like to start Mike Spears on Friday.  Jim Siegfried made the motion to approve the hiring of Mike Spears.  Ken Estes seconded the motion.  Motion passed 3-0.

Mayor McBarnes thanked Todd Corrie and Jim Siegfried for all they have done with the Golf Course fire.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.