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10/23/2019 Board of Works Meeting Minutes

BOARD OF PUBLIC WORKS

October 23, 2019

 

The Board of Public Works and Safety met in a regular meeting on Wednesday, October 23, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Ken Estes called the meeting to order and led the assembly in the Pledge of Allegiance.  Ken Estes then prayed.  Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, John Kirby, Joe Ruch, Les Bergum, Annie Bacon, and Barb Conner were present.  Jason Forsythe, Travis Sheets, Sam Payne, Judy Sheets, and Jack Dodd were absent.

MINUTES:  The minutes of October 9, 2019 meeting were presented.  Jim Siegfried made the motion to approve the minutes for October 9, 2019.  Ken Estes seconded the motion.  The motion passed with 3 ayes.

PUBLIC COMMENT:   Alisha Albertson with Zonta came before the board to discuss the 16 days of activism.  She said we will light up the City in Orange from November 28th to December 10th.  Jim Siegfried said we will ask Kerry to put up the signs so we don’t damage the irrigation system.

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that the Hispanic Heritage Festival had their wrap up meeting.  They discussed how to improve the festival for next year.  One request from the committee was ways on including information in both English and Spanish.  Annie also stated that the downtown mural provided through the Frankfort Library and the Tippecanoe Arts Federation was complete.  She said she is grateful to those groups for investing in the beautification of our downtown.  Annie mentioned that she was working with the Police and Fire Departments on a press release regarding the Halloween hours.  She said that she will be working with the Fire Department to get news out about the baby box at the Clay Street station once the work has been completed.

Ken Estes said we would discuss the Golf Course.  Mayor McBarnes said Tim McBarnes was here representing the golf committee.  Tim McBarnes stated that the golf committee would like to give it to the local submission.  He said that Oliphant has done a good job, but it is hard to operate it being 2 states away.  Mayor McBarnes agreed that it would be good to give it to Shoup’s.  He said there work speaks for themselves.  Mayor McBarnes stated that Jesse Cacy works in this community and lives here.  He agrees with the Golf course committee’s recommendation.  Jesse Cacy spoke and said he is excited that this opportunity came available.  He also said that he has been in the sports industry and has worked for the family business since 2017.  Jim Siegfried stated that he agrees with the recommendation.  Attorney, Les Bergum said that we would have to have a public hearing on this.  Jim Siegfried made the motion to accept the public hearing for Nov. 6th.  Mayor McBarnes seconded the motion.  Motion passed 3-0.  Jim Siegfried made the motion to accept the proposal for Shoup’s for 2020 following a public hearing on Nov. 6th.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, said he had a couple of permits from Kim Stevens.  Oct. 31 from 5-8:00 for downtown trick or treating.  Main Street will have the Christmas parade and Santa’s House Events from Dec. 7- Dec. 24.  Jim Siegfried made the motion to approve the special event permits for downtown trick or treat and the Christmas parade.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:   John Kirby, Fire Chief, stated that he had a couple of fixed assets to be removed.  They are an Old wood cabinet – tag number 3515, Ipad Air – tag number 00579, and an old file cabinet – tag number 03187.  Jim Siegfried made the motion to approve the removal of the fixed assets.  Mayor McBarnes seconded the motion.  Motion passed 3-0. Chief Kirby reported that the baby box would hopefully be ready next week.  He said an alarm will go straight to dispatch.  He said he was going to get with Annie on this.  He also reported that Dylan Hennedy has met all requirements except he will be going through the psychological process.  Jim Siegfried made the motion to approve the hiring of Dylan Hennedy pending he passes all requirements.  Mayor McBarnes seconded the motion.  Motion passed 3-0.  Chief Kirby said they are testing their hoses and pumps.  He said on the pump tests, everything passed.  The hose tests, they have 20 sections of hoses with holes.  It will cost $2,910.00 to replace those sections of hose and he would like to pay for them out of 101006431.011.  He said he still has $5,407.00 in that appropriation.  Attorney, Les Bergum, stated that he would draw up a special purchase.  Jim Siegfried made the motion to approve the purchase of 20 sections of hoses.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

PARKS DEPARTMENT:  Joe Ruch, Park Working Supervisor, reported that they are in full swing putting lights up.  He said that City Light & Power has been there.  He stated that they rented a boom lift.  Joe also mentioned that they have started the winterization of all their parks.  He said they are mowing today and mulching leaves and will mow one more time at the outside parks.  Joe said that the birds are inside for the winter.  The ducks, pheasants and quails will be outside with a heat lamp on.

ATTORNEY:  Les Bergum, Attorney, brought before the board a Naming Rights agreement.  He said the RDC will be the owner to this.  It is a $160,000.00 sound tower that Witham will pay to the RDC over time.  Jim Siegfried made the motion to approve the Naming Rights agreement.  Mayor McBarnes seconded the motion.  Motion passed 3-0.  He said this agreement will supersede previous agreements.  Les said that we received 3 bids for the Third St. Park restroom.  They are as follows:

Perlee Construction Co. – the total price would be $47,975.00.

Josh Swinford Construction – the total price would be $84,324.00.

Keck Contracting – the total price would be $69,899.00.

Mayor McBarnes made the motion to take the bids under advisement.  Jim Siegfried seconded the motion.  Motion passed 3-0.

NEW BUSINESS:  None

UNFINISHED BUSINESS:  None

CLAIMS:  Claims were presented.  Jim Siegfried made the motion to approve the claims as presented.   Mayor McBarnes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.

 

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