At the October 28 City of Frankfort Common Council meeting, council members elected to extend the not-for-profit funding request deadline to Friday, November 29, 2019. All other rules and guidelines governing requests for funding remain the same. The official policy for requesting funds is listed below. Please contact the City Clerk-Treasurer’s office with any additional questions regarding not-for-profit funding requests.
City of Frankfort
Not-For-Profit Organization Funding Request Policy June 25, 2018
From time to time, the City of Frankfort has been asked by not-for-profit organizations (“NPOs”) to contribute funds for charitable and service-oriented purposes.
The city has determined that there are circumstances in which a not-for-profit organization may be providing facilities or services that correspond to the purposes for which city funds may be expended. Such purposes include, but are not limited to the following:
a. Public Safety Community Appearance e. Community Appearance
b. Transportation f. Downtown Development
c. Recreation and Cultural Enhancement g. Economic Development
d. Education h. Sustainable Community Growth
The Common Council and the City Executive have both determined that establishing a policy regarding NPO contributions will provide for the equitable and consistent treatment of those requesting contributions and help to ensure that such contributions are used for purposes consistent with the city’s general authority.
II. Application Procedure:
The Common Council has established a separate fund known as the NPO Contribution Fund to be utilized in the Council’s annual budget process for allocating funds to be granted to eligible NPO’s. Such contributions must provide substantial and material benefit to the Frankfort community and its residents. The following qualifications must be met for eligibility:
- The contribution will supplement and not supplant funds from the requester’s primary funding
- The request must be made by an organization located in the city.
- The recipient of the contribution must be a governmental or quasi-governmental entity or a tax-exempt organization under Section 501 (c) 3 and Section 509 (a) (1) or (2) of the Internal Revenue Code that supports a public institution, program or facility.
- All requests must be submitted with documentation showing that the organization’s governing body (Board of Directors, or other) has reviewed the request and voted favorably.
Requests for donations must be made in writing on the applicant’s letterhead. Applications will be accepted from August 1st through September 30th. Applicants will be notified of funding award by November 1st. Such funding will be made available by the city Clerk-Treasurer in whole in part by January 31st of the following year.
Applications must contain the following information:
- Amount requested (there is no dollar figure limit for a request, but an amount authorized cannot exceed that appropriated by the city council through its budget approval process).
- Anticipated timing of the expenditure of the requested funds.
- Explanation of the benefits to the city and its residents which would result from the contribution.
- If appropriate, degree of support, financial and other, from other community entities, municipalities, or individuals
- Concise narrative describing the project for which funding is sought, the proposed use of the requested funds.
- Record of Governing Body (Board of Directors, or other) approval of the request
The recipient of any contribution must commit the funds to the use specified in written request and must be prepared to provide the city with a report and receipts documenting that the contribution was used for the purpose(s) for which it was approved if the city deems this necessary.
Contributions will only be authorized for the single budget year. Additional annual requests will require a new application each year.