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Thursday, December 5, 2019

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10/9/2019 Board of Works Meeting Minutes

The Board of Public Works and Safety met in a regular meeting on Wednesday, October 9, 2019, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Mayor McBarnes then prayed.  Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, John Kirby, Sam Payne, Travis Sheets, Jason Forsythe, Les Bergum, Annie Bacon, Jack Dodd, and Barb Conner were present.  Judy Sheets was absent.

MINUTES:  The minutes of the September 25, 2019, regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from September 25, 2019.  Ken Estes seconded the motion.  Motion passed 3-0.  The minutes of the special meeting of September 30, 2019, were presented.  Jim Siegfried made the motion to approve the minutes of the special meeting of September 30.  Ken Estes seconded the motion.  Motion passed 3-0.

PUBLIC COMMENT:   Kim Stevens and Joe Palmer, with Frankfort Main Street, came before the board to get approval for the October Fest on Saturday from 5:00-10:00 p.m. She said there was going to be a band and a beer garden.  She also said that they will be having Trick or Treat on the Square from 5:30-7:00 on October 31st.   They will need help with directing traffic because they will probably have around 4500-5000 people.  Kim mentioned the Christmas Parade on December 7th.  Kim stated that she had only given Troy Bacon the October Fest special event.  Mayor McBarnes said we would hold off on the Trick or Treat and the Christmas Parade until the event forms are turned in.  Travis Sheets, Park Superintendent, said they would have fire pits going since it is supposed to be cold.  Ken Estes made the motion to approve the October Fest event.  Jim Siegfried seconded the motion.  Motion passed 3-0.

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that the Hispanic Heritage Festival was a huge success.  There were between 1-2,000 people that showed up for the event.  She said they cut it short by 1 hour because of rain.  Annie also reported on the Sharp program.  She said there were 30 application requests processed.  The grant award season goes from May 9th – July 29th.  There were 21 households served.  There was $158,797.00 in grant funds awarded.  The cost to the City was $6,260.81.  Annie also said there were 6 homes served in 2017, 15 in 2018 and 21 in 2019.  Annie stated that the mural that would be painted on Gem City Junction is going before the Historic Preservation Commission and the painting should start next week.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, reported that the LEPC drill went well.  He said the Fire Dept. and HazMat did a good job.  Chief Bacon revisited the Riley traffic.  He stated there shouldn’t be any changes to Coulter or South St.  He said there needed to be 2 signs on Wabash St. that were 30 mph.  He said N. on Williams Rd. he wouldn’t change.  He said S. on Williams there needed to be 1 sign.  He also mentioned that there is 1 sign on South St. on one way posted at 15 mph.   He stated he would talk to Les about this.   Jim Siegfried made the motion to approve Troy’s recommendation of the signs.  Ken Estes seconded the motion.  Motion passed 3-0.  Troy stated that the back steps of the Police Dept. are deteriorating.  He mentioned that he would like to set the Trick or Treat hours from 5:00 – 9:00 on Oct. 31st.  Ken Estes made the motion to set the Trick or Treat hours from 5:00 – 9:00 on Oct. 31st.  Jim Siegfried seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:   John Kirby, Fire Chief, reported that that the LEPC drill was today. He said there were over 50 people at CF Industries for the drill, by doing the drill, it would bring money back into the City.  He said that Ed, Kevin Catron and himself went to Clinton Central for the cooking classes.  He reported it was fire prevention week and they went to Clinton Central Elementary also.  Chief Kirby said they sent a letter to CF Industries and they are donating $4,000.00 for our new SOP Physical fitness.  He also stated that Jeff Coomer would like to donate $5,000.00 to the Fire Dept. Chief Kirby said he would like to thank both of them.  Chief Kirby said District IV had an academy for Lafayette Fire and they allowed our guy to go.  He said he would like to thank them.

STREET DEPARTMENT:  Jason Forsythe, reported that Kevin Myers and he are going out to the Golf Course.  He said that Phase 2 Washington Ave. they have been purchasing right of ways.  Jason said Phase 3 will be the same as Phase 1. Mayor McBarnes said the asphalt should start tomorrow.  He said they are going to do a ramp and it will come with some costs, but they said it would be a safer intersection.  Mayor McBarnes said if it isn’t a major pay item, he is good with it.  Jason said the sidewalks will go towards TPA.  He said the fall clean up went great.  Jason also said that the recycling will stay the same.

BUILDING INSPECTOR, Sam Payne, Building Inspector, said there is a vacant lot at 509 Delphi Ave. that the neighbors would like to be able to park cars on for a Birthday party. He said it is a City owned lot.  Mayor McBarnes said he doesn’t have a problem allowing them to park there for the Birthday party.  Sam said he has a 90 day permit extension for 1103 E. Walnut St.  Jim Siegfried made the motion to approve a 60 day permit extension.  Ken Estes seconded the motion.  Motion passed 3-0.  He had a 90 day permit extension for 1058 McKinley Ave.  Mayor McBarnes asked Sam how long the permit was for.  He said it was a 90 day permit extension.  There was discussion on this.  Mayor McBarnes said he is going to deny the permit extension.  Sam said he was looking at the Tax sale properties.  There are 12 that are in the Historical district.  He said the N. Columbia St. property he is having Larry Perlee go in and secure it.  He said somebody went in and started a fire in the middle of the floor.

PARKS DEPARTMENT:  Travis Sheets, Park Superintendent, said he has a new employee, Rick Morgan, who will be starting on Monday.  Jim Siegfried made the motion to approve the new employee.  Ken Estes seconded the motion.  Motion passed 3-0.  He reported that this will be the 3rd year in a row that they will be advertising on Channel 59 for the Christmas Lights.  He said it will cost $15,000.00 all together and he will pay it out of Cum Cap Development.  He said we wouldn’t be billed until the 1st of the year.  Ken Estes made the motion to approve the advertising on Channel 59.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Travis said he is wanting to put a night watchman in the budget for the festival of lights.  He said he has vandalism every year.  Travis said he would like to pay them $12.00 hr. for 6-7 hours a day.  He said maybe 2 people 7 days.  Jim Siegfried made the motion to approve the hiring of a night watchman.  Ken Estes seconded the motion.  Motion passed 3-0.

HUMAN RESOURCES: Jack Dodd, stated that the insurance committee has approved the insurance.  He asked if they would take it before the BOW or the Council because of an increase.  Les suggested a Resolution for the Council.

ATTORNEY:  Les Bergum, Attorney, reported we are in a class action lawsuit for the OPIOIDS crisis.  Les said we can go out of the class, but we would be on our own.  He suggested that we stay in the class and do nothing.  Mayor McBarnes agreed to stay in the class.  Les said the Redevelopment Authority approved a few claims for Prairie Creek Park and he needed the BOW to approve them.  He said Claim #46 for $61,910.00 being paid out of the Series B Bond, Claim #48 for $440,990.30 being paid out of Series B Bond, and Claim #49 for 1,440.00 being paid out of Series B Bond.  Ken Estes made the motion to approve Claim #46, claim #48 and claim #49.  Jim Siegfried seconded the motion.  Motion passed 3-0.

NEW BUSINESS:  None

UNFINISHED BUSINESS:  Conflict of Interest from Dustin Phillips.  Jim Siegfried made the motion to approve the conflict of interest from Dustin Phillips.  Ken Estes seconded the motion.  Motion passed 3-0.

CLAIMS:  Claims were presented.  Jim Siegfried made the motion to approve the claims as presented.   Ken Estes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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