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9/30/2019 Board of Works Special Meeting Minutes

The Board of Public Works and Safety met in a regular meeting on Monday, September 30, 2019, at 9:00 a.m. in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order.  Mayor McBarnes, Ken Estes, Jim Siegfried, Les Bergum, Judy Sheets and Barb Conner were present.

Mayor McBarnes said there were 2 goals for this meeting.  One goal was to send out Request for Proposals for the operation of the Golf Course.  Les said he had sent out the redlined version, but on Page 4 County of Clinton needs to be removed.  He also said after it is approved, the notice will need to be published twice in the Times.  There was discussion on the next meeting dates.  Mayor McBarnes said on Oct. 18th the bids would be opened.  Oct. 23 is a regular meeting for the BOW and we will make a decision.  Nov. 6th will be a Public hearing.  Les said we only had to allow 7 days in between the meetings.  Les also said in paragraph 2 it said up to $150,000.00.  Mayor McBarnes stated the reason it says up to $150,000.00 is because we are having EZ GO come in and assess our golf carts.  He said some are needing new batteries.  Jim Siegfried made the motion to approve the RFP and dates of publication.  Ken Estes seconded the motion.  Motion passed 3-0.

Les said there is a grant made available for an additional road to be put in for Donaldson’s.

He said the money would be paid by the City and then INDOT and Indiana Economic Development Corporation would both reimburse the City $150,000.00 each.  He said the City is responsible for the project.  Mayor McBarnes said that $300,000.00 will come through us.  Les stated that we would need to create a special fund called Donaldson Expansion Grant Fund.  He said it would take about 1 month to get the money back.  Ken Estes made the motion to approve grant agreement with the IDEC for $150,000.00.   Jim Siegfried seconded the motion.  Motion passed 3-0.  It was mentioned that the contract has been signed with INDOT.  Jim Siegfried made the motion to allow Mayor McBarnes to sign the agreement with IEDC.  Ken Estes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.