The Board of Public Works and Safety met in a regular meeting on Wednesday, September 25, 2019, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Judy Sheets then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, John Kirby, Sam Payne, Travis Sheets, Les Bergum, Annie Bacon, Judy Sheets, and Barb Conner were present. Jason Forsythe was absent.
MINUTES: The minutes of the September 11, 2019, regular meeting were presented. Jim Siegfried made the motion to approve the minutes from September 11, 2019. Ken Estes seconded the motion. Motion passed 3-0.
PUBLIC COMMENT: None
COMMUNITY DEVELOPMENT DIRECTOR: Annie Bacon, reported that Fall Clean Up runs from Sept. 30th – Oct. 5th. She said that she would be getting a press release out this afternoon to let residents know that recycling will remain monthly in October. Annie mentioned there would be 2 upcoming events. DeWayne Spaw concert will be held at TPA Park on September 28th and The Hispanic Heritage Festival will be on October 5th at Veterans Park. She stated that she was updating the applications for renting Prairie Creek Park and the Neighborhood Center. She said all applications would have to be approved by the BOW prior to any event where alcohol is served. Annie also mentioned that there would be a Photographer at Old Stoney on October 9th and 10th for any Council member, Department heads, or BOW members to have a new photo taken for the web site. She said she was working with Judy on Sales Tax and credit card procedures for the sale of merchandise at Prairie Creek Park.
POLICE DEPARTMENT: Troy Bacon, Police Chief, reported his year to date statistics. He said there have been 8,631 calls, 3,269 traffic stops, 464 tickets, 392 warnings, and 398 arrests. The arrests include 56 DUI and 137 drug violations. Chief Bacon said the code enforcement have had 1,155 service calls, 359 tickets, and 932 warnings. He said he had 2 special events that needed to be approved. St. Mary’s K of C’s will be having an Annual Life Chain. Ken Estes made the motion to accept the Kof C’s special event. Jim Siegfried seconded the motion. Motion passed 3-0. On Oct. 26 at 3:00 he had a special event for the Jack o Lantern Jamboree parade. He said they had it last year and there weren’t any problems. Jim Siegfried made the motion to approve the Special event for the Jack o Lantern parade. Ken Estes seconded the motion. Motion passed 3-0. Chief Bacon said they had a complaint on speeding by the Riley property. He did say a speed limit sign is missing, but they didn’t witness any speeding. He said they will keep an eye on it and revisit the situation. Chief Bacon said he received a resignation from Katherine Yajure. It will take effect immediately. Ken Estes made the motion to accept the resignation letter effective immediately from Katherine Yajure. Jim Siegfried seconded the motion. Motion passed 3-0.
FIRE DEPARTMENT: John Kirby, Fire Chief, reported that the Pension Board had 65 applicants. He said that 30 showed up for the testing and the Pension Board has narrowed it down to 21. He said they will be narrowing it down to 15. Chief Kirby said with the resignation of a Lieutenant, that position has opened up. He said they will find a replacement in October. Chief Kirby said he is starting a Physical Fitness program. He wants a healthier department. He said every hour of PT goes towards fire training. Chief Kirby stated that he gave it to Jack to be approved. Jack said it can serve to reduce workman’s comp injuries and he feels it is worthwhile. Jim Siegfried made the motion to accept the Physical Fitness Program. Ken Estes seconded the motion. Motion passed 3-0.
2:26 Mayor McBarnes left the meeting and Ken Estes took over the meeting.
STREET DEPARTMENT, Sam Payne gave the report for the Street Department. He said that John Hinshaw wants to block the alley off for 1-2 weeks starting Oct. 7th. He said he is demolishing the back part of his building and doing repairs. Jim Siegfried made the motion to allow John Hinshaw to block off the alley for 1-2 weeks. Ken Estes seconded the motion. Motion passed 3-0.
BUILDING INSPECTOR, Sam Payne, Building Inspector, stated that 1402 Central Ave needed a 30-day permit extension. Jim Siegfried made the motion to approve the 30-day permit extension. Ken Estes seconded the motion. Motion passed 2-0. Sam said he met with Ron Masters on a project he is working on. He is wanting to put a car wash in at 609 E. Walnut St.
Mayor McBarnes returned to the meeting.
Sam said the Hospital inspections have been going well. He also reported that he is waiting on a State design release for Regions. Sam mentioned that the Dirt Busters is good to go. He also said that he would like for Kevin and him to go to a Building Code class in Zionsville on Nov. 20th. Mayor McBarnes said he supports Sam and Kevin going through the classes. Sam said that Robert Janz and Danny Davis are good to help them with Electrical. Sam also said that he would like to send Susan and Ashley to a GAR class on Dec. 18th in Zionsville. It is a permitting class. The cost would be $100.00 per class. Ken Estes made the motion to accept Susan, Ashley, Kevin, and Sam to go to classes. Jim Siegfried seconded the motion. Motion passed 3-0. There was discussion on electrical.
PARKS DEPARTMENT: Travis Sheets, Park Superintendent, said he would like to thank Annie, Kimberly and Kim Stevens for their work on the concert for this weekend. City Attorney, Les Bergum said he had added Appendix A to the Third St. Park Restroom Facility. Travis said the project would not begin until next year. Les stated that there were some changes to be made on the scope of work. He also commented that we do not have to advertise if it is sent out to 3 contractors to bid. There was discussion. It was decided that the bids would be due in the Clerk-Treasurer’s Office on Oct. 23rd at 2:00 p.m. Jim Siegfried made the motion to send out the request for bids as amended. Ken Estes seconded the motion. Motion passed 3-0. Travis reported that they did a walk through with MacDougall Pierce. He said they would be bringing in 2 more workgroups to work. They are about 3 weeks behind and Travis said MacDougall would work overtime to catch up.
HUMAN RESOURCES: Jack Dodd, reported that the open enrollment was getting underway for Insurance. He also said that the Associated health wellness checks are going well.
ATTORNEY: Les Bergum, Attorney, reported that there is a 2 party agreement with Witham Group. He explained that the RDC will pay for sound towers for Prairie Creek Park and the Witham Group will pay it back to the RDC over 6 years. Les told the Board that the RDC approved it on Monday. Mayor McBarnes said they will put out an official announcement. There was discussion on this. Annie Bacon said they will need to know how they want their name listed. Jim Siegfried made the motion to approve the Facility Naming Sponsorship agreement. Ken Estes seconded the motion. Motion passed 3-0. Mayor McBarnes asked about request for proposals for the Golf course. He said that Oliphant has been doing a great job, but it doesn’t hurt to bid it out every few years. It was decided that there would be a special meeting on Monday at 9:00 a.m. to approve the RFP’s for the Golf Course.
NEW BUSINESS: There is a new subdivision at Southridge. There will be 32 new homes. Susan and Sam are working on getting a meeting set up.
UNFINISHED BUSINESS: None
CLAIMS: Claims were presented. Ken Estes made the motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0.
ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.