The Board of Public Works and Safety met in a regular meeting on Wednesday, September 11, 2019, at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. There was a moment of silence remembering the attacks on our country that took place 18 years ago. Mayor McBarnes then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, John Kirby, Jason Forsythe, Kevin Evans, Les Bergum, Judy Sheets, and Barb Conner were present. Sam Payne, Travis Sheets, and Jack Dodd were absent.
MINUTES: The minutes of the August 14, 2019, regular meeting were presented. Jim Siegfried made the motion to approve the minutes from July 24, 2019. Ken Estes seconded the motion. Motion passed 3-0.
PUBLIC COMMENT: Anita Stewart with United Way reported that they were in the middle of the United Way campaign. Anita said she would like to see if the City could hang up their banners on the light poles so they are up from Sept – November 1st. Joe Ruch said that the Parks Dept. could hang them up.
POLICE DEPARTMENT: Troy Bacon, Police Chief, said it was 18 years ago today that terrorist attacks happened. He said it was the first responders that had committed their time and taken their oaths of office. He said that Brett Waggoner would be taking his oath of office. Chief Bacon said he would like to ratify the hiring of Brett Waggoner. Brett told the Board that he appreciated this opportunity. Mayor McBarnes spoke to Brett and Ken and Jim welcomed him to the City. Ken Estes made the motion to ratify the hiring of Brett Waggoner. Jim Siegfried seconded the motion. Motion passed 3-0 with a Roll call vote. Mayor McBarnes performed Brett Waggoner’s Oath of Office. There was a short recess. The meeting resumed at 2:16. Chief Bacon said that he needed approvals for several events. The Frankfort High School will have their Homecoming parade on Oct. 4th at 5:30. Oct. 5th is the Hispanic Heritage Festival from 10:00 a.m. – 12:00 a.m. Sept. 8th was the Clinton County Youth Group concert at Veterans Park. Oct. 5th from 12:00-4:00 p.m. is the Connecting Point Church 3rd St. Neighborhood Carnival. August 24th from 9:00 a.m. – 5:00 National Horseshoe Tournament. September 21 Paul Frey, Wecare of Clinton Co. from 5:00- 9:00 p.m. Jim Siegfried asked about Road closures. Chief Bacon said there would be road closures with all of them and the arrangements were already taken care of. Ken Estes made the motion to approve the event requests. Jim Siegfried seconded the motion. Motion passed 3-0.
COMMUNITY DEVELOPMENT DIRECTOR: Annie Bacon said the Hispanic Heritage Festival has been moved to Veterans Park. She said that she was working with Judy and Barb on getting the minutes, so she can download them to the City web site.
FIRE DEPARTMENT: John Kirby, Fire Chief, reported that Russell Sheets went to Iowa and became an EMS Certified Level 1 Educator. He will be going to the State of Indiana primary instructor course, so the end of April 2020 he will be an instructor. Chief Kirby also reported that he received a resignation letter from Scott Kimmel and he will be stepping down from Lieutenant to Firefighter effective Sept. 5th. Jim Siegfried made the motion to accept the resignation of Scott Kimmel from Lieutenant to Firefighter. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby reported, in the 2 days that they collected money for the MDA, they received $4,344.72. In 2014 they started pump testing. Global’s rates are $225.00 per truck. Center Twp. pays for some of this. Jim Siegfried made the motion to approve Global to test the pumps. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby said he sent out 3 requests for bids for Landscaping at the Fire Department. He received 2 bids back. They are: BCS Landscape & Design total price $2,500.00 and Phillips Greenhouse total price $2135.55. John said he would like to go with Phillips Greenhouse. Ken Estes made the motion to accept the bid from Phillips Greenhouse. Jim Siegfried seconded the motion. Motion passed 3-0. Mayor McBarnes asked John if he had received a notice from the State on the State Rd 28 right of way acquisitions. There was some discussion. Chief Kirby gave a Standard Operating Procedure for radio communications with their air packs. There was a revision on this procedure on Sept. 10th. There was discussion about this. Jim Siegfried made the motion to approve the revised Standard Operating Procedure. Ken Estes seconded the motion. Motion passed 3-0.
STREET DEPARTMENT, Jason Forsythe, Street Superintendent, reported that the Fall Clean-Up will be going on from Sept. 30th to Oct. 4th. Jason said that he is working on the Washington Ave. Phase 2 right of ways. He said he wants to do a temporary right of way for the Post Office Property. He wanted to get it approved before he sent it back to American Structurepoint. Mayor McBarnes said he is comfortable with that. Jim Siegfried made the motion to approve the temporary right of way for the Post Office. Ken Estes seconded the motion. Motion passed 3-0. Jason also said there is live data that they can get with the new speed limit signs but we can’t download it. He said we could pay the company $1600.00 per year to have them download it and give us the information. Jason also said there are now speed bumps on Clay St. There was discussion on moving the Clay St. speed limit signs. Mayor McBarnes suggested waiting on this.
PARKS DEPARTMENT: Joe Ruch, Working Supervisor, said that they needed to ratify the selling of 8 ducks and 9 chickens. Ken Estes made the motion to ratify the selling of 8 ducks and 9 chickens. Jim Siegfried seconded the motion. Motion passed 3-0. He reported that the Globe that was damaged has been replaced. Joe also said that they are sprucing up getting ready for the Christmas season. Joe also said they might start putting items up on Friday. Annie Bacon mentioned that at 6 p.m. on Sept. 28th they would be having a summer’s end concert and that it has been moved to the Park. It will be featuring Dewayne Spaw.
ATTORNEY: Les Bergum, Attorney, stated that he had a HWC contract that needed to be signed. It is Amendment #1 to the contract of March 2019. Les mentioned that he didn’t have any issues with it. Jim Siegfried made the motion to approve Amendment #1 of the HWC contract. Ken Estes seconded the motion. Motion passed 3-0. Corey Whitesell with HWC Engineering spoke on the full design of the pool and getting it through the schematic bidding inspection services. He said it will go out for bid the first of the year, so it will give contractors plenty of time. The project will be complete by Memorial Day 2021. There was discussion about having someone overseeing the job when the critical work is going on. The Board signed the contract.
BUILDING INSPECTOR, Kevin Evans, Director of Housing Initiative and Property Maintenance, said he had 1 hour of overtime for attending an HPC meeting and 2 hours overtime for attending a CPC meeting. Ken Estes made the motion to approve Kevin’s comp time. Jim Siegfried seconded the motion. Motion passed 3-0. Kevin said the Frankfort Jaycees were needing to get a Permit, and Sam would like to wave the fees. Jim Siegfried made the motion to wave the Permit fees for the Jaycees. Ken Estes seconded the motion. Motion passed 3-0. Kevin also said that 1000 S. Williams is needing a 90 day permit extension. He said they have shown progress. Jim Siegfried made the motion to approve the 90 day permit extension for 1000 S. Williams. Ken Estes seconded the motion. Motion passed 3-0. He said 552 N. Hoke is needing a 90 day permit extension. He also said they have made progress. Ken Estes made the motion to approve the 90 day permit extension for 552 N. Hoke. Jim Siegfried seconded the motion. Motion passed 3-0. He said that 1003 E. Walnut St is replacing sidewalk and curb and they are wanting a 90 day extension. Mayor McBarnes said he had a problem giving them a 90 day extension. Jim Siegfried made the motion to deny giving 1003 E. Walnut St a 90 day extension. Ken Estes seconded the motion. Motion passed 3-0.
ATTORNEY: Les Bergum, Attorney, said he needed approval of a letter to Lindsay Kitchel’s firm. Jim Siegfried made the motion to approve the letter to Lindsay Kitchel’s firm. Ken Estes seconded the motion. Motion passed 3-0. Les brought before the Board the claims that were approved by the Redevelopment Authority. Jim Siegfried made the motion to approve the claims. Ken Estes seconded the motion. Motion passed 3-0.
NEW BUSINESS: Les discussed the Healthy Community paying $1.00 a year to rent the Old Billing Office. He said they would pay their utilities. This will be a short term fix. Carol Price said they would need to rent it for a short time until they figure out their next stop. They will be parking off the square. There was discussion on this. Jim Siegfried made the motion to approve the lease agreement with Healthy Communities. Mayor McBarnes and Carol Price signed the Lease agreement.
UNFINISHED BUSINESS: Hearing of Appeal (Ordinance 09.04 noisy and odorous animals as nuisance)– Stephanie Phillips spoke and said that they have gotten rid of some of the ducks and a rooster, which she said they didn’t realize they had. They have also fenced in the duck pond to decrease the noises and odors. Casey Baetz said there has only been 1 complaint from July 26th till today. Stephanie said that she had looked up the Ordinance and it didn’t say that she couldn’t have them. She said their son is allergic to the chicken eggs so they use the duck eggs for him. Attorney, Les Bergum said you may have abated the situation. At the beginning, there were 3 roosters and 6 ducks. Casey was asked if there had been any more calls and he said no. Mayor McBarnes said he was not going to be the guy to take away the boys eggs. Ken Estes said he was concerned about others getting them. Les said it needs to be a case by case situation. Jim Siegfried said that they needed to have Casey check it periodically. The appeal is confirmed. Ken Estes made the motion to confirm the appeal. Jim Siegfried seconded the motion. Motion passed 3-0.
CLAIMS: Claims were presented. Jim Siegfried made the motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0.
ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.