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Wednesday, October 16, 2019

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Board of Public Works Meeting Minutes – July 10, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, July 10, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Jack Dodd then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon,  John Kirby, Jason Forsythe, Sam Payne,  Annie Bacon,  Les Bergum, Judy Sheets and Barb Conner were present. Travis Sheets was absent.

MINUTES:  The minutes of the June 26, 2019 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from June 26, 2019 with corrections. The minutes should have said they were approved 2-0.  Another correction is The claims were approved 2-0.  The last correction is Ken Estes adjourned the meeting.  Ken Estes seconded the motion.  Motion passed 2-0.

PUBLIC COMMENT:    None

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that the Future Leaders wrapped up last weekend. Mayor McBarnes thanked Annie for her week with the Future Leaders.  He said these are High School students that have spent their summer in this group.  He also mentioned that the Park was great on the 4th of July.

POLICE DEPARTMENT:  Troy Bacon, Police Chief,   said that crime is down by 15% since last year.  There have been 814 code violations, 2,235 traffic stops, 356 warnings and tickets.  In the code enforcers, there have been 629 warnings and 238 tickets.  Chief Bacon said he is happy for the Department.  Mayor McBarnes gave Chief Bacon compliments on the Department.  Chief Bacon said he would like to have the board ratify a purchase for 50 chairs.  He is paying for them out of Building repairs.  Jim Siegfried made the motion to ratify the purchase of 50 chairs and to pay them out of Police – building repairs.  Ken Estes seconded the motion.  Motion passed 3-0\.  He also said he would like to purchase a new vehicle from Bloomington Ford for $32,552.25.  He said $17,000.00 would come from the Insurance money and $3,000.00 would come out of Police In Car Camera.  Chief Bacon said they are using the same State bid.  Ken Estes made the motion to ratify the purchase of a new Police vehicle from Bloomington Ford paid out of Insurance money and In Car Camera.  Jim Siegfried seconded the motion.  Motion passed 3-0.  He also said that the Bales strong 5K walk run is this Saturday.  He mentioned that the Fallen Officer blood drive would be tomorrow.

FIRE DEPARTMENT:   John Kirby, Fire Chief, said that he had a retirement letter from Jim Osbon effective today.  He said that Jim has been with the Department for 43 years.  He served as Fire Chief for 4 years, and Deputy Chief for 4 years and the rest as a firefighter.  Ken Estes made the motion to accept Jim Osbon retirement.  Jim Siegfried seconded the motion.  Motion passed with 3 ayes.  Chief Kirby said he would like to hire Logan Adams as a firefighter.  He would like to get him approved so he can send him to Perf.  He is 22 years and is from Clinton Central.  Mayor McBarnes gave him a verbal consent.  He reported that they are partnering with Center Twp. on putting a Safe Haven baby box at the Headquarters on the alleyway of 201 & 207 S. Clay.  He said this would be monitored 24/7.  He stated that they are in the initial stages but he would like to get this ratified.  Mayor McBarnes spoke about this, saying we would only be 1 out of 10 or 11 in the State.  He also said that you have our full blessing.  Jim Siegfried made the motion to install a Safe Haven baby box.  Ken Estes seconded the motion.  Motion passed 3-0.

STREET DEPARTMENT, Jason Forsythe, Street Superintendent, reported that he would like to ratify the hiring of a Part Time employee, Dakota Black, once everything comes back.  Ken Estes made the motion to ratify the hiring of Dakota Black pending the HR results.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason also stated that Atlas is back on site at Washington Ave. today.  He said they are looking at August 1st to be ripping the roadway out.  He said as long as the weather cooperates.  Mayor McBarnes and Jason discussed the Washington Ave. project.  Jason said that they were milling Columbia and Freeman and a small section on Williams & Kelley.  He also mentioned that Brian Crenshaw and his crew have been working at the Park and his Department.  Les did a change order agreement.  Les said they needed to approve this.  There was discussion about this.  Ken Estes made the motion to approve the change order.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Mayor McBarnes and Jason discussed the alleys.

BUILDING INSPECTOR, Sam Payne, stated that he had a permit extension at 251 N. Aughe St.  He said they needed a 90 day extension.  Sam said they are slow because he is doing the work by himself.  Jim Siegfried made the motion to give the 90 day extension.  Ken Estes seconded the motion.  Motion passed 3-0.  Sam said that he Kevin are doing the BZA and City Plan applications.  They have looked at other cities as a guideline.  Jim Siegfried made the motion to approve the new applications.  Ken Estes seconded the motion.  Motion passed 3-0.  Sam also stated that he is working on a permit process.  He will have a checklist.  He said this would take a lot of stress off of Susan and Ashley.  Sam gave an update saying Frito Lay is in full swing and Donaldson’s will be finishing soon.  He also said they will be moving in to the EMS garage by August 1st.  Sam said that he had a good meeting with the car wash.  Kevin is focusing on vacant properties for flipping or remodeling for rentals.  There was some discussion on the Aughe and Clinton St. property.

ATTORNEY:  Les Bergum, stated that there were 2 bids submitted for Park restrooms, but the bid process wasn’t done correctly.  Ken Estes made the motion stating after further consideration the bids for the Park restrooms have been rejected.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Les said they would wait on Resolution 19-11.  Ken Estes made the motion to table Resolution 19-11.  Jim Siegfried seconded the motion.  Motion passed 3-0.

HUMAN RESOURCES:  Jack Dodd, said he didn’t have anything.

It was mentioned that today marked Judy’s 41 years with the City.  Mayor McBarnes said there was a Conflict of Interest for Lester Bergum.  Jim Siegfried made the motion to accept the conflict of interest.  Ken Estes seconded the motion.  Motion passed 3-0.

UNFINISHED BUSINESS:   None

NEW BUSINESS:  None

CLAIMS:  Claims were presented.  Ken Estes made the motion to approve the claims as presented.   Jim Siegfried seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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