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Thursday, August 22, 2019

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Board of Public Works Meeting Minutes – June 12, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, June 12, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Jack Dodd then prayed.  Ken Estes, Jim Siegfried, John Kirby, Jason Forsythe, Scott Shoemaker, Sam Payne,  Kevin Evans,  Annie Bacon,  Les Bergum, Judy Sheets and Barb Conner were present. Travis Sheets and Troy Bacon were absent.

MINUTES:  The minutes of the May 22, 2019 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from May 22, 2019. Ken Estes seconded the motion.  Motion passed 3-0.

PUBLIC COMMENT:    None

COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that they were having a building owners meeting with the Future Leaders mural artist.  She stated that there wasn’t a budget line for the website.  Mayor McBarnes said he would send the audio to Chris Risse today.

POLICE DEPARTMENT:  Scott Shoemaker, Assistant Police Chief, reported that they are planning for the 4th of July.  He also stated that they had 2 officers resign.  They are Noether and Tyonne Neal.  Ken Estes made the motion to accept the resignations of Noether and Tyonne.  Jim Siegfried seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:    Fire Chief, John Kirby, stated they were having CPR training on Thursday at 9:00 and Friday at 9:00.  He reported that he contacted TL Myers because the humidity in the weight room gets bad.  He gave 3 different options.  Option 1 would consist of installing a new High Efficient air handler, install new high efficient heat pump, install the necessary refrigeration lines.  Total price would be $2,975.00.  Chief Kirby said he would recommend Option 1.  He also reported that he would pay it from Building Repair.  Jim Siegfried made the motion to approve Option 1.  Ken Estes seconded the motion.  Motion passed 3-0.  Chief Kirby reported that there was a fire on Gasline Rd. on Sunday at 10 p.m.at an abandoned house.  He said the house hasn’t had any electric or gas for 2 years.

STREET DEPARTMENT:   Jason Forsythe, Street Superintendent, reported that they have some partial mortgage releases for Parcel 2, 41, 43, 45 and 49.  Les Bergum stated that we needed to get a vote on them.  Ken Estes made the motion to accept the Partial Mortgage Releases.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason said that Crenshaw’s would start paving around June 27th.  That could get changed due to rain.  Jason also said he would like to pave Freeman to Clay to Alhambra.  He said he has had complaints.  He talked to Les about doing a change order for $13,481.00.  He said he would use Triangle asphalt.  Mayor McBarnes said he would be in support of it.  Les said to go ahead and sign paving agreement, because you can’t do a change order until the work has commenced.  Jim Siegfried made the motion to accept the additional $13,481.00 paving with Triangle.  Ken Estes seconded the motion.  Motion passed 3-0.  Jason stated that he had some fixed asset removals.  They are: 4 drawer filing cabinet #04784, metal desk #04377, 2000 Dodge Ram, 2003 lift #11330, and a salt spreader.    These items will be sold at the City auction.  Ken Estes made the motion to approve the removal of fixed assets.  Jim Siegfried seconded the motion.  Motion passed 3-0.  June 22 is the City auction.  Jason said there were 2 special events put on by the Chamber.  June 15 will be Dad’s dash car show.  Jim Siegfried made the motion to approve the 2 special events and drop the fee for the events.  Ken Estes seconded the motion.  Motion passed 3-0.  Mayor McBarnes asked for an update on the stop signs ou County Rd 0.  He said he was putting out a warning sign also.  Annie said she would put it on the website.  Mayor McBarnes said it was nice for Frito Lay to donate those.

BUILDING INSPECTOR, Sam Payne, reported that 1453 S. Columbia St. was wanting a 60 day permit extension.  Ken Estes made the motion to approve the 60 day extension for 1453 S. Columbia.  Jim Siegfried seconded the motion.  Motion passed 3-0.   He said the Neighbors helping Neighbors, from Eagle Harvest Church, will go and paint a house at 1051 Gentry St.

STREET SUPERINTENDENT: Jason Forsythe, reported that he asked Bud McQuade to come in and discuss the Remobilization.  Bud stated that the Washington Ave. project has slowed down.  He said that Vectren and AT & T had to come on to the job site to do their work.  Bud said that Vectren has finished their work, but AT&T is still working.  He said that Atlas has left the project for now, because they have to wait on Vectren & AT & T to finish.  Bud said that Atlas might come and ask for more time to be added back to the project.  He said AT&T could be there for another 3 or 4 weeks.  He said this happens on all jobs.

HUMAN RESOURCES:  Jack Dodd, said the park has 4 new part time laborers.  They are Jacob Gascho, Alisa Kelley, Emily Kelley and Samantha Metcalf.  Jim Siegfried made the motion to approve the hiring of the 4 part time laborers.  Ken Estes seconded the motion.  Motion passed 3-0.  Jack also reported that they have poured the floors at the medical clinic.  Jim asked if we were still looking at July 1st opening.  Jack said it would still be July 1st.

ATTORNEY:  Les Bergum, said that we received a bid from Jim Michael to reconstruct the sidewalk at 606 E. Clinton St.  He said the price would be $10,495.00. It would be paid out of Edit.  Jim Siegfried made the motion to accept the bid from Jim Michael.  Ken Estes seconded the motion.  Motion passed 3-0. Les also reported that we only received one bid for the property at 710 S. Second St.  It was published on 5-23 and 5-30.  The bid was from Pamela Kay Swinford for $3,500.00.  Les said that they would need to accept the purchase and authorize the sale.  Ken Estes made the motion to accept the sale of 710 S. Second St. as presented by Les.  Jim Siegfried seconded the motion.  Motion passed 3-0.

UNFINISHED BUSINESS:   Jim Siegfried said Shelter Realty was being moved back to St. Matthew’s.  The noise Ordinance will need to be there.

NEW BUSINESS:  None

CLAIMS:  Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.   Ken Estes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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