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Board of Public Works Meeting Minutes – May 8, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, May 8, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Jack Dodd then prayed.  Ken Estes, Jim Siegfried, John Kirby, Jason Forsythe, Troy Bacon, Travis Sheets, Sam Payne, Annie Bacon, Jack Dodd, Les Bergum, Judy Sheets and Barb Conner were present.

MINUTES:  The minutes of the April 24, 2019 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from April 24, 2019. Ken Estes seconded the motion.  Motion passed 3-0.


COMMUNITY DEVELOPMENT DIRECTOR:  Annie Bacon, reported that she had a meeting with FFLAC, Future Frankfort Leaders Advisory Council, on Thursday morning at 7:00 a.m.  She was also in communication with TAF on the Artist contract.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, reported that he had a special event request from Jonathan Pitzer for Bike Safety.  It will be June 8th from 6-8:00 at Circle Park.  Ken Estes made the motion to approve the Special event from 6-8:00 on June 8th.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Chief Bacon said that the Code Enforcement officers have uniforms.  He said Capt. Skinner did a great job picking them out.

FIRE DEPARTMENT:    Fire Chief, John Kirby reported that they would be training at the clinic behind the hospital.  He said they will be cutting holes and it will be a great training.  Monday will be the last day.  Chief Kirby said that Friday they would have a May Day drill – Firefighter down.  He said they would be having live burns at Hoke and Morrison.  Chief Kirby stated that they would have 2 days of training on May 22nd and May 24th.  Each crew will be training.  He said then they will set it on fire and watch it burn.    Chief Kirby said they will be putting Jim Michael on hold at the Fire Dept.  He also said they are wanting to order a 25 foot flag pole.  Mayor McBarnes gave him a consensus to order it.

STREET DEPARTMENT:   Jason Forsythe, Street Superintendent, gave an update on paving, saying that the milling is complete and South Street is complete.  Jason said Eighth St. is not to promising for tomorrow because of the weather.  He said that Friday they would be working on Wilshire because of the kids at Preschool. He said St. Mary’s would be a possibility.  Jason also said that this is the best milling crew they have had.  Jason mentioned that they were needing to send out new request for quotes for Walnut to Armstrong St.   Attorney Les Bergum stated that they should disregard all the bids for Columbia St.  Jim Siegfried made the motion to reject all the bids that came in for Columbia St.  Ken Estes made a motion to ratify the quotes for Walnut to Armstrong St.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason stated that the City Auction would be June 22nd at 10:00 a.m. The preview will be on Friday from 8-1:00.  Jim Siegfried made the motion to authorize Mayor McBarnes to sign the Auction contract.  Ken Estes seconded the motion.  Motion passed 3-0.   The Street Dept. received 2 bids for a vehicle lift.  The bids were for $16,619.52 and $15,285.00.  He said he would like to buy if from NAPA, since they were the lowest bid and he wants to pay it out of MVH Equipment.   Jim Siegfried made the motion to accept the bid from Napa for $15,285.00.  Mayor McBarnes seconded the motion.  Ken Estes abstained.  Motion passed 2-0.

BUILDING INSPECTOR,, Sam Payne, Building Inspector, reported that he has been doing inspections for Frito Lay, they are putting new piping to the Wastewater treatment plant.  He said that Donaldson’s is siding, roofing and doing concrete floors.  He also said that at the EMS building, they are dry walling and trying to finish the brick.  Sam also mentioned that he watched Bryan Ridenour demolish the Fire damage building.  He said that Jeremy Duff, and Joe Palmer went with him to look at the Medical Center area behind the Hospital.  Sam reported that the Hearing Authority would have 3 properties going before them.  He said they are the Roundhouse, 657 N. Columbia and 903 Delphi.  Sam said Kevin has been doing a great job.  He has over 40 Property maintenance cases.   Sam also said that 1 Alhambra Ave. and 2 S. Jackson St. are improving.

HUMAN RESOURCES:   Jack Dodd, HR Director, stated that Travis needs approval to hire summer part time help, Haley Wells and Abigail Clendenning.  Jim Siegfried made the motion to approve the hiring of Park summer part time help.  Ken Estes seconded the motion.  Motion passed with 3 ayes.  Mayor McBarnes asked about the employee Healthcare.  Jack said he was still looking at opening the clinic on July 1st.

ATTORNEY: Les Bergum reported that they had closing on the building at 50 W. Washington St.  He said that 710 S. Second St. went to the Hearing Authority.  We received a quit claim deed.  Les reported that we would dismiss all of the weed liens on the property and pay the taxes only.  Assessed value of the property is $3,100.00.  He said we will have to notify the budding land owners that we are selling the property.  Ken Estes made the motion to pay the tax bill for 710 S. Second St.  Jim Siegfried seconded the motion.  Motion passed with 3 ayes.  Les brought before the board a Requisition Certificate that was approved by the RDA.  It is claim #31 for MacDougall Construction in the amount of $777,850.50.  Ken Estes made the motion to approve claim #31.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Councilman Joe Palmer gave an update on the Prairie Creek project.  He said there was a change order because we ran into steel beams still in place and the bridge has to be moved.  He stated that he was working with Matt, Cecil and Doc.

UNFINISHED BUSINESS:   Street Superintendent, Jason Forsythe, gave an update on the railroad tracks.  He said he finally found a Tipton Rail Master that he could contact in the future for issues with the railroad.  Mayor McBarnes congratulated Mr. Fuller for his winning the City Council seat.  Building Inspector, Sam Payne, said that he had 1 permit extension for 608 E Wabash St for Campos Construction.  Jim Siegfried made the motion to approve the permit extension.  Ken Estes seconded the motion.  Motion passed 3-0.


CLAIMS:  Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.   Ken Estes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.