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Board of Public Works Meeting Minutes – April 10, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, April 10, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Jack Dodd then prayed.  Ken Estes, Jim Siegfried, John Kirby, Jason Forsythe, Troy Bacon, Travis Sheets, Sam Payne, Annie Bacon, Jack Dodd, Kevin Evans, Les Bergum, and Barb Conner were present.

MINUTES:  The minutes of the March 27, 2019 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from March 27, 2019. Ken Estes seconded the motion.  Motion passed 3-0.

PUBLIC COMMENT:    None

COMMUNITY DEVELOPMENT DIRECTOR:   Annie Bacon reported that she has been working on the Prairie Creek Park and how to accommodate vendors.  She mentioned that there was a Hispanic festival meeting May 1st.  Annie also reported that she is updating the website with the Council and BOW minutes.

POLICE DEPARTMENT:    Troy Bacon, Police Chief, reported that he had an application from The Esophageal Cancer Memory Walk, which will be held at the TPA Park on April 27th.  Jim Siegfried made the motion to approve the Esophageal Cancer Memory Walk and wave the fees.  Ken Estes seconded the motion.  Motion passed 3-0.  Chief Bacon said that he had another application from the Senior Olympics on May 16, 20, 23 and 24th at the TPA Park.  The rain dates would be May 29th and 30th. Ken Estes made the motion to approve the Senior Olympics and wave the fees.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Chief Bacon said they were going to buy 3 new vehicles this year, but are only purchasing 2 because of the rising costs.  They received bids from Gene Lewis Ford, the cost for 2 vehicles would be $65,912.00.  Mike Raisor Ford the cost of 2 vehicles would be $67,414.00. Community Ford of Bloomington the cost would be $65,104.50 for 2 vehicles.   He said he would pay for them out of 249001445.000.  Chief Bacon recommended buying them from Community Ford of Bloomington.  Jim Siegfried made the motion to purchase 2 new vehicles from Community Ford of Bloomington for $65,104.50.  Ken Estes seconded the motion.  The motion passed with 3ayes.  Chief Bacon gave an update on the Code enforcement.  He said they have answered 450 calls, written 208 tickets and gave 286 warnings.  He gave an update on the Dept.  They have had 2946 calls, given 106 citations, 131 warnings and made 143 arrests.  Chief Bacon said he had a permit requests for Bales Strong 5k walk run.  It would start at the Police station and go East on Washington and finish at the Police Station.  The money raised will help officer Bales.  He said they want to make it fun and festive.  The event will take place on July 13th.  Ken Estes made the motion to approve the Bales Strong event.  Jim Siegfried seconded the motion.  Motion passed 3-0.

FIRE DEPARTMENT:    Fire Chief, John Kirby reported that they are having their Open House on April 27th from 3-6:00.  He said he went to all 4 schools and passed out applications for the Dick Sheets and Dave Elliott scholarship.  This year they will be awarding 2 $1,000.00 scholarships.  The hospital is allowing the Fire Dept. to do Search and Rescues.  Chief Kirby said that they were going to be able to use a property on Morrison & Hoke.  Tony Miller and his wife purchased it a year ago.  The Miller’s will have to remove the roof and get inspections and then they will be able to do live burns.

STREET DEPARTMENT:   Jason Forsythe, Street Superintendent, reported that he had a fixed asset and a removal of a fixed asset.  The new fixed asset is Tag #11465, it is an air compressor.  The fixed asset that is being removed is Tag # 04820, which is an air compressor.  Jim Siegfried made the motion to approve the fixed assets removal.  Ken Estes seconded the motion.  Jason said he had a change order for Washington Ave.  He said it would be cheaper for us to tear the house down at 757 Washington Ave. than to have American Structurepoint to do it.  There was discussion on this.  Mayor McBarnes said we would pay it out of Washington Ave.  Jason stated that Reith Riley would begin paving in the next couple of weeks.  Jason said he was meeting with the Utilities on Friday.  Jason stated that he needed to send out request for quotes on paving South Columbia St.  Ken Estes made the motion to send RFP for paving.  Jim Siegfried seconded the motion.  Motion passed 3-0.

BUILDING INSPECTOR,  Sam Payne, Building Inspector, reported that he was meeting with the gas company and they would be moving the gas meter to the west end of Jill Snyder’s building.  He also reported that they have issued 84 building permits this year.  He said that times 3 is the number of inspections.  He said there have been 35 property maintenance, 5 of those have been summons to court and 30 properties have a time line.  Sam stated that they were at R & A Plastics on Tuesday.  Sam said 806 N. Gentry St. is needing a 90 day extension.  Jim Siegfried made the motion to grant the 90 day extension to 806 N. Gentry St.  Ken Estes seconded the motion.  Motion passed 3-0.  257 Aughe St. went through the HPC and the Hearing Authority and they are needing an extension.  Sam said the owner believes he will have it done in 90 days.  Ken Estes made the motion to grant the extension to 257 Aughe St.  Jim Siegfried seconded the motion.  Motion passed 3-0.  253 S. Second St. asked for an extension, but Sam said he denied it.  He said they haven’t fulfilled their time line.  Mayor McBarnes said maybe it needs to go to property maintenance.  He told Sam if you are not for it, then this board will not be for it.

PARK:     Travis Sheets, Park Superintendent, stated that he participated with WILO and he had a lot of positive feedback. He said he needed to ratify the selling of 7 Roosters and 12 doves.  Travis reported that the large shelter banister area, they had received a bid from Tony Castoreno for $5,320.00.  He would like to pay it out of CCD.  Jim Siegfried made the motion to approve the bid from Tony Castoreno for $5,320.00.  Ken Estes seconded the motion.  Motion passed 3-0. Travis said he would like to purchase a Merry-go-round for 10,355.00 out of the Adaptive Playground Equipment fund.  Travis said he has $200.00 more coming in.  He would like the City to contribute $855.00 because he said there is only $9,300.00 in the account.  Travis said there is a Resolution for this.

RESOLUTION 19-07:  A RESOLUTION AUTHORIZING SPECIAL PURCHASE.  Ken Estes made the motion to approve Resolution 19-07.  Jim Siegfried seconded the motion.  Motion passed 3-0.

HUMAN RESOURCES:   Jack Dodd, HR Director, stated that it is Child abuse prevention month.  He reported that the City & Utilities donated $1,425.00 to Quinton’s house.

ATTORNEY:     Les Bergum, City Attorney, stated that we have a judgment on the property at 609 W. Walnut owned by DonMar Properties.   He stated that they owe back taxes of over $9,000.00.  Les said that he would like to release our judgment for the purchaser.  Les said we could do a partial release of judgment.  Jim Siegfried made the motion to release the judgment on 609 W. Walnut.  Ken Estes seconded the motion.  Motion passed 3-0.

UNFINISHED BUSINESS:    Jim Siegfried gave an update on the golf course.  He said only 2 or 3 pieces of the Toro equipment are still left to buy.

NEW BUSINESS:  None

CLAIMS:  Claims were presented.  Ken Estes made a motion to approve the claims as presented.   Jim Siegfried seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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