The Board of Public Works and Safety met in a regular meeting on Wednesday, March 27, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Ken Estes, Jim Siegfried, John Kirby, Jason Forsythe, Joe Palmer, Travis Sheets, Annie Bacon, Jay Moore, Jack Dodd, Kevin Evans, Les Bergum, and Judy Sheets were present. Sam Payne was absent.
MINUTES: The minutes of the March 13, 2019 regular meeting were presented. Jim Siegfried made the motion to approve the minutes from March 13, 2019. Ken Estes seconded the motion. Motion passed 3-0. Jim Siegfried made a motion to approve the minutes from the March 15, 2019 Special Meeting. Ken Estes seconded the motion. Motion passed 3-0. Jim Siegfried made a motion to approve the minutes from the March 20, 2019 Special Meeting. Mayor McBarnes seconded the motion. Motion passed with 2 “ayes” – Jim Siegfried, Mayor McBarnes and one “abstain” – Ken Estes.
PUBLIC COMMENT: None
COMMUNITY DEVELOPMENT DIRECTOR: Annie Bacon reported that she has been working on the website. Annie stated that she has met with the Frankfort Future Leaders Advisory Council and that they are interested in doing inter-active murals and will be presenting the designs in the next few weeks.
POLICE DEPARTMENT: There was no one present at the meeting from the Police Department.
FIRE DEPARTMENT: Fire Chief John Kirby reported that they are putting up a new sign in front of the Fire Department on Walnut Street. Chief Kirby stated that he had a quote from Jim Michael for $4600 to do the work and that he would be paying for it out of Building Repairs 361. Jim Siegfried made a motion to contract with Jim Michael for rehabbing the headquarters sign. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby stated that they will be having an Open House on April 27th from 3:00 PM to 6:00 PM at all three stations.
STREET DEPARTMENT: Jason Forsythe, Street Superintendent, reported that the air compressor at the Street Department had gone out. Jason stated that it was 25 years old and he would like to purchase a new one. Jason stated that the cost would not exceed $2700 and he would pay for it from Equipment or Repair line in MVH. Mayor McBarnes stated that he was ok with it and Jim Siegfried also said yes to the purchase. Jason stated that they had found a head gasket leaking on the road grader. Jason stated that they had rented one from MacCallister and that they will be working on the alleys today. Jason stated that they are doing a trial run on a solar powered street sign that shows the speed of vehicles and they will be putting it at Dorner Park today.
DIRECTOR OF HOUSING INITIATIVES: Kevin Evans presented the Title VI Plan to the Board of Works. Ken Estes made a motion to approve the Title VI Plan. Jim Siegfried seconded the motion. Motion passed 3-0. Kevin reported 18 properties as far as enforcement and 5 properties are going to City Court.
PARK: Travis Sheets, Park Superintendent, stated that the City Council had approved using the operating funds in the Pool Budget for HWC Engineering for the design work. Mayor McBarnes stated that the Board of Works will approve and sign up to $131,000. Jim Siegfried made a motion to approve the HWC Engineering contract for the pool. Ken Estes seconded the motion. Motion passed 3-0. Travis stated that there will be an event at the TPA Park for esophageal cancer and that they will be using the large shelter house and he asked to waive the fees. Ken Estes made a motion to waive the fees for the large shelter house. Jim Siegfried seconded the motion. Motion passed 3-0. Travis stated that they have extra birds that he would like to rehome and he will remove them from inventory. Mayor McBarnes stated that he is ok with that. Travis presented policies for the Neighborhood Center and asked for approval. Ken Estes made a motion to approve the department policy for the Neighborhood Center effective today. Jim Siegfried seconded the motion. Motion passed 3-0. Travis presented information on the volunteer policy and the application. Les Bergum stated that a roster of volunteers is needed. Jim Siegfried made a motion to approve the volunteer policy and application form. Ken Estes seconded the motion. Motion passed 3-0.
HUMAN RESOURCES: Jack Dodd, HR Director, presented a contract with IU Health Solutions for a medical clinic which would open on July 1, 2019 and would be for employees and dependents. Les Bergum stated that the County has a contract that mirrors this. Les stated that the City would pay 50% and the County would pay 50%. Les stated that he had prepared a resolution for this and once it is passed the agreement can be signed. Les stated that it will also have to be passed by the Utility Service Board.
RESOLUTION 19-06: A RESOLUTION APPROVING CITY OF FRANKFORT MASTER SERVICES AGREEMENT FOR DESIGNATED HEALTH CARE SERVICES. Jim Siegfried made a motion to pass Resolution 19-06. Ken Estes seconded the motion. Motion passed 3-0.
Jack stated that the City will be supporting the National Month of Child Abuse and he is asking all the departments to support the fundraiser for Quinton House.
ATTORNEY: Les Bergum, City Attorney, stated that the work on West Washington Street will commence next week. Les stated that there is a claim for Reedy Financial for $4591.99that needs to be approved for the Redevelopment Authority. Les stated that the Redevelopment Authority has approved and that the Board of Works also has to approve it. Ken Estes made a motion to approve the claim for Reedy Financial for $4591.99 for the RDA. Jim Siegfried seconded the motion. Motion passed 3-0. Les stated that the 657 North Jackson property ended up in circuit court and once the Judge signs it can be demolished. Les stated that 710 South Second Street property went through the Hearing Authority and was demolished and it is a bare lot. Les stated that it is not City owned and they have done a title search and they are going to have the owners sign a quit claim deed. Les stated that there is $2900 of mowing liens on the property and we would waive those. Les stated that six tax deeds were acquired and the deeds have been recorded and he will report them to insurance.
BUILDING INSPECTOR: Sam Payne was not present at the meeting.
UNFINISHED BUSINESS: Jim Siegfried gave an update on the golf course. Jim stated that he had talked with insurance. Jim stated that construction should start next week. Jim gave an update on the sewer enhancement at Old Stoney and once it is approved at the meeting the work will start.
NEW BUSINESS: Les Bergum stated that there should be a motion to authorize him to acquire a quit claim deed for 710 South Second Street. Ken Estes made a motion to authorize Les Bergum to acquire a quit claim deed for 710 South Second Street. Jim Siegfried seconded the motion. Motion passed 3-0.
CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0.
ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.