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Board of Public Works Special Meeting Minutes – March 20, 2019

The Board of Public Works and Safety met in a special meeting on Wednesday, March 20, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order at 2:00.  Jim Siegfried, Les Bergum, Judy Sheets, Barb Conner, and Jack Dodd were in attendance.

Mayor McBarnes said this meeting was for a review of the paving bids.  Jim Siegfried made the motion to remove the bids from the table.  Mayor McBarnes seconded the motion.  Motion passed 2-0.  Street Superintendent Jason Forsythe gave his approval to use Reith Riley for the paving project.  Jim Siegfried made the motion to accept the bid from Reith Riley for $696,200.00.  Mayor McBarnes seconded the motion.  The ayes carried the motion 2-0.  Attorney Les Bergum said there needed to be a motion to sign the contract and the starting date would be June 1 and ending on Oct. 31.  Jim Siegfried made the motion for Mayor McBarnes to sign the contract.  Mayor McBarnes seconded the motion.  The ayes carried the motion 2-0.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, stated that there would be $100,000.00 left in the paving budget.  He said he would like to do a change order by maybe doing Columbia St. to White St.  Jason also said that Kevin Myers, County Highway, would be chip sealing Kelley Rd from Maish.  Kevin told Jason that they could do Kelley Rd. from Maish to Alhambra while they were there.  Jason said the cost would be around $10,000.00.  Mayor McBarnes gave his consensus to move forward with the County on that.  Jason also stated that they contract with Zonar systems and every 3 years the contract comes up.  It is a contract for the GPS system.  It Lets Jason know where his guys are at all times.  He would like to continue this contract for another 3 years.  Mayor McBarnes agreed that it is a good thing.  Jim Siegfried made the motion to renew the contract with Zonar for $3,298.68 paying it out of 225001359.000.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

Mayor McBarnes stated that there were Redevelopment Authority claims that needed to be ratified.  The 3 claims are: Claim #20 Fink, Roberts & Petrie, Inc. for $1989.34.  Claim #21 Fink, Roberts & Petrie, Inc. for $6,021.84.  Claim #22 Rundell Ernstber Associates, Inc. for $8,846.29.  Jim Siegfried made the motion to ratify the Redevelopment Authority claims.  Mayor McBarnes seconded the motion.  Motion passed 2-0.  Mayor McBarnes said there was a proposal for Hardesty Landscape.  He would like to pay it out of 101005359.000.  He said the first payment would be due March 31st.   Jim Siegfried made the motion to approve the Hardesty Landscape proposal.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

ATTORNEY:  Les Bergum, Attorney stated that the City needed to do a release of waiver because Ridenour will need to go on to the Roots property.  The Roots will need to grant him permission.  Jim Siegfried made the motion to approve the release of waiver.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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