The Board of Public Works and Safety met in a regular meeting on Wednesday, March 13, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Ken Estes, Jim Siegfried, John Kirby, Troy Bacon, Jason Forsythe, Joe Palmer, Travis Sheets, Annie Bacon, Jay Moore, Jack Dodd, Judy Sheets and Barb Conner were present. Les Bergum and Sam Payne were absent.
MINUTES: The minutes of the February 27, 2019 regular meeting were presented. Jim Siegfried made the motion to approve the minutes from February 27, 2019. Ken Estes seconded the motion. Motion passed 3-0.
PUBLIC COMMENT: None
ATTORNEY: Jay Moore, Attorney, said that request for proposals for the demolition of the burned out buildings were being delivered today. He said we were having the closing on Friday for purchasing the buildings. Jay stated that some of the documents needed to be changed. The basement floors need to be broke up and the walls removed.
RESOLUTION 19-05: A RESOLUTION AUTHORIZING REQUEST FOR QUOTES AND APPROVAL OF DEMOLITION CONTRACT. Ken Estes made the motion to approve Resolution 19-05. Jim Siegfried seconded the motion. Motion passed 3-0. Mayor McBarnes thanked Joe Palmer for everything that he has done for this.
HUMAN RESOURCES; Jack Dodd, Human Resources Director, welcomed Alma to the City. She is an intern in their office. He also stated the Kevin Evans start date will be March 18th. Jim Siegfried made the motion to approve the hiring of Kevin Evans. Ken Estes seconded the motion. Motion passed 3-0.
Mayor McBarnes swore in Kevin Evans. Kevin spoke about looking in to a land bank. He said he will be out there cleaning up neighborhoods.
ATTORNEY: Jay Moore, opened the bids for the Street paving project. We received 3 bids.
The Projects are as follows:
Project 1: St. Mary’s Ave – from E. Wabash St. to Wilshire Dr.
Project 2: Clay Street – from Armstrong St. to Alhambra Ave.
Project 3: South Street – from Eighth Street to South Main Street
Project 4: Boomer Street – from Walnut Avenue to Dead End
Project 5: Kelley Road – from Alhambra Avenue to S. Jackson Street
Project 6: South Street – from S. Jackson Street to Coulter Street
Project 7: Green Street – from N. Jackson Street to Rossville Avenue
Project 8: Eighth Street – from W. South Street to E. Armstrong Street
Project 9: Clay Street – from Kyger Street to Washington Avenue
Project 10: Wilshire Drive – from Hoke Avenue to S. Maish Rd.
Project 11: Kyger Street – from Walsh Avenue to Rossville Avenue
Project 12: W. McClurg Street – from John Street to N. Main Street
Project 13: Prairie Street – from Fairground Street to Freeman Street
Project 14: Parking Lot – City of Frankfort Lot north off Columbia Street
Triangle Asphalt Paving Corp.
Project 1: $30,575.00
Project 2: 72,750.00
Project 3: 67,700.00
Project 4: 7,685.00
Project 5: 40,000.00
Project 6: 95,100.00
Project 7: 67,900.00
Project 8: 11,210.00
Project 9: 82,010.00
Project 10: 99,050.00
Project 11: 71,885.00
Project 12: 28,980.00
Project 13: 29,500.00
Project 14: 16,050.00
Project 1: $35,000.00
Project 2: 71,500.00
Project 3: 65,000.00
Project 4: 6,000.00
Project 5: 39,400.00
Project 6: $ 94,000.00
Project 7: 64,500.00
Project 8: 10,000.00
Project 9: 82,000.00
Project 10: 93,500.00
Project 11: 70,000.00
Project 12: 28,000.00
Project 13: 27,500.00
Project 14: 9,800.00
Project 1: $ 34,145.00
Project 2: 81,590.00
Project 3: 74,300.00
Project 4: 6,980.00
Project 5: 45,000.00
Project 6: 106,770.00
Project 7: 73,835.00
Project 8: 11,475.00
Project 9: 93,745.00
Project 10: 107,890.00
Project 11: 80,160.00
Project 12: 32,265.00
Project 13: 32,450.00
Project 14: 11,480.00
Mayor McBarnes said his recommendation was to table the bids. Ken Estes made the motion to table the bids. Jim Siegfried seconded the motion. Motion passed 3-0. They decided to have a Special meeting on Wednesday March 20, 2019 at 2:00 to open the bids.
POLICE DEPARTMENT: Troy Bacon, Police Chief, stated that he has 2 Special events. He said the Frankfort Jaycees are having their Spaghetti Run on April 13th. Chief Bacon said him and Jason didn’t see any issues with it. Jim Siegfried made the motion to approve the Frankfort Jaycees Spaghetti Run. Ken Estes seconded the motion. Chief Bacon said the other event is the Frankfort High School National Honor Society on May 18th. Jim Siegfried made the motion to approve the Frankfort High School National Honor Society event and to wave the fees. Ken Estes seconded the motion. Motion passed 3-0. He discussed the Code enforcement and changing the Ordinance on the grass. He said he talked to Sam about having the Street Dept do the mowing and not bidding it out. Jason feels like the Street Dept. would be able to handle it. He said it could possibly save the City some money.
FIRE DEPARTMENT: John Kirby, Fire Chief, thanked Annie Bacon for helping with their Press release. He stated that since the Downtown fire and January 22nd they have had 7 fires. Chief Kirby said before that their last fire was November 2018. He said the guys are doing a great job. He commented that they started the smoke detector blitz in 2015. Chief Kirby said that Brian Hall with Vectren donated 2 G2’s. They measure natural gas and oxygen. They would cost around $2,300.00 for both of them.
STREET DEPARTMENT: Jason Forsythe, Street Superintendent, thanked the bidders for coming today and submitting their bids. He said for the clothing allowance they use Cintas, but the guys are wanting to go back to the purchasing program. Steve with Bitco did an inspection. Jason said the guys should be wearing steel toed shoes. Jason said that they can purchase them at Red Wing Shoes. Anything over $160.00 would have to come out of their own pocket. Jim Siegfried made the motion to approve the clothing allowance for $250.00 to allow the Street Dept. to purchase their own clothing. Ken Estess seconded the motion. Motion passed 3-0. Jason said he came to the Street Dept. in the middle of Maish Rd. project. He said it has been nice to be here from the beginning of the Washington Ave. Phase 1 and 2 project. They have done 18 appraisals for Phase 2 and the process is going smooth.
BUILDING INSPECTOR: Joe Palmer, spoke on Sam Payne’s behalf. He said 751 Washington Ave. is needing an extension on their building permit. Jim Siegfried made the motion to extend the building permit for 751 Washington Ave. for 60 days. Ken Estes seconded the motion. Motion passed 3-0. He also said they need to get the requests for proposals for the 50/50 sidewalk bids. Ken Estes made the motion to send the request for proposals for the 50/50 sidewalk bids. Joe also said there was no change with the R & A Plastics. Mayor McBarnes thanked Joe for being there.
PARK: Travis Sheets, Park Superintendent, stated they have some capital needs. He said he will prioritize them. They are needing new restrooms at 3rd Street Park. He said he will bid it out by sections. Travis said he has 2 pressing issues at the Main Shelter at TPA Park. The steps and the pillar banisters are needing repaired. They will remove the pillars. He said they received one bid back for $34,800.00 from Jim Michael Construction. Jim Siegfried made the motion to approve the bid for $34,800.00. Ken Estes seconded the motion. He said it will be paid out of Cum Cap Parks Improvement. The second thing they are needing at the park is a 275’ x 6’ wide sidewalk through the aviary. He received a bid from Jim Michael Construction for $16,500.00. Ken Estes made the motion to approve the bid from Jim Michael Construction for $16,500.00. Jim Siegfried seconded the motion. Motion passed 3-0. This would be paid out of CCD – Park Improvements.
UNFINISHED BUSINESS: Nothing Reported.
NEW BUSINESS: Bid demolition of the barn at the Golf Course. They received a bid from Ridenour for $6,500.00. Jim Siegfried made the motion to approve the bid from Ridenour for the demolition of the barn at the Golf Course. Ken Estes seconded the motion. Motion passed 3-0.
CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0.
ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.