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Tuesday, May 21, 2019

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Board of Public Works Meeting Minutes – February 27, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, February 27, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Ken Estes called the meeting to order and led the assembly in the Pledge of Allegiance.  Mayor McBarnes, Ken Estes, Jim Siegfried, John Kirby, Troy Bacon, Jason Forsythe, Sam Payne, Travis Sheets, Annie Bacon, Les Bergum, Jack Dodd, and Judy Sheets were present.

MINUTES:  The minutes of the February 13, 2019 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes from February 13, 2019. Mayor McBarnes seconded the motion. Motion passed 3-0.

PUBLIC COMMENT:    Matthew Haynes who is working to get his Eagle Scout was present at the meeting to observe.

Kevin Evans, Center Township Trustee, stated that since the inter-local housing agreement between the City and Center Township the living condition have improved and the partnership has been great.  Kevin presented the Interlocal Agreement between the City and Center Township regarding housing inspections.  Kevin also presented the agreement between the City Parks and Recreation Department and Center Township for the decorative lighting to be located in downtown Frankfort.  Jim Siegfried made a motion to approve the Interlocal Agreement between the City and Center Township regarding housing.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

Jim Siegfried made a motion to approve the Interlocal Agreement between the City Parks and Recreation Department and Center Township for the decorative lighting downtown.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

BUILDING INSPECTOR:   Sam Payne, Building Inspector, introduced Ashlee Bassett the new part-time clerical secretary in the Building Inspector’s office.  Sam stated that the 2019 annexation boundary for the census bureau is complete.  Sam stated that R&A Plastics want to meet on what is going on out there and that it needs to be completed by the end of March.  Discussion followed.  Mayor McBarnes made a motion that cleanup by R&A Plastics needs to be completed by March 31st and if not to impose fines.  Jim Siegfried seconded the motion.  Motion passed 3-0.

Sam Payne stated that he had talked with Gary Simpson of IDEM about the barrels at the Marathon station on North Main Street and he stated that they will be gone by Friday.

POLICE DEPARTMENT:    Troy Bacon, Police Chief, talked about the 3 hour parking signs and where they are placed currently and proposed.  Mayor McBarnes stated that if we put up signs he would like for them to be more fitting for the downtown historic district.

Chief Bacon stated that the Code Enforcement officers will be getting new uniforms and they have been issued radios and will be getting amber lights in the vehicles soon.  Chief Bacon gave the following statistics for Code Enforcement:  302 calls, 170 tickets, and 150 warnings.  There was discussion on warnings and tickets.

FIRE DEPARTMENT:  John Kirby, Fire Chief, stated that he is waiting on a quote from Moveover Outfitters for the light package on the new vehicle.  Chief Kirby stated that the locker room is done and they are working on the other rooms.   Chief Kirby stated that he would like to have an open house in May.

PARK:   Travis Sheets, Park Superintendent, gave an update on the parks and stated that they are chopping leaves with the mowers and repairing broken water lines.  Travis stated that he and Joe Palmer had met with the engineers at Prairie Creek Park.

HUMAN RESOURCES; Jack Dodd, Human Resources Director, encouraged City employees to go to Anthem.com and set up an account.  Mayor McBarnes stated that the updated Housing Initiatives/Property Maintenance job description will be presented at the March 13th Board of Works meeting and the person who is hired will start on March 18th.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, presented the Street Sweeping Contract with INDOT for $4,068 per year effective July 1, 2019 through June 2023.  Mayor McBarnes made a motion to approve the Street Sweeping Contract with INDOT.  Jim Siegfried seconded the motion.  Motion passed 3-0.   Jason asked for approval to hire Chase Ashley part-time at the Street Department.  Jason stated that he had passed his drug test and background check.  Jim Siegfried made a motion to approve the hiring of Chase Ashley as part-time at the Street Department.  Mayor McBarnes seconded the motion.  Motion passed 3-0.

Jason stated that he has been working with Norfolk & Southern regarding the railroad tracks on Washington Avenue.  Jason stated that Waterworks is ready but they still have not heard from Norfolk & Southern.

ATTORNEY:   Les Bergum, Attorney, stated that he had been working with Police Chief Bacon on grass liens.  Les stated that they are working on the property at 657 North Jackson Street and 252 North Jackson Street has been demolished.

COMMUNITY DEVELOPMENT DIRECTOR:   Annie Bacon, Community Development Director, stated that she had met with the Frankfort Future Leaders.  Annie stated that she had been working on updates to the website and also the links to Facebook, Twitter, and Instagram.

UNFINISHED BUSINESS:  Nothing Reported.

NEW BUSINESS:   The Conflict of Interest Disclosure form for Ken Estes was presented.  Mayor McBarnes made a motion to approve the Conflict of Interest Disclosure form for Ken Estes.  Jim Siegfried seconded the motion.   Motion passed 2-1 with 2 “ayes” Mayor McBarnes and Jim Siegfried and 1 “abstain” – Ken Estes.

CLAIMS:  Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.   Mayor McBarnes seconded the motion.  Motion passed 3-0.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.

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