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Board of Public Works Meeting Minutes – January 23, 2019

The Board of Public Works and Safety met in a regular meeting on Wednesday, January 23, 2019 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Mayor McBarnes ,Ken Estes, John Kirby, Jason Forsythe, Sam Payne,  Joe Ruch, Captain Jim Skinner, Les Bergum, Jack Dodd, Judy Sheets were present.  Jim Siegfried was absent.

MINUTES:  The minutes of the January 9, 2019 regular meeting were presented.  Ken Estes made the motion to approve the minutes from January 9, 2019.  Mayor McBarnes seconded the motion. Motion passed 2-0.

ATTORNEY:  Les Bergum, Attorney, presented Resolution 19-01 with Exhibit A – Special Event Permit Rules and Regulations and Exhibit B – Special Event – Public Property User Application and Agreement.  Les explained the Resolution and Exhibits and stated that City sponsored events are exempt.

RESOLUTION 19-01:   A RESOLUTION APROVING SPECIAL EVENT RULES AND REGULATIONS AND SPECIAL EVENT – PUBLIC PROPERTY USER APPLICATION AND AGREEMENT FORM.  Ken Estes made a motion to approve Resolution 19-01 along with the Rules and Regulations and the application and agreement.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

Les Bergum presented Resolution 19-02 and explained that this would allow for unclaimed bicycles to be donated to not-for-profit organizations after they have been in the possession of the Police Department for at least 180 days.

RESOLUTION 19-02:   A RESOLUTION AUTHORIZING DISPOSITION OF ABANDONED BICYCLES TO CARITABLE ORGANIZATIONS.  Ken Estes made a motion to approve Resolution 19-02 authorizing disposition of abandoned bicycles to charitable organizations.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

Les Bergum presented the demolition contract with Ridenour Excavating for 355 North Jackson Street for $6500.  Ken Estes made a motion to accept the demolition contract with Ridenour Excavating for 255 North Jackson Street for $6500.   Mayor Chris McBarnes seconded the motion.  Motion passed 2-0.  Mayor McBarnes stated that this will be paid out of Unsafe Buildings in the 2019 budget.

PUBLIC COMMENTS:   Joel Tatum, President of the Jaycees, stated that the Fire and Ice event will be held on February 9th and he ask to have Main Street closed from Washington Street to Clinton Street and Washington Street and Clinton Street from Main Street to the alley.  Mayor McBarnes stated that he supports waiving the fees since this is the 4th year of the event.  Mayor McBarnes asked Joel to fill out the application and turn it in to the Building Inspector’s office.

FIRE DEPARTMENT:  John Kirby, Fire Chief, stated that there were a lot of different entities that help with the fire downtown.  Chief Kirby stated thanked the Mayor, Frankfort Fire Department, Frankfort Police Department, Street Department, Clinton County EMS, Electric Department, Water Works Department, Clinton County Sheriff’s Office, Lebanon Fire Department, Rossville Fire Department, Michigantown Fire Department, Red Cross, Salvation Army, Dominoes, Papa John, McDonalds, ConAgra, Division of Family & Children’s Services, 5Star Carpet Cleaning, and the Building Inspector.  Mayor McBarnes commended Chief Kirby on his leadership and stated that he was proud of him.

Chief Kirby stated that the new radios were in and he presented a list of the new radios, the radios traded in, and the four radios transferred to the police department.

Chief Kirby stated that he would like to take Trent Booth off of Probationary status and move him to First Class Firefighter.  Ken Estes made a motion to take Trent Booth off of probationary status and move him to First Class Firefighter.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

BUILDING INSPECTOR:  Sam Payne, Building Inspector, stated that he had talked with the owner of the karate business and he was going to have an engineer inspect it and get the report back to him.  There was discussion on the fire and clean up.

Sam reported that the City and County together had issued 862 Building Permits.  Sam stated that there were four new homes built in Frankfort.

Sam presented the following Code Enforcement report for 2018:  1023 Complaints logged, 131 CO Summons issued, 32 PM Summons issued, 5 properties cleaned up by the City, 4 liens placed from those clean ups, 1 bill paid prior to lien placed, 96 certified letters sent for grass 1st violation, 32 postings for grass due to 2nd violation, 112 liens placed, 5 bills paid prior to lien placed, and 62 releases.

Sam stated that he had check on R&A Plastics and that it is 90% complete.

POLICE DEPARTMENT:    Captain Jim Skinner asked that the hiring of new officer, Dallas Snell, be ratified.  Captain Skinner stated that he had taken his oath of office yesterday.  Ken Estes made a motion to ratify the employment of Dallas Snell.  Mayor McBarnes seconded the motion.  Motion passed 2-0.  Captain Skinner gave the following code enforcement update:   71 incidents, 19 warnings, and 39 citations.  Captain Skinner stated that Strides for Stacy had been tentatively set for May 18th.

PARK:   Joe Ruch reported that the Christmas lights are coming down at the park and when the weather is bad they are repairing the wiring on the lights and displays.  Joe reported the following:  eight security cameras have been installed, the large restroom is on a timer as far as locking, and they have new exotic animals.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, gave a report on the winter storm this past weekend.  Jason stated that the new truck is in and that he would like to purchase a SnoWay plow and a salt spreader for it.  Jason stated that he had a quote from Phoenix for the VPlow at $5599 and the salt spreader at $2699 and he would purchase it out of MVH 421.  Ken Estes made a motion to approve the VPlow purchase for $5599 and the salt spreader purchase for $2699.  Mayor McBarnes seconded the motion.  Motion passed 2-0.  Jason stated that the Zonar contract for GPS is up for renewal and will not exceed $3300.  Jason stated he would purchase it from MVH 232.  Ken Estes made a motion to renew the contract with Zonar for 3years.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

HUMAN RESOURCES; Jack Dodd, Human Resources Director, reported that the Clerk-Treasurer’s Human Resources Department had submitted the W2s and kudos to them for getting that done.  Jack also stated kudos to the Public Safety workers during the fire downtown.

UNFINISHED BUSINESS:   A Conflict of Interest Disclosure form was submitted for approval for the following employees:  Daniel Davis, Sarah King, and Judith Sheets.  Ken Estes made a motion to accept the Conflict of Interest Disclosure forms as presented.  Mayor McBarnes seconded the motion.  Motion passed 2-0.

The corrected and updated Encumbrances for 2018 to 2019 was presented which added PO #1909 Affordable Housing Corp.  Ken Estes made a motion to approve the corrected and updated Encumbrances for 2018 to 2019.   Mayor McBarnes seconded the motion.  Motion passed 2-0.

NEW BUSINESS:  Nothing reported.

CLAIMS:  Claims were presented.  Ken Estes made a motion to approve the claims as presented.   Mayor McBarnes seconded the motion.  Motion passed 2-0.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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