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Common Council Meeting Minutes – Monday, September 9, 2013

Regular Meeting, Common Council Council Chambers, 301 East Clinton Street, Frankfort, IN 46041, Monday, September 9, 2013, 7:00 p.m.

The Common Council met in a regular meeting on September 9, 2013 in the Council Chambers, 301 East Clinton Street, Frankfort, Indiana at 7:00 PM and the following action was taken: Mayor Chris McBarnes called the meeting to order, and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Upon roll call the following members were present: Jim Moyer, Sam Paul, Jake Myers, Eric Woods, Josh Uitts, and Joe Palmer. Also present Rick Gunyon, Les Bergum, City Attorney and Judy Sheets, Clerk-Treasurer.

MINUTES

The minutes for the August 26, 2013 regular meeting were presented. Jim Moyer made a motion to approve the minutes from the August 26, 2013 regular meeting. Josh Uitts seconded the motion. Upon roll call vote five “ayes” – Sam Paul, Eric Woods, Josh Uitts, Jake Myers, Jim Moyer and one “abstain” – Joe Palmer were recorded. Motion passed.

Mayor McBarnes recessed the meeting at 7:05 PM for a public hearing.

Mayor McBarnes opened the public hearing at 7:05 PM regarding CVS request to vacate an alley. Les Bergum stated that the public hearing precedes Ordinance 13-09, an ordinance vacating a public alley in the south east quadrant of State Road 28 and State Road 39. Les stated that the Council would not want to pass the ordinance on all three readings because the final closing on the properties will not be until Friday. Rob Antrim presented information and pictures of the CVS building that will be constructed on the corner of State Road 28 and State Road 39. Rob stated that they have worked with all the utilities and that they plan to close on the properties on September 13th. Rob stated that they plan to begin construction 60 days after closing and be completed by next June. Josh Uitts asked if they planned to work through the winter. Rob stated yes that is the plan. Shan Sheridan talked about the move of the Chamber of Commerce to Old Stoney by October 1st and then Gene Robbins can move. Rob stated that they had received a letter from the Chamber of Commerce, Good Oil, and Travis Sheets in support of vacating the alley. Les Bergum stated that the mailing list and petition had been given to the Clerk-Treasurer along with proof of the legal publication. Joe Palmer asked about them going from two drive-thrus to one drive-thru. Rob stated that CVS is going to that nationwide. Jim Moyer asked if they were planning to close both CVS East and West. Rob stated yes that is what is planned. Discussion followed. Mayor McBarnes closed the public hearing at 7:17 PM.

Mayor McBarnes opened the council meeting at 7:17 PM.

ORDINANCE 13-09: AN ORDINANCE VACATING A PUBLIC ALLEY.

Eric Woods made a motion to read Ordinance 13-09 by title only. Jim Moyer seconded the motion. Upon roll call vote six “ayes” were recorded. Motion passed. Ordinance 13-09 was read by title only. Jim Moyer made a motion to pass Ordinance 13-09 on the first reading. The motion was seconded. . Upon roll call vote six “ayes” were recorded. Ordinance 13-09 passed on the first reading.

ORDINANCE 13-10: AN ORDINANCE AMENDING THE ZONING ORDINANCE MAP OF THE CITY OF FRANKFORT.

Steve Schrekenghast presented information on the senior living project. Steve stated that this is substantially the same as the project they used for the Stellar. Steve stated that they will know by the end of February of they are selected. Steve stated that there will be income restrictions. Steve stated that this will take up three-fourths of the block, and that the southwest corner will be left out. Steve stated that they had met with the church and they are very supportive. Eric Woods asked if the City will handle all of the infrastructure modifications. Steve stated that as part of the application the City has to have involvement, and that it would be approximately $50,000. Steve stated that they will begin construction in late summer of 2014 and have it open in 2015. Mayor McBarnes stated that staffing would not be the responsibility of the City. Discussion followed. Joe Palmer made a motion to read Ordinance 13-10 by title only. Jake Myers seconded the motion. Upon roll call vote six “ayes” were recorded. Motion passed. Ordinance 13-10 was read by title only. Joe Palmer made a motion to pass Ordinance 13-10 on the First Reading. Jake Myers seconded the motion. Upon roll call vote six “ayes” were recorded. Motion passed. Rick Gunyon stated that he would like for the Board of Works or Utility Service Board to make an initial evaluation of the water and sewer capacity to that site.

ORDINANCE 13-11: AN ORDINANCE AMENDING DOWNTOWN PARKING ORDINANCE.

Les Bergum explained the ordinance. Les stated that the City no longer has the lot by Ponton Law Office and needs to add the parking lots behind the Utility Billing Office and north of the railroad tracks on Main Street. Les stated that the Board of Works passed a resolution bringing the monthly fee up to $15 from $10. Jim Moyer asked if the Board of Works has the final say on this. Jim stated that he feels that the Utility Service Board should have the first chance at the parking spaces behind the billing office. Mayor McBarnes stated that they will work with the Utility Service Board on this. Mayor McBarnes asked if this was a request of Tom Ransom and the parking committee. Les stated that they requested the changes to remove the lot by Ponton Law Office and to add the other two lots. Josh Uitts stated that he would like to wait until after the work session where this will be discussed. Jim Moyer made a motion to table Ordinance 13-11. Joe Palmer seconded the motion. The motion passed unanimously.

OLD BUSINESS

Eric Woods asked if there was any update on the annexation planning. Mayor McBarnes stated yes that he had been checking with firms on this. Mayor McBarnes stated that Barnes & Thornburg is to give a presentation, and that it would just include right-of-way annexation. Eric asked if the annexation committee would be engaged in this. Rick Gunyon stated that the Council has an annexation committee and he felt it imperative that the annexation committee be involved. Mayor McBarnes stated that it has to be included in order to be passed. Discussion followed.

NEW BUSINESS

Jim Moyer stated that due to the resignation of Councilor Gunyon that a council representative would need to be appointed to the Redevelopment Commission. Jim Moyer made a motion to put Eric Woods on the Redevelopment Commission to replace Rick Gunyon. Joe Palmer seconded the motion. The motion passed unanimously.

Joe Palmer made a motion to have Jim Moyer replace Rick Gunyon on the Wildcat Creek Solid Waste District. The motion was seconded. The motion passed unanimously.

Mayor McBarnes stated that due to the delay in amending the Economic Development Plan it is going to cost the City an additional $20,000. Josh Uitts asked how you charge more than what was contracted. Mayor McBarnes stated that because of the delay of the approval of the plan and the amendments it took more time. Josh Uitts stated that he would like to see a list of the expenditures. Rick Gunyon stated that if we contracted upon submission of the plan then the errors should have been fixed. Rick stated that they only fixed two paragraphs. Mayor McBarnes stated that when you wanted to amend it will cost. Eric Woods stated that he was very dissatisfied with the $20,000 additional cost. Mayor McBarnes asked Eric what he expected of the Council Representative on the Redevelopment Commission and the information being brought back to the Council. Rick Gunyon stated that no monthly meetings were held some months when the documents were to be presented. Mayor McBarnes stated that the Redevelopment Commission will be voting on the Economic Development Plan and then the council will vote on the amended plan.

ADJOURNMENT

There being no further business to come before the Council Jim Moyer made a motion to adjourn the meeting. Joe Palmer seconded the motion. Meeting adjourned.

 

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