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Common Council Meeting Minutes – Monday, August 26, 2013

Regular Meeting, Common Council, Council Chambers, 301 East Clinton Street, Frankfort, IN 46041, Monday, August 26, 2013, 7:00 p.m.

The Common Council met in a regular meeting on August 26, 2013 in the Council Chambers, 301 East Clinton Street, Frankfort, Indiana at 7:00 PM and the following action was taken: Mayor Chris McBarnes called the meeting to order, and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Upon roll call the following members were present: Jim Moyer, Sam Paul, Rick Gunyon, Jake Myers, Eric Woods, and Josh Uitts. Absent: Joe Palmer. Also present Les Bergum, City Attorney and Judy Sheets, Clerk-Treasurer.


The minutes for the August 12, 2013 regular meeting were presented. Jake Myers made a motion to approve the minutes from the August 12, 2013 regular meeting. Rick Gunyon seconded the motion. Upon roll call vote six “ayes” were recorded. Motion passed.

Mayor McBarnes stated that he was going to have his Department Heads present their 5 year Capital Improvement Plan.


Sam Payne stated that they would like to possibly purchase a new vehicle along with new computers and cameras. Sam stated that the City needs an ADA assessment and also to update the Historical Guidelines. Sam stated that they have had a total of five new sidewalks installed in the City’s 50/50 Sidewalk Program. Sam stated that they started out with $50,000 and that they have a balance to date of $45,681.76. Sam stated that they started the year in the EDIT Unsafe Building/ Blighted Property line with $100,000 and that they have a balance of $86,260.85. They have spent $4,839 on Bio-Recovery expenses and $8,900 for Ridenour and Sons Excavating. Mayor McBarnes stated that they will be spending $15,900 for 657-659 North Main Street. Sam stated that they have had some property owner taking care of their own properties. Les Bergum stated that they have to file a civil suit for the properties and they have to publish if there is no address for the owners. Les stated that they have two properties in the process now at 300 West Morrison Street and 452 West Walnut Street. Sam stated that they have a balance of $1960.46 in the Unsafe Building Fund.


Fire Chief John Kirby reported that they had replaced the sidewalk at headquarters and remodeled the TV room. Chief Kirby stated that they had remodeled, cleaned and painted stations 2 and 3. Chief Kirby stated that his long term capital projects and equipment purchases are as follows: Rescue/Pumper ($80,000 Public Safety LOIT and $40,000 Fire CUM Fund), Headquarters parking lot – $855, Headquarters kitchen remodel, Station 3 add on four man station with ambulance, additional firefighters, personal protective equipment gear – $68,000, and department vehicles.


Ron Gant, Parks Superintendent, stated that his long-term capital projects and equipment purchases are as follows: Dorners Park basketball court – $21,251, six lawn mowers – $60,000, ¾ ton 4 door used truck – $20,000 – $25,000, one ton dump truck used – $25,000- $30,000, fountain repair – $6,700, replacement of TPA/Gem City Park monument – $21,000, replace lower wall behind found – $37,500, replace columns by fountain $6,400, complete re-seal, cleaning, prepping and painting of TPA pool bottom $45,725, re-roof and structure repair and siding of TPA pool pump houses – $10,000, recovering and general repair of greenhouse – $3,000.


Police Chief Troy Bacon stated that his long-term capital improvements made since February 1, 2013 are as follows: Tasers – $3,834.37, Police Cars – $65,310 Public Safety LOIT), Motorola radios $8,641.89, Conference Room tables – $1,478.76, Waymire new car equipment $4,425.51(Public Safety LOIT), Dell patrol laptops 0 $3,576.36, patrol rifles 0 $2,478, officer vests – $2,175, Waymire new car equipment – $4,900.53 (Public Safety LOIT), Waymire new care equipment $4,425..51 (Public Safety LOIT), Dell detective laptops – $7,017.66. Chief Bacon stated that his long-term capital projects and equipment purchases are as follows: Police vehicles (Public Safety LOIT), New ballistic vests for officers (Public Safety LOIT) expire 2016, New light fixtures in the police station, repair roof, paint police station window trim and railings, evidence room expansion, In-car cameras (Public Safety LOIT), In-car computers, police portable radios, patrol rifles, pave/paint back parking lot, upgrade police station cable wire for computers, new sign for police station, boiler, carpet the officers’ room, explore the purchase of a new police station.


George Belmore, Street Superintendent, stated that the following was the capital improvements made since February 1, 2013: road/alley grader – $35,000 paid from CUM Capital Development. George stated that his long-term capital projects and equipment purchases are as follows: Street paving including Burlington Avenue, Catterlin Street, Circle Park Drive and East Clinton Street ( from Jackson Street to the bridge) – $104,000 ($40,000 from Local Road & Street and $64,000 from Riverboat Gambling), new trash/recycle truck, two new Ford F450 pickup trucks, new pay-loader, used bulldozer, hire an engineering firm to assess the condition of all City streets on a numerical basis while also offering alternative repaving options beginning in the summer of 2014, and recycle containers for the residences. George talked about the landfill and the condition of it. Mayor McBarnes stated that the Board of Works had taken the Schneider proposal under advisement.

Mayor McBarnes stated that his Capital Improvement Plans include improvements in the downtown and senior citizens housing. Mayor McBarnes stated that this might take longer without the Stellar funding.


Mayor McBarnes stated that the Leadership Summit will be held on Wednesday, August 28th at 5:30 PM at Arborwood. Kim Stevens, Main Street, reported that the downtown sound system should be installed by the end of September on the courthouse lawn. Kim stated that the Community Foundation donated $10,000, and the City will provide $3500 towards the sound system.


The 2014 budget form 1s were distributed. Mayor McBarnes gave on update on CVS, and stated that INDOT had done a traffic study of the area of State Road 28 and State Road 39 and would be bringing the results the second week of September.

Les Bergum provided an update on proposed revisions to the city Property Maintenance Ordinance. Les is currently reviewing the proposed content. When this has been completed he will send this to the State for their review, as is required prior to first reading of the ordinance by the council. Once their comments are received, preparation work will continue to ready this ordinance for first reading, subject to necessary edits required by the state. Councilor Gunyon updated councilors on two recent changes within this ordinance so everyone is fully aware. At the recommendation of Mr. Payne the language pertaining to swimming pools (fencing, gates) was removed; this topic will be addressed by a separate ordinance. Also, new language was added intended to control parking of commercial or industrial equipment in plain (public) view within a residential district. Forklifts, air compressors, boom lifts and similar equipment would not be permitted to be parked in plain view. Councilors Woods and Gunyon updated the council on the status of the historic preservation ordinance requested by the city administration. The councilmatic committee (Woods, Palmer, and Gunyon) had reported to the council in a prior meeting that after reviewing this item and discussions with Mr. Payne they did not recommend this ordinance in its original form due to a number of important considerations. Councilor woods also noted Mr. Bergum had indicated he also had some reservations. It was mentioned an alternative approach had been given some consideration, but that no clear direction had been established by the council as to a possible historic preservation ordinance at this time.

Rick Gunyon asked about getting with Tom Ransom concerning the downtown parking ordinance. Tom Ransom stated that the $30 a month parking space had been revised to just keep it in front of the Christian Church.

Rick Gunyon stated that he had been remodeling a house on South Williams Road and he will be moving into the house and that reluctantly at the end of the meeting he would be presenting a letter to Jim Moyer. Rick stated that it had been a privilege and honor to work with the Council, Mayor, Les Bergum, Judy Sheets, Board of Works, and Department Heads, and that he appreciated the opportunity to serve on the Council. Jim Moyer stated that a caucus will be held to fill the District 5 council position. Mayor McBarnes stated that Rick has done a fine job for the City of Frankfort.


There being no further business to come before the Council Jim Moyer made a motion to adjourn the meeting. Josh Uitts seconded the motion. Meeting adjourned.