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Board of Public Works Minutes – November 13, 2012

The Board of Public Works and Safety met in a regular meeting on Tuesday, November 13, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Ken Estes, Sam Payne, George Belmore, John Kirby, Troy Bacon, Les Bergum and Judy Suter were present. Tom Ransom was present by a phone conference call.

Mayor Chris McBarnes presented the following Mayoral statement on Indianapolis southeast side tragedy:

Our hearts go out to our fellow Hoosiers on the southeast side of Indianapolis suffering from the devastating aftermath of the explosion in their Richmond Hill subdivision Saturday night. I ask all of you to keep the victims of the terrible tragedy in your thoughts and prayers, along with the public safety and utility officials working hard to find the cause of the blast. God bless them and those nearby who have rushed to the aid of their friends and neighbors to provide support, comfort and supplies. Thank you.

MINUTES:

The minutes of the October 22, 2012 regular meeting were presented. Ken Estes made a motion to approve the minutes of the October 22, 2012 regular meeting. Mayor McBarnes seconded the motion. Motion passed.

POLICE DEPARTMENT:

Police Chief Troy Bacon presented a letter of support for the reconfiguration of the parking lanes on West Clinton Street between Main Street and Columbia Street. Chief Bacon presented the following statistics for the month of October: 134 Traffic Stops, 39 Violations, 1098 Calls, 27Arrest. Chief Bacon stated that he was proud of Detective Eric Booth for his work with Lafayette Police Department in solving the recent robbery. Chief Bacon stated that they will start the hiring process on Saturday. Chief Bacon stated that a Secondary Authentication for the FBI is needed, and that Deputy Chief Talbot had been working with Mike Pitman at the Sheriff’s Department to get the product. A quote had been received from Gold Key for $3089.16. Chief Bacon stated that he will get with Les on the Resolution. Chief Bacon stated that they are waiting on quotes to get painting done in the detective offices. Chief Bacon stated that they are trying to come up with a radio replacement program and would like to purchase 5 radios to replace those not working, and would be paid from Public Safety LOIT Tech & Audio. The price based off the QPA bid from Ra-Comm is $14,409.50. Ken Estes made a motion to approve the purchase of the 5 radios for $14409.50 to be paid from Public Safety LOIT. Mayor McBarnes seconded the motion. Motion passed. Mayor McBarnes recognized Chief Bacon for his work with Michigan City Police Department.

NEW BUSINESS:

Dan Sheets, Clinton County Surveyor, presented a Public Drain Improvement Agreement in reference to connecting the detention ponds with the South Maish Road project. The agreement had been signed by William Beard, President of the Clinton County Drainage Board and needed to be approved by the Board of Works and signed by the Mayor. Dan Sheets stated that the cost to the City should not exceed $2000. Mayor McBarnes made a motion to approve the agreement between the Clinton County Drainage Board and the City of Frankfort. Ken Estes seconded the motion. Motion passed. Mayor McBarnes signed the agreement.

FIRE DEPARTMENT:

Fire Chief John Kirby reported on the LEPC mock tornado drill and. Approximately 102 people participated in the drill. Chief Kirby reported that amount given to the Clinton County Cancer Society from the proceeds of the Battle of the Badges basketball game was $3550, and that 18 local businesses supported this. Chief Kirby stated that he would like to send three firefighters at $30 each to Fishers on December 5th for wellness and fitness training. Mayor Mc Barnes made a motion to approve sending 3 firefighters to Public Safety School for a wellness program at $30 each. Ken Estes seconded the motion. Motion passed.

Chief Kirby stated that with the retention ponds he feels there is a need to purchase ice rescue sleds and he is waiting for a quote. Chief Kirby stated that he would like to purchase sled, suits, and jaws and he will present the estimates at the next Board of Works. Mayor McBarnes stated that he is totally supportive of this.

PARKS DEPARTMENT:

Parks/Street Superintendent George Belmore that the Parks Department is finishing up the Christmas lights.

STREET DEPARTMENT:

Parks/Street Superintendent George Belmore stated that he would like to hire Ernest Salmons, who is currently working at the Street Department through Experience Works, as a part-time employee to work 28 hours a week at $10 an hour. If that is approved he would like to hire Ricky Akers through Experience Works. Ken Estes made a motion to move Ernest Salmons to a part-time employee and to hire Ricky Akers through Experience Works. Mayor McBarnes seconded the motion. Motion passed.

Mayor McBarnes stated that they were going to put up a canopy of lights downtown but some of the building couldn’t hold them, so they will be attaching them to light poles.

BUILDING INSPECTOR:

Building Inspector Sam Payne reported the following: Downtown Parking 3 hrs – 174 ticket written and 133 tickets paid, 2 hour Downtown Parking – 51 tickets written, 11 paid and 4 dismissed, Main Street sidewalk project has started, 850 Property Maintenance Complaints received to date, 3 Stop Work orders issued, 4 orders to abate property maintenance violations sent out last week. Mayor Chris McBarnes made a motion to accept the proposal from Structurepoint for the assessment of the North Jackson Street Parking Garage, and to execute the contract. Ken Estes seconded the motion. Motion passed.

ATTORNEY:

Les Bergum stated that the TPA Park steps are going well and both sets of steps are being reconstructed. Les stated that there are changes made for tire disposal and that the City and County residents will pay $2.00. Ken Estes made a motion to ratify the Executive decision to charge $2.00 per tire for disposal by City and County residents. Mayor McBarnes seconded the motion. Motion passed.

Mayor McBarnes recessed the meeting for a Public Hearing on the property at 606 East Clinton Street.

Mayor McBarnes opened the Public Hearing on the property at 606 East Clinton Street. Les Bergum stated that they had received two bids but they were not for the appraised amount. Les stated that we had to advertise and have a public hearing in order to sell below the appraisal or to hire a realtor for selling property. Mayor McBarnes stated that final bids on the property were $2875 and $1000. The appraisal of the property came back at $6500.

NEW BUSINESS:

Conflict of Interest Disclosure statement for Kent Brewer and Tina Stock were presented. Ken Estes made a motion to approve the Conflict of Interest Disclosure Statements for Kent Brewer and Tina Stock. Mayor McBarnes seconded the motion. Motion passed. Mayor McBarnes stated that the next Leadership Summit will be held on November 29, 2012 at 5:00 PM at the Community Schools of Frankfort Administrative Building. Mayor McBarnes stated that the City will be hosting friends from our Sister City in China on November 30 and December 1.

Mayor McBarnes stated that the resurfacing of the Old Stoney parking lot will not be done until next year.

Proposals for painting the interior of Old Stoney were presented. They were as follows: Harold Marcum, Town & Country Painting, – $2500 and Painting by PIP, Kevin Pippenger – $2975.

Mayor McBarnes stated that there was not enough clarity in their proposals and he would like to go back to the vendors to see what repairs would also be made.

UNFINISHED BUSINESS:

Nothing reported.

CLAIMS:

Claims were presented. Ken Estes made a motion to approve the claims as presented. Mayor McBarnes seconded the motion. Motion passed. The claim docket was signed.

ADJOURNMENT:

There being no further business to come before the Board, Ken Estes made a motion to adjourn the meeting. Mayor McBarnes seconded the motion. Meeting adjourned.

 

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