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Board of Public Works Minutes – October 22, 2012

The Board of Public Works and Safety met in a regular meeting on Monday, October 22, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Ken Estes, Sam Payne, George Belmore, John Kirby, Glenn Talbot, Les Bergum and Judy Suter were present. Tom Ransom was present by a phone conference call.

MINUTES

The minutes of the October 9, 2012 regular meeting were presented. Ken Estes made a motion to approve the minutes of the October 9, 2012 regular meeting. Tom Ransom seconded the motion. There were three “ayes” – Ken Estes, Tom Ransom, Mayor Chris McBarnes recorded. Motion passed.

POLICE DEPARTMENT

Deputy Chief Glenn Talbot stated that training took place at the police department and was attended by representatives of 19 different departments. Deputy Chief Talbot stated that they are trying to bring back the training again next April. Deputy Chief Talbot requested approval to purchase five laptop computers and five breath alcohol testers. Deputy Chief Talbot had gotten a QPA quote from Dell for the laptops at $995.04 each, and also had 3 quotes for the breath alcohol testers with Galls being the lowest at $409.09 each. Ken Estes made a motion to approve the purchase of the five Dell laptop computers for $4975.20 at the state bid. Tom Ransom seconded the motion. There were three “ayes” – Ken Estes, Tom Ransom, Mayor Chris McBarnes recorded. Motion passed. Ken Estes made a motion to approve the purchase of the five portable breath alcohol testers from Gall’s for $2079.95 to be paid from equipment repairs. Tom Ransom seconded the motion. There were three “ayes” – Ken Estes, Tom Ransom, Mayor Chris McBarnes recorded. Motion passed.

FIRE DEPARTMENT

Fire Chief John Kirby stated that Deputy Chief Cline will be training Central Dispatch on the new Lost/Trapped Firefighter Policy. Chief Kirby stated that the LEPC Drill will be held on November 10th from 8:00 AM to 9:00 AM at the EMA and EMS property by the Fairgrounds. Chief Kirby reported that Fire Prevention week was successful and that they reached out to 3,240 kids during the week. Chief Kirby stated that the Police Department and the Fire Department will be having a basketball game on November 3rd at 2:00 PM at Case Arena, and it will benefit the Clinton County Cancer Association. Tickets are available at the Police Department, Fire Department and Mayor’s office.

PARKS DEPARTMENT

Parks/Street Superintendent George Belmore stated that the Parks Department is moving along with the Christmas lights at the park and they are ready to put up the canopy of lights downtown.

STREET DEPARTMENT

Parks/Street Superintendent George Belmore stated that the leaf machine is ready to go. George stated that they will be working to install the fence at Old Stoney this week, and that Craig Rutledge will be doing the line striping. George reported that he is waiting to hear from Milestone on the street paving. Mayor McBarnes stated that he had talked with Mike Bowman of Milestone and they are planning to start on the paving the first week of November. Mayor McBarnes stated that they would like to change the parking spaces on Clinton Street between Main Street and Columbia Street to diagonal and would like for the Police Department to look at it.

BUILDING INSPECTOR

Building Inspector Sam Payne reported the following: Building Permits issued to date – 296, Downtown parking for 3 hours 3,489 tires marked in 15 weeks, parking tickets issued – 176, tickets paid – 127 and $2,540 in fines paid, tickets unpaid 43 and $860 not paid, 2 hour downtown parking – 22 tickets issued since October 11th, $1244.88 left in the sidewalk fund, 8 sidewalks completed as scheduled and 1 scheduled to do, 804 Property Maintenance Complaints received to date. Sam stated that the Clinton County Board of Health and the Department of Building Services will be working closer together in keeping each other informed and sharing resources. Sam reported two stop orders. One for no remodel permit and one for no roof permit. Sam reported that work has begun to take down the Exide building. Sam requested that the permit fee for the fencing at Old Stoney be waived. Tom Ransom made a motion to waive the permit fee for the fencing on the east side of Old Stoney. Ken Estes seconded the motion. There were three “ayes” – Tom Ransom, Ken Estes, Mayor Chris McBarnes recorded. Motion passed.

ATTORNEY

Les Bergum stated that the City has completed demolition on the TPA Park steps and presented an AIA contract that needs to be approved and that authorization needs to be given for the Mayor to sign the contract. Ely Concrete, Inc. will also sign the contract. Tom Ransom made a motion to approve the AIA contract and to give authorization to the Mayor to sign the contract in triplicate. Ken Estes seconded the motion. There were three “ayes” – Tom Ransom, Ken Estes, Mayor Chris McBarnes recorded. Motion passed. Les stated that he had information from Traveler Insurance with recommendations from them for the City, and he will be reviewing this. Les stated that the bid deadline and public hearing was to be held on November 12th , and this is a Holiday so the date will have to be changed. Les stated that the new deadline and public hearing will be November 13th. Mayor McBarnes stated that the next Board of Works meeting will be held on Tuesday, November 13th. Les stated that Sam Payne will be presenting information on the International Property Codes tonight at the Council meeting.

NEW BUSINESS

Nothing reported.

UNFINISHED BUSINESS

Sidewalk Reconstruction bids for South Main Street. Les Bergum stated that we had previously received the following quotes for South Main Street reconstruction project: Hess Concrete Construction –Not able to quote, SMB Concrete Construction Inc. – $18,855, and Jim Michael Construction – $12,500. Ken Estes made a motion to accept the quote from Jim Michael Construction for $12,500 to be paid from the EDIT Fund. Tom Ransom seconded the motion. There were three “ayes” – Ken Estes, Tom Ransom, Mayor Chris McBarnes recorded. Motion passed.

CLAIMS

Claims were presented. Tom Ransom made a motion to approve the claims as presented. Ken Estes seconded the motion. There were three “ayes” – Tom Ransom, Ken Estes, Mayor Chris McBarnes recorded. Motion passed. The claim docket was signed.

ADJOURNMENT

There being no further business to come before the Board, Ken Estes made a motion to adjourn the meeting. Tom Ransom seconded the motion. Meeting adjourned.

 

 

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