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Board of Public Works Minutes – July 23, 2012

The Board of Public Works and Safety met in a regular meeting on Monday, July 23, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Ken Estes, Tom Ransom, Troy Bacon, John Kirby, Sam Payne, George Belmore, Les Bergum and Judy Suter were present

MINUTES:

The minutes of the July 9, 2012 Regular Meeting were presented. Tom Ransom made a motion to approve the minutes of the July 9, 2012 regular meeting. Ken Estes seconded the motion. Motion carried.

POLICE DEPARTMENT:

Police Chief Troy Bacon presented the following policies: Operation Pull Over Program Policy and Occupant Protection Policy. Chief Bacon asked for approval of the policies to comply with state regulation. Tom Ransom made a motion to approve both of the policies. Ken Estes seconded the motion. Motion passed. Chief Bacon presented the School Crossing Guard Guidelines for approval. Chief Bacon stated that the only correction was to change from 14 crossing guards to 10 crossing guards. Chief Bacon stated that there will be classroom instruction and testing for the crossing guards. Ken Estes made a motion to approve the School Crossing Guard Guidelines. Tom Ransom seconded the motion. Motion passed. Chief Bacon reported that they had been looking into purchasing portable radios instead of placing mobile radios in the new cars. Chief Bacon stated that this would be a savings, but would be an amendment to what he had presented for the cost of the mobile radios. The cost of the radios would be $4,269.50 each. Tom Ransom made a motion to accept the change in car radios and using portables. Ken Estes seconded the motion. Motion passed. Chief Bacon stated that the Community meetings have been a huge success. Chief Bacon stated that Jake Myers will be promoted to Lieutenant.

FIRE DEPARTMENT:

Fire Chief John Kirby presented a retirement letter from Ron Bogard who will retire after 32 years of service. Mayor McBarnes commended Ron for being the past Fire Chief and for his service as a firefighter. Mayor McBarnes made a motion to approve the retirement of Ron Bogard. Tom Ransom seconded the motion. Motion passed. Chief Kirby stated that the railways are an issue for EMS and Fire. Chief Kirby presented Standard Operating Guidelines SOG 7.01, City Fire/Rescue Coverage North/South of Railway, and asked for approval. Tom Ransom made a motion to approve SOG 7.01. Ken Estes seconded the motion. Motion passed. Chief Kirby presented a proposal to install cameras and microphones in the stations for $757.98. Chief Kirby stated that he also intends to check with Pro-Byte for a quote. Mayor McBarnes stated that it is by consensus that he gets more quotes. Chief Kirby stated that the safety trailer will be at the Hotdog Festival this weekend.

PARKS DEPARTMENT:

Parks/Street Superintendent George Belmore reported on vandalism at the parks and also graffiti. George reported that the Fudge Street entrance to the Eastside Park is now open.

STREET DEPARTMENT:

Parks/Street Superintendent George Belmore presented the following estimates for a garbage truck: Best Equipment-$120,714, Stoops Freightliner-$135,460, International-$138,803. Jeff Brooks from Best Equipment was in attendance at the meeting for any questions. The estimate from Best Equipment included the trade-in of truck #37 for $8000. Discussion followed. Mayor McBarnes stated that they will continue to research this before making a decision. George asked about a white line being painted on Main Street between Kyger Street and the Wesley Manor. Mayor McBarnes stated that he had asked Craig Rutledge for a quote. George stated that he would like to purchase recycling containers to put out in the city. The cost would be $426. George talked about having a mascot for recycling and would be called “Recycle Man”.

Tom Felty from the First Baptist Church requested permission to have South Columbia Street blocked off between Wabash and South Street on August 24th from 2:00 PM to 7:00 PM for a Block Party, and also use 8 to 10 tables from the Parks Department. Mayor McBarnes made a motion to block off South Columbia Street between Wabash and South Street on August 4th from noon to 7:00 PM for the Block Party. Tom Ransom seconded the motion. Motion passed.

Mayor McBarnes stated that Euvola would like to do a service project and had asked about putting benches out on City streets.

BUILDING INSPECTOR:

Building Inspector Sam Payne reported the following: 300 grass letters sent, 145 downtown parking tickets written to date, 594 property maintenance complaints filed to date. Sam reported on the Neighbors Helping Neighbors program, and stated that he had made visits and had volunteers help. Sam requested to have the fee waived for temporary service to be used during the Maish Road Project. Tom Ransom made a motion to waive the permit fees. Ken Estes seconded the motion. Motion passed. Sam reported that 501 East Washington Street has the power turned off and they are in the process of upgrading to 200 amp service, and that it is a single family dwelling.

ATTORNEY:

Les Bergum stated that the City is accepting bids for 606 East Clinton Street. Les stated that there is property in the 200 block of East Clinton Street that needs to be appraised. Mayor McBarnes made a motion to approve two qualified commercial appraisers to appraise certain property in Frankfort, Clinton County, Indiana with one being Jack Cross and the other being Steve Harris together with Ralph or Mike Williams. Tom Ransom seconded the motion. Motion passed.

NEW BUSINESS:

Kevin Spangler of Christian Life Church stated that would like to have a 5K Run on September 29th at 10:00 AM and he would like to have assistance with traffic control getting people across State Road 75. Mayor McBarnes stated that since that is a state highway he would like for him to bring back a revised route not to include State Road 75.

Butch Doan an associate of Coapstick-Pillar Insurance would be interested in talking with the City about insurance and also introduced Larry Cottrell. Larry Cottrell stated that he is familiar with public entity insurance and would like the opportunity to present a proposal.

Marilyn Chittick stated that she was there to talk about the TPA Park steps and that she felt that we need to keep the integrity of the Park and to keep the steps designed the way that they currently are.

Mayor McBarnes stated that he would like to invite everyone to the Hotdog Festival on July 27th and 28th.

Mike Williams of ITI presented information on Drug and Alcohol testing.

UNFINISHED BUSINESS:

Nothing reported.

 

 

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