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Board of Public Works – April 9, 2012

The Board of Public Works and Safety met in a regular meeting on April 9, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Tom Ransom, Ken Estes, Troy Bacon, John Kirby, Sam Payne, George Belmore, Les Bergum and Judy Suter were present.

MINUTES:

The minutes of the March 26, 2012 regular meeting and April 2, 2012 Special Meeting were presented. Tom Ransom made a motion to approve the minutes of the March 26, 2012 regular meeting. Ken Estes seconded the motion. Motion passed. Tom Ransom made a motion to approve the minutes of the April 2, 2012 Special Meeting. Ken Estes seconded the motion. Motion passed.

Mayor McBarnes stated that Tom Ransom had to leave the meeting at 3:00 PM, so they were going to change the order of business.

RESOLUTION 12-06 : A RESOLUTION TO FUND EASTSIDE DRAINAGE PROJECT.

Les Bergum stated that the resolution authorizes that CEDIT funds be used to fund the Eastside Drainage Project for up to $559,872.00. Les stated that if all the funds are not needed the amount would be reduced accordingly. Les stated that a report will be given tonight to the City Council for their approval. Mayor McBarnes made a motion to pass Resolution 12-06. Ken Estes seconded the motion. Mayor McBarnes, Tom Ransom and Ken Estes voted “aye”. Resolution 12-06 passed.

RESOLUTION 12-07: A RESOLUTION TO ESTABLISH A COMPLETE STREETS POLICY AND PROGRAMIN THE CITY OF FRANKFORT.

Mayor McBarnes stated that he had been to a conference on this, and it is to facilitate safe and convenient travel for pedestrians and bicyclist. Les Bergum stated the resolution implements a Complete Street Program to promote a better flow of traffic for pedestrians and bicyclist. Les stated that the City Plan Commission will develop a Complete Streets Plan. Les stated that the initial step is for the Board of Works to pass the resolution then the Council will have a 1st Reading tonight on the ordinance. Mayor McBarnes made a motion to adopt Resolution 12-07. Tom Ransom seconded the motion. Mayor McBarnes, Tom Ransom and Ken Estes voted “aye”. Resolution 12-07 passed.

CLAIMS:

Claims were presented. Tom Ransom made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed. The claim docket was signed.

POLICE DEPARTMENT:

Police Chief Troy Bacon reported that 40 applications had been submitted for the position of Police Officer. Chief Bacon presented the following fixed assets for transfer: Tag # 2778- 2004 Chevy Truck to Mayor’s office, Tag #10529 – Motorola Portable Radio to Street Department, Tag # 10520 – Motorola Portable Radio to Street Department. Tom Ransom made a motion to approve transferring the 2004 Chevy Truck to the Mayor’s office and transferring the two Motorola Portable Radios to the Street Department. Ken Estes seconded the motion. Motion passed. Chief Bacon gave a recap of the community meeting that was held at the police department. Chief Bacon stated that there were good questions asked and issues brought to them. Chief Bacon brought the following quotes for painting the Conference Room at the Police Department:

  • Pippenger Painting $768.00 Paint & Labor
  • Paul Ballard $775.00 Paint & Labor
  • Tom & Vonita Melton $700.00 Labor only

Tom Ransom made a motion to accept the Kevin Pippenger bid for painting the conference room at the Police Department. Ken Estes seconded the motion. Motion passed.
Chief Bacon presented packets to the Board of Works for the new police cars.

FIRE DEPARTMENT:

Fire Chief John Kirby stated that he will have a new hire possibly starting at the end of May and it takes approximately 60 to 90 days to get the fire equipment for them. Chief Kirby stated that he had heard back from PERF and the applicant has passed so he would like permission to get him measured and suited up. Tom Ransom stated that he didn’t see a problem with that. It was by consensus that it would be ok for Chief Kirby to go ahead and start getting the uniforms and equipment ordered. Chief Kirby reported that David James, Jeff Cline, Jason Cline, and Jeremy Ward along with Engine 1 will be going to a District 4 state exercise the week of April 23rd. Chief Kirby invited the Board of Works members to attend the Observers Program on April 24th. Mayor McBarnes asked if the City would have enough coverage with the engine being gone. Chief Kirby stated that they have an extra engine, a ladder truck and a tanker. Tom Ransom made a motion to approve the travel and attendance for the training. Ken Estes seconded the motion. Motion passed. Chief Kirby stated that he is working on the Fire Prevention and Safety Grant, and that they can pick three projects that they would like to do. Mayor McBarnes stated that Chief Kirby had been working with Susan Nelson on this grant.

PARKS DEPARTMENT:

Parks/Street Superintendent George Belmore stated that they have been looking at CINTAS for Street Department and Parks Department shirts. George stated that this would be helpful so citizens could identify the workers. George stated that they had been working on the drain system by the Rock House. There is flooding due to the low lying area. George thanked Ed Laflen and the Sewer Maintenance Department for their help. George stated that Frankfort High School will be sending classes to the parks on April 22 to spread mulch. George stated that they have been working on the skate park. George stated that he would like to order $655 work of flowers from Bittersweet Nursery for the Park. George stated that they will need to spend approximately $6000 at the pool for a lift. John Wampler stated that he would pay for the flowers from Bittersweet Nursery to help the Parks Department.

STREET DEPARTMENT:

Parks/Street Superintendent George Belmore presented a Request for Quotes for Limited Trash Disposal Service form for approval by the Board of Works. George stated that this would be for roll-offs and bulk items. Les Bergum stated that he had prepared the form and that it would need to be approved and sent to three businesses for quotes. Tom Ransom made a motion to approve the form and have it sent to Wampler’s, Werner’s, and Winski’s. Ken Estes seconded the motion. Motion passed. George presented a quote for a new 2012 Freightliner trash truck of $128,714. This would be for either leasing or buying. George stated that he had gotten the following quotes for having the lines for parking spaces painted downtown:

Sealpros

  • 40 cents a foot on curbs and 12 cents a foot on 5 inch lines plus cost of paint

CR Lawn Care/Line Striping

  • Paint ¾ of square $2100.00. Lines .12 per ft,arrows – lg $20 each, Only – $22 each, Stop bars-$15 each, curbs .30 per ft., Handicaps -$25, STOP & SLOW $37 each, No Parking $25.

Mayor McBarnes asked the board members to look these over and a decision will be at the next meeting. George stated that they are moving along on the alleys and they are starting on the 4th quadrant.

Mayor McBarnes stated that they will be opening the bids for the 2012 Spring Clean-Up Removal. Les Bergum read the following bids:

WAMPLER SERVICES, INC

  • 30 YD containers to be located at the Frankfort Street Department (Trash)
    • Haul Fee $70.00
    • Tonnage $39.00 per ton
  • 30 YD containers to be located at the Frankfort Street Department (Scrap & large Appliances)
    • Digital scale weight of material to be paid the city according to April’s market by May 2
    • Currently we will pay the city $20.00 (this is our April market rate)
    • No Haul Fee for Metals
  • 20YD container to be located at our facility and strictly dedicated to the Frankfort Street Dept (trash)
    • Haul Fee $70.00
    • Tonnage $39.00 per ton

WINSKI BROTHERS, INC.

  • Unlimited 30 cubic yard containers furnished fee of charge to be located at Frankfort Street Department for disposing of large bulk items
    • Cost- $115.00/load plus $38.50/ton disposal fee (3 ton minimum)
  • At least (1) 30 cubic yard container furnished free of charge to be located at the Frankfort Street
    • Department for the purpose of disposal of any appliances and other steel items
    • Scrap value will be determined based on April’s market
  • At least (1) 20 cubic yard and /or (1) 30 cubic yard container located at Winski Brothers’ facility dedicated to the Frankfort Street Department
    • Cost – $115.00/load plus $38.50/ton disposal fee (3 ton minimum)

Ken Estes made a motion to accept the bid of Wampler Services, Inc. for the Spring Clean-Up Trash Removal. Tom Ransom seconded the motion. Motion passed. Discussion followed on Electronic Waste Removal.

Tom Ransom was excused from the meeting at 3:00 PM.

BUILDING INSPECTOR:

Building Inspector Sam Payne reported the following: Grass letters sent out to date – 45, Permits issued to date – 68, Downtown parking tickets issued to date – 26, Property Maintenance Complaints – 195, Property Maintenance summons written – 4, Stop Work Orders issued – 1. Sam stated that they need to order the domes for the handicap corners and that the prices will be $859 for six. Mayor McBarnes made a motion to approve the purchase. Ken Estes seconded the motion. Motion passed. Sam reported that they had one person signed up for the Neighbors Helping Neighbors Program.

ATTORNEY:

Les Bergum stated that he had prepared a Substitute Seasonal Employment Agreement for the Police Department to be used for substitute crossing guards and that the form needs to be approved. Mayor McBarnes made a motion to approve the Substitute Seasonal Employment Agreement form. Ken Estes seconded the motion. Motion passed. Les Bergum stated that Board of Works had passed Resolution 10-09 for the conveyance of real estate for the eastside drainage project and that he had a warranty deed prepared for the Mayor’s signature.

Les Bergum stated that he had an offer that the City would like to purchase the real estate east of Old Stoney, but that there is two paragraphs that he would like to work with Rodkey Real Estate on. Mayor McBarnes stated that they would like to make an initial offer of $6000 to purchase the property at 361 East Clinton Street. They would then level it and make a green space. John Wampler asked if they had checked into the furnace and it being asbestos. Mayor McBarnes made a motion to make the initial offer of $6000 to purchase 361 East Clinton Street subject to the Attorney working with Rodkey Real Estate on the two paragraphs in question and an inspection by Sam Payne. Ken Estes seconded the motion. Motion passed.

NEW BUSINESS:

Troy Stahl of Fleis & Vandenbrink presented an update on the South Maish Road Project. Troy stated that they will take bids in late 2014. Mayor McBarnes stated that they are going to start on North Maish April 16th and the projected end date is September 16th.

Police Chief Troy Bacon stated that the Spaghetti Run will be held on April 14th and they have asked for the Police Department to assist with traffic detail, which will mean that there will be overtime involved. Ken Estes made a motion to approve the overtime for the traffic detail by the Police Department for the Spaghetti Run on April 16th. Mayor McBarnes seconded the motion. Motion passed.

Judy Suter, Clerk-Treasurer, stated that Kaye Howard, a student who needs to work 130 hours in July for an internship would like to work for the Clerk-Treasurer’s office and the Building Inspector’s Office. Mayor McBarnes made a motion to approve the internship for Kaye Howard to work 130 hours in July pending the drug test coming back clean and the Criminal History being good. Ken Estes seconded the motion. Motion passed.

UNFINISHED BUSINESS:

Nothing reported.

ADJOURNMENT:

There being no further business to come before the Board, Ken Estes made a motion to adjourn the meeting. Mayor McBarnes seconded the motion. Meeting adjourned.

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