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Board of Public Works – March 26, 2012

The Board of Public Works and Safety met in a regular meeting on March 26, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Tom Ransom, Ken Estes, Troy Bacon, Jeff Cline, Sam Payne, George Belmore, Les Bergum and Judy Suter were present.

MINUTES:

The minutes of the March 12, 2012 regular meeting were presented. Tom Ransom made a motion to approve the minutes of the March 12, 2012 regular meeting. Ken Estes seconded the motion. Motion passed.

POLICE DEPARTMENT:

Police Chief Troy Bacon reported that he and Deputy Chief Glenn Talbot had attended the Police Chiefs Executive School at the Indiana Law Enforcement Academy last week. Chief Bacon reported that they now have all the department SOPs on electronic file. Chief Bacon gave the following quarterly report: 2664 calls, 190 charges filed, 451 traffic stops, 182 citations and 197 warnings. Police Chief Bacon commended the top five officers for traffic stops: Gene Watchbaugh – 88, Tommy Dillingham – 58, Randy Emery – 39, Jeremy Rushton – 37, and Alan Brown – 32. Chief Bacon presented an application for Connie Martinez for substitute crossing guard. Chief Bacon stated that they had done the criminal history and would do the drug testing if she is approved. Ken Estes made a motion to approve the hiring of Connie Martinez as a substitute crossing guard pending the drug test results. Tom Ransom seconded the motion. Motion passed.
Chief Bacon presented information on the car replacement program and gave a list of vehicles that need replaced. Mayor McBarnes stated that they would like to purchase the cars in a responsible manner and asked Chief Bacon to compare leasing to purchasing the vehicles. Chief Bacon stated that they would like to purchase 2012 Dodge Chargers and 2012 Ford Explorers. Chief Bacon stated that they had received a quote for $21,960 each for the vehicles and they are currently getting quotes for the equipment. Mayor McBarnes stated that they will take this under advisement. Chief Bacon stated that there will be a community meeting at the police department for the northwest district on Thursday, March 29th at 6:00 PM.

FIRE DEPARTMENT:

Deputy Chief Jeff Cline reported on the training container and stated that it is working well. Deputy Chief Cline presented the following quotes for the fencing to be put around the container: Kramer Lumber – $2084.87, MCF – $4016.80, and Midwest Distribution – $2323.65. Ken Estes made a motion to approve the quote from Kramer Lumber. Mayor McBarnes seconded the motion. Tom Ransom abstained from voting. Motion passed. Deputy Chief Cline stated that they are working on ideas to fix the driveway to the south of the lot where the house was taken down. Deputy Chief Cline presented a Quartermaster Policy for the Frankfort Fire Department Rules and Regulations. Mayor McBarnes stated that he felt this would ensure that the clothing allowance is spent on clothing. Mayor McBarnes asked Police Chief Bacon if the Police Department wanted to change their policy on clothing allowance. Chief Bacon stated that he thinks it is ok the way it is. Mayor McBarnes made a motion to accept the Quartermaster Policy for the Frankfort Fire Department. Tom Ransom seconded the motion. Motion passed.

PARKS DEPARTMENT:

Parks/Street Superintendent George Belmore stated that a six team Hispanic softball league would like to use 3rd Street Park for practice and games on Sunday. Les Bergum stated that he thought we should have a lease agreement for the use. Chris McBarnes made a motion that the Board of Works delegates the authority to George and Les to set up a lease if necessary. Ken Estes seconded the motion. Motion passed. Superintendent Belmore stated that pending drug test results and background check he would like to hire the following for part-time at the Parks Department: Kevin Calloway, William Scott, and Vince Calvin. George stated that he would also like to hire Josh Baugh as the Pool Manager and Maria Gramelspacher as the Assistant Manager. Ken Estes made a motion to approve the hiring of Kevin Calloway, William Scott, Vince Calvin, Josh Baugh, and Maria Gramelspacher pending drug test results and background checks. Tom Ransom seconded the motion. Motion passed. George asked permission to order pool chemicals for $9,520. Chris McBarnes made a motion to approve the purchase of the pool chemicals for $9,520. Ken Estes seconded the motion. Motion passed.

STREET DEPARTMENT:

Parks/Street Superintendent George Belmore presented the following quotes for renting a grader to fix the alleys : West Side Tractor Sales of Indiana – $3,300 per month, MacAllister – $4,200 per month. Tom Ransom made a motion to approve renting the grader from West Side Tractor. Ken Estes seconded the motion. Motion passed. Superintendent Belmore explained the procedure for grading the alleys. Mayor McBarnes asked if they could get it done in four weeks. Superintendent Belmore stated that he couldn’t make any promises, but that they will try. George stated that they have piles of red paver bricks and asked the Board of Works to declare them to be junk at a value less than the cost of sale and transportation. Tom Ransom made a motion to declare the bricks junk at a value less than the cost of sale and transportation. Ken Estes seconded the motion. Motion passed. George asked permission to dispose of a radial table saw with no motor or blade. Tom Ransom gave permission to George to dispose of the radial saw however he sees fit. Ken Estes seconded the motion. Motion passed.

BUILDING INSPECTOR:

Building Inspector Sam Payne stated that he and Kat had completed their IABO classes. Sam requested approval for a permit extension for Wampler Holdings at 702 Hoke Avenue. Tom Ransom made a motion to approve the permit extension. Ken Estes seconded the motion. Motion passed. Sam presented the following: Super 7 Motel is to contact the Building Inspector’s office for inspection before opening, 21 Building Permits issued the last two weeks, 1permit extension, 3 Parking Citations, 3 Property Maintenance Citations, 148 Property Maintenance complaints to date. Sam stated that they had three applications for the Building Inspector Clerk part-time position. Sam stated that he would recommend hiring George Large. Tom Ransom made a motion to approve the hiring of George Large as part-time clerk for the Building Inspector’s office pending drug test results. Ken Estes seconded the motion. Motion passed.

ATTORNEY:

Les Bergum presented information on a contract with Broadcast Music, Inc. for the use of music in the city. Les stated that we currently are with ASCAP, but we also need to be licensed through Broadcast Music, Inc. for $320 a year. Tom Ransom made a motion to approve the contract. Ken Estes seconded the motion. Motion passed. Les stated that he had been asked to work on a hiring policy for the city and he would need to know what is to be incorporated in it. Les passed out a copy of a policy for the Board of Works to review. Les stated that the Fire Department had disposed of scrap metal at Wampler’s and that there were no fixed assets disposed of. Tom Ransom ratified the disposal of the scrap metal. Ken Estes seconded the motion. Motion passed.

Mayor McBarnes stated that any scrap metal from city departments is not to be disposed of and will be collected at one place, and Wampler’s and Winski’s will have the opportunity to bid on it.
Les stated that the city owned property at Armstrong and Main will be able to be sold after April 7th. Les stated that there is one neighbor who is interested in purchasing the property. Les stated that the property needs to be appraised and an ad ran in the paper. Mayor McBarnes made a motion to approve to have the property appraised. Tom Ransom seconded the motion. Motion passed. Les asked about the TPA park steps. Tom Ransom stated that the Community Foundation had said that they would give $60,000, but that is not enough to do the project. Les stated that quotes would have to be provided and questions answered before bidding.

RESOLUTION 12-03: A RESOLUTION AUTHORIZING SALE OF PERSONAL PROPERTY AND EMPLOYMENT OF AUCTIONEER.

Mayor McBarnes read Resolution 12-03 by title only. Mayor McBarnes stated that this would be for the City’s annual auction and to hire Joe Palmer as the auctioneer. Ken Estes made a motion to pass Resolution 12-03. Tom Ransom seconded the motion. Resolution 12-03 passed.

RESOLUTION 12-04: A RESOLUTION AUTHORIZING TRANSFER AND CONVEYANCE OF REAL ESTATE TO CLINTON COUNTY, INDIANA.

Mayor McBarnes read Resolution 12-04 by title only. Mayor McBarnes stated that this is in reference to the 200 West project. Les Bergum stated that the project is being federally funded for the county and is to widen the road. The City owns the property and a sewage lift station is there. The County needs to acquire the property. The County has offered to pay the City $14,300 which is the appraised value. Les stated that the Board of Works needs to ratify the $14,300 as the amount of the purchase price for the real estate. Tom Ransom made a motion to pass Resolution 12-04. Ken Estes seconded the motion. Resolution 12-04 passed.

NEW BUSINESS:

Mayor McBarnes announce that the Council meeting scheduled for tonight, March 26th, has been cancelled. Mayor McBarnes announced Operation Spring Clean-up will be April 23rd through April 28th. Mayor McBarnes stated that volunteers are needed.

Les Bergum opened the following 2012 Mowing Bids:

BRIAN ABBOTT CONTRACTING

  • $29.00 Per Lot

DENNIS JONES

  • $30.00 For The Standard Or Average Size Lot

WARREN LAWN & LANDSCAPE LLC

  • $37.00 / cutting

Mayor McBarnes made a motion to take the mowing bids under advisement. Ken Estes seconded the motion. Motion passed.

Les Bergum opened the following 2012 50/50 Sidewalk Bids:

JIM MICHAEL CONSTRUCTION

  • Residential Sidewalks $5.00 per square foot
  • Curb and sidewalk combinations Additional $1.75 per linear foot
  • Install wheelchair ramp and truncated dome $9.00 per square foot
  • Removal of trees,stumps,roots and other Varies per job
  • Vegetation
  • More than 3” fill materials will be placed $15.00 per ton
  • Cure and seal applied upon request $ .50 per linear foot
  • Saw cuts $ 3.00 per linear foot

PERLEE CONSTRUCTION COMPANY

  • Residential Sidewalks $5.50 per square foot
  • Curb and Sidewalk Combination $1.75 per linear foot
  • Saw Cuts $3.50 per linear foot
  • Wheelchair Ramps and Truncated Dome $10.00 per foot
  • Installed
  • Remove vegetation,roots,and stumps,etc Time and Material
  • Extra Fill as needed $20.00 per ton
  • Cure and seal applied $ .75 per foot

Tom Ransom made a motion to award the 50/50 Sidewalk Program to Jim Michael Construction. Ken Estes seconded the motion. Motion passed.

Eric McCullough, Winski Brothers, Inc., presented a letter offering services and special pricing during the Operation Spring Clean Up Program, April 22nd – April 28th. Eric stated that they are ready to begin immediately to implement. Mayor McBarnes stated that they would look over the information and contact him.

John Reid, Pioneer Restoration, stated that he would like to have a meeting with the Mayor. John stated that he knows of several residents who would like to come in and help with continuing to get things done. Mayor McBarnes asked John to get a hold of his Administrative Assistant and schedule a meeting time.

Les Bergum stated that they had allowed him to get an appraisal on 600 South Main Street, and asked if they wanted him to use Marci Risse or Harris for the appraisal. Tom Ransom made a motion to use Harris at this time and then to use Marci Risse the next time. Ken Estes seconded the motion. Motion passed.

UNFINISHED BUSINESS:

Mayor McBarnes stated that they will be awarding the 2012 Recycling bids. Tom Ransom made a motion to extend the recycling to Werner & Son, Inc. effective April 1st. Ken Estes seconded the motion. Motion passed. Les Bergum stated that he had prepared an agreement.

CLAIMS:

Claims were presented. Tom Ransom made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed. The claim docket was signed.

ADJOURNMENT:

There being no further business to come before the Board, Ken Estes made a motion to adjourn the meeting. Tom Ransom seconded the motion. Meeting adjourned.

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