The Board of Public Works and Safety met in a regular meeting on February 27, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.
Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Tom Ransom, Ken Estes, Troy Bacon, Sam Payne, George Belmore, Les Bergum, and Judy Suter were present.
The minutes of the February 13, 2012 regular meeting were presented. Ken Estes made a motion to approve the minutes of the February 13, 2012 regular meeting. Tom Ransom seconded the motion. Motion passed.
Police Chief Troy Bacon reported that self initiated activity was good, and that traffic stops are up from 2011 by 125. Police Chief Bacon stated that he is working on the SOPs and will be presenting the original and the modified version. Police Chief Bacon stated that they have been reviewing the service contracts and will be meeting with the different companies. Police Chief Bacon stated that Eric Bedard presented a plaque to Jake Myers. Jake had investigated a burglary that Eric Bedard had, and Jake had told him that the Police Department appreciated the military. Mayor McBarnes stated that they had taken under final review the Take Home Car Policy for the Police Department. Tom Ransom made a motion to accept the Police Department Take Home Car Policy. Ken Estes seconded the motion. Motion passed.
Jeff Wellman presented the Township Fire Protection Contracts, requested permission to start sanding and paint overseas training container, and asked approval for the Safer Senior Program Safety Inspection Authorization and Release. Ken Estes made a motion to approve the Township Fire Contracts. Tom Ransom seconded the motion. Motion passed. Tom Ransom made a motion to approve the Safer Senior Program Safety Inspection Authorization and Release. Ken Estes seconded the motion. Motion passed.
Mayor McBarnes asked about the reconstruction of the steps at the TPA Park. George Belmore stated that he had talked with Joe Palmer and the grant was going to be for less than they had expected. Kevin Baker stated that the Community Rise and Shine group will have volunteers to help remove the stone.
Parks/Street Superintendent George Belmore reported that the City Landfill is shut down and needs a lot of work. George stated that they have removed the rebar from the concrete. George stated that after the weather warms up they plan to get in there and do a lot more work. George stated that the alley preparation is limited until it warms up and gets drier. George reported that they assisted the Golf Preserve on the demolition of their swimming pool. George stated that they have been doing cold patch work on the streets. George stated that they want to start chipping brush immediately instead of taking it to the Street Department. George stated that he would like to hire two part-time employees: Cameron Snyder and Bradley McKibben. George stated that both individuals will need to be interviewed, have criminal history checks, and be drug tested. Tom Ransom made a motion to approve the hiring of both individuals subject to passing the Criminal History and drug test. Ken Estes seconded the motion. Motion passed.
Building Inspector Sam Payne stated that he and Charlie Jacoby had met at Green Street Park with the Softball League President to discuss safety issues and preparations for the field. Sam stated that he had checked on this today and they haven’t done what they were asked to do, and he will meet with them again. Sam reported the following: 2 Demolition Permits issued, 85 Property Maintenance Complaints filed to date, 1 Stop Work Order issued. Sam asked for approval to transfer an HP Laser Jet printer, tag # 967, to the Mayor’s office. Tom Ransom made a motion to approve the transfer of the printer from the Building Inspector’s office to the Mayor’s office. Ken Estes seconded the motion. Motion passed. Sam requested to waive the sign fee for the Masonic Lodge sign on South Main Street. Ken Estes made a motion to approve the waiving of the fee for the sign at the Masonic Lodge. Tom Ransom seconded the motion. Motion passed. Sam requested Permit Extensions for Jill Snyder, 2 South Main Street and Michelle Wellman, 1258 West Green Street. Ken Estes made a motion to approve the permit extensions. Tom Ransom seconded the motion. Motion passed.
Les Bergum stated that the five new members of the Frankfort Redevelopment Commission will have to be bonded. Les stated that we are pursuing covering them under the City’s blanket bond. The City will need to increase the blanket bond from $50,000 to $75,000. Tom Ransom made a motion to approve increasing the City’s Blanket Bond from $50,000 to $75,000 to cover City employees and officers. Ken Estes seconded the motion. Motion passed. Les stated that letters dated February 24, 2012 need to be sent to be sent to two city employees at: 451 West Paris Street, and 557 West Washington Street. Tom Ransom made a motion to approve sending the letters. Ken Estes seconded the motion. Motion passed. Les stated that a letter dated February 27, 2012 needs to be approved to send to Fleis & Vandenbrink to terminate the LPA Consulting Contract dated December 27, 2011. Tom Ransom made a motion to approve sending the letter. Ken Estes seconded the motion. Motion passed.
Les stated that we need to mail at least three contractors Invitation for Quotes for the steps and wall at the TPA Park. Les stated that the grant will cover $60,000 and the City will pay the balance. Les stated that he had prepared the Invitation for Quotes for this work and they should be mailed at least 7 days before opening. Les stated that Sam Payne, Joe Palmer, Ken Estes, and Tom Ransom will need to meet to inspect and finalize the scope of work. Tom Ransom made a motion to accept the form for Invitation of Quotes. Ken Estes seconded the motion. Motion passed.
Les Bergum opened the following bids for 2012 Recyclables:
WAMPLER SERVICES, INC.
- Corrugated Cardboard $55.00/ton – unbaled
- Plastics $00.02/lb – unbaled and unsorted
- Paper $40.00/ton – unbaled and unsorted
- Glass $12.50/ton – unsorted and not separated
- Metals $220.00/ton – mixed and unprepared
WERNER & SON, INC.
- Clear glass/colored glass $0 -These items will be accepted but no rebate provide
- 1-7 plastics in gaylords $.01/per pound
- Loose plastic film in gaylords $.01/per pound
- Loose aluminum cans in gaylords $.53/per pound
- Loose steel cans in gaylords $120/per ton
- Loose Newsprint in gaylords $45/per ton
- Loose Miscellaneous paper in gaylords $30/per ton
- Baled Corrugated cardboard $90/per ton
Ken Estes made a motion to take the bids under advisement. Tom Ransom seconded the motion. Motion passed.
A citizen that lives in the McKinley Avenue neighborhood a block from the Hispanic nightclub stated that there has been loud music and alcohol. Mayor McBarnes stated that he will look into this and that the Alcoholic Beverage Commission did approve the alcoholic beverage license. Police Chief Bacon stated that they have had no negative reports or complaints of illegal activity.
Jeff Wellman stated that the Fire Department has not done final inspections. Sam Payne stated that he has not checked to see if they are in compliance. The citizen also stated that the body shop on McKinley Avenue by the Pizza Shop parks on the street and it is almost impossible to get by because of the junk vehicles. Sam Payne stated that he had been there 3 or 4 times. Mayor McBarnes asked Sam to go back by there and check it out.
Tom Ransom asked about Kevin Baker’s contract for park usage. Kevin talked about the changes that he would like to have made to the contract. Jeff Wellman stated that if anyone is doing cooking there they need to have a K Class extinguisher. Mayor McBarnes stated that they will look at the contract and make the changes.
Claims were presented. Tom Ransom made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed. The claim docket was signed.
There being no further business to come before the Board, Tom Ransom made a motion to adjourn the meeting. Ken Estes seconded the motion. Meeting adjourned.