The Board of Public Works and Safety met in a regular meeting on February 13, 2012 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 2:00 PM., the following action was taken.
Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Tom Ransom, Ken Estes, Troy Bacon, Sam Payne, John Kirby, George Belmore, and Judy Suter were present.
The minutes of the January 23, 2012 regular meeting were presented. Ken Estes made a motion to approve the minutes of the January 23, 2012 regular meeting. Tom Ransom seconded the motion. Motion passed.
Mayor McBarnes welcomed Police Chief Troy Bacon back from his mountain climb in Argentina. Police Chief Bacon stated that he had enrolled people in the District 4 Task Force, and that there are several counties involved in this. Police Chief Bacon stated that they had saved $2000 in overtime compared to last year during this same time. Police Chief Bacon stated that they had put restrictions in place on fuel and that they had saved 340 gallons of gasoline this year so far. Tom Ransom asked about the police take home car policy and had questions about #11 – Vehicle to remain at police headquarters when off for sick or vacation, #20 – Vehicle will be at station during vacation, #23 – Officer responsible to see that family signs off to be in vehicle, and #26 – Smoking prohibited. Ken Estes stated that he could tell a difference in the cleanliness of the vehicles. Mayor McBarnes asked Police Chief Bacon to explain the take home car policy. Police Chief Bacon stated that there would be a fee of $10 per pay for officers who live in the city, a $15 per pay fee for those officers living in the county, and a $20 per pay fee for those living in the adjoining county. Police Chief Bacon stated that they will monitor the gas usage and have inspections of the vehicles. Mayor McBarnes stated that they plan on voting at the next Board of Works meeting on the take home car policy. Tom Ransom talked about being proactive on the maintenance of the cars. Mayor McBarnes thanked Deputy Chief Glenn Talbot for his work in the absence of the Chief.
Fire Chief John Kirby presented a copy of the Mutual Aid agreement with the townships. Tom Ransom made a motion to approve the Frankfort Fire Department Mutual Aid Agreement with the Townships. Ken Estes seconded the motion. Motion passed. Fire Chief Kirby stated that he had been contacted by the Eagles Lodge and asked if the Fire Department needed anything, and he told them they needed items for distribution to people. The Eagles Lodge donated $1000. Fire Chief Kirby stated that the Safer Seniors Program will have its opening day on February 14th. They will be going to Gerald Boyer’s house and ask him questions to make sure that the house is safe and if there’s anything that can be done to make it safer. Fire Chief Kirby stated that he had met with the High School about having a mock crash and drill at the High School before the prom. Fire Chief Kirby stated that they had an overseas container that Jeremy Warren is working on to get it ready for training. Mayor McBarnes asked about Spring Clean-up at the departments. Police Chief Bacon stated that they had gotten with Les Bergum on disposing of old documents. Fire Chief Kirby stated that they had transferred two mowers to the Parks Department.
Parks/Street Superintendent George Belmore reported that they have paid the utilities out of the donation fund for the Christmas lights and have money left over. Connie Howe presented information on LED lights and the cost and the savings by using them. Connie stated that she would like to spend $6175 to purchase more LED lights and that would leave $1186.78 to start the Christmas season with and also they will be receiving more donations. Tom Ransom made a motion to approve the $6175 to purchase the LED lights from the donations fund. Ken Estes seconded the motion. Motion passed.
Parks/Street Superintendent George Belmore reported that he is concerned about the City Landfill with all the concrete and brush covering the entire space. George report that he had talked with IDEM and Wessler about this. George presented quotes to rent a bulldozer a week to clear the landfill and stated that Chris Coomer has volunteered to do the work. George stated that the use of the gravel pit adjacent to the city landfill is still a possibility for a controlled burn of the brush. Discussion followed. Mayor McBarnes stated that there is not enough room to take any more concrete or brush at the landfill, and that they need to go back to the landfill and check it out. George reported that they have four garbage truck, but they are down to two, and that they need to put more money in them to keep them running. Mayor McBarnes asked about the grader for the alleys. George stated that he is checking into renting a grader.
Building Inspector Sam Payne stated that they need to take bids for the 50/50 Sidewalk Program and for mowing. Sam explained the 50/50 Sidewalk Program. Tom Ransom made a motion to advertise for the 50/50 Sidewalk Program and mowing bids. Ken Estes seconded the motion. Motion passed. Sam stated that Melinda Eli would like to do an internship this summer at the Building Inspector’s Office. Sam stated that she would volunteer to get her hours for class during the months of June, July, and August, and her Counselor would monitor this. Tom Ransom suggested that Sam put a job description together and discuss it with the Counselor. Mayor McBarnes stated that she would go through the normal hiring process. Sam stated that they have had 70 Property Maintenance Complaints to date and 22 Building Permits issued to date. Sam stated that he would like to get permission to transfer the blue 2001 Chevrolet pickup truck, Tag # 11340 and a computer to the Street Department. Ken Estes approved the transfer of the truck and computer to the Street Department. Tom Ransom seconded the motion. Motion passed.
Les Bergum was not present.
RESOLUTION 12-02: A RESOLUTION TRANSFERRING TITLED PERSONAL PROPERTY TO FRANKFORT/CLINTON COUNTY AIRPORT AUTHORITY.
Mayor McBarnes stated that this is to transfer a 1998 Ford Taurus and a 1995 Chevy Astro van to the Airport Authority. The two vehicles are as follows: 1998 Ford Taurus Sedan, VIN #1FAFP52U1WG149557 and 1995 Chevy Astro Van, VIN #1GNDM19W7SB193362. Tom Ransom made a motion to pass Resolution 12-02 and transfer the two vehicles to the Airport Authority. Ken Estes seconded the motion. Resolution 12-02 passed.
Mayor McBarnes stated that Kevin Baker, Hoosiers Flea Market, would like to continue to be at the TPA Park for the summer of 2012. Kevin Baker stated that he had been at the park for three years and was hoping that the Board will continue the contract. Kevin presented information on changes that he would like to see on the contract and they are as follows: 1. Second Paragraph: Location in the Park changed to area in front of Park Offices where 4th of July vendors set up for the Parks 4th of July Celebration, 2. It is requested if the Market is not held due to weather conditions on the day scheduled that the rental fee for the Park be waived, 3. Dates requested for 2012 Season are 5-19-12, 6-16-12, 7-21-12, 8-18-11, 9-15-11. Mayor McBarnes stated that they will look the changes over and determine it at the next meeting.
John Reid stated that he had signed up for the 50/50 Sidewalk Program in the past and was denied and he would like to be on the list for this year. John stated that he was concerned about trash and also what is supposed to be a one family dwelling has multiple families living there. John asked about the City taking down trees that are raising the sidewalk.
Mayor McBarnes stated that 361 East Clinton Street property is on the market and he had been asked if the City would like to purchase it. Dave Rodkey of Rodkey Realty presented information on the property. Discussion followed. Mayor McBarnes asked how close the property is to being condemned. Sam Payne stated that it is uninhabitable now.
Judy Suter, Clerk-Treasurer presented a Conflict of Interest Disclosure Statement for Jake Myers. Tom Ransom made a motion to approve the Conflict of Interest Statement. Ken Estes seconded the motion. Motion passed. The Clerk-Treasurer stated that she had been asked about the City giving money to the VFW to purchase flags. Discussion followed. Tom Ransom made a motion to approve $800 for the flags for the VFW. Ken Estes seconded the motion. Motion passed.
Police Chief Bacon stated that the lease for $3000 on the building that they use for seized vehicles needs to be approved. Police Chief Bacon stated that Detective Hackerd likes the facility and it is secured by fencing, and that they would like to continue leasing it. Tom Ransom made a motion to approve the lease for the storage building. Ken Estes seconded the motion. Motion passed.
The Clerk-Treasurer presented the bid forms for Recyclables for 2012 that were prepared by the City Attorney. Tom Ransom made a motion to approve the bid forms for the 2012 Recyclables and to have the Clerk-Treasurer send them to Winski’s, Wampler’s and Werner’s. Ken Estes seconded the motion. Motion passed.
Mayor McBarnes stated that he had met with the County Commissioners about the Solid Waste District. Mayor McBarnes stated there have been multiple businesses they have heard from about electronic recycling, and that we need to wait to see what the county is going to do before making any decisions.
Mayor McBarnes stated that he will be having a Leadership Summit on February 23rd from 5PM to 8PM, and that it will also be available on the internet.
Mayor McBarnes stated that he will be adding to the agenda comments and petitions from the public and bullet points from the department heads.
Claims were presented. Tom Ransom made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed. The claim docket was signed.
There being no further business to come before the Board, Tom Ransom made a motion to adjourn the meeting. Ken Estes seconded the motion. Meeting adjourned.