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Wednesday, June 26, 2019

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Board of Public Works Special Meeting Minutes – November 28, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, November 28, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Jim Siegfried, Ken Estes, Troy Bacon, John Kirby, Jason Forsythe, Sam Payne, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present.  Travis Sheets was absent.

MINUTES:  The minutes of the November 14, 2018 regular meeting were presented.  Jim Siegfried made the motion to approve the minutes.   Ken Estes seconded the motion. Mayor McBarnes abstained. Motion passed 2-0.

PUBLIC COMMENTS:  Joe Palmer, Main Street, spoke about the Christmas Parade.  He said they will be using Sycamore St. this year.  Joe also said the parade could be on Sunday instead of Saturday, due to storms on Saturday.  He said they will know by Friday afternoon.  Mayor McBarnes asked Jason and Chief Bacon if they were good with the changes.  They both said they were.

ATTORNEY:  Les Bergum, Attorney, said there was one fuel bid from Co-Alliance. The fixed price for gasoline will be $1.87.  The fixed price for diesel is $2.29.  The Float price for gasoline is $1.685.  The float price for diesel is $2.280.  Ken Estes made the motion to accept the fixed price.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Les said that they had authorized expenditures for the tax sale parcels.  They have now completed the work.  The deeds are for 851 S. Third St., 409 W. Boone St., 758 Magnolia, 509 Delphi Ave., and 455 E. Washington St.  The deeds will be taken to the County Auditor and they will be City properties.  Mayor McBarnes said that Third St and Magnolia were empty and Third St would be demolished.  Mayor McBarnes told Sam that he would need to send requests out to 3 contractors for the demolition.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, said the Building process is ongoing.  He said they were testing soil, pollutants, etc… and they still haven’t closed the door on the CVS property.  Chief Bacon said that they are going to have to pay some of Duff’s fees.  He said they are going to have to pay 75% of the pre-design, which is $36,000.00 and the Geotechnicals.  The total we will have to pay is  $50,374.80, but they haven’t sent us an invoice yet. This will be paid out of LIT.

FIRE DEPARTMENT:  John Kirby, Fire Chief, said that he has a Special Purchase for 4 new escape packs, which he will pay these out of 101006362.000 and 12 new hazmat adaptive kits with accessories, which he will pay these out of 412001420.000.  Jim Siegfried made the motion to approve the special purchases from 5 Alarm.  Ken Estes seconded the motion.  Motion passed 3-0.  The radios will arrive mid – December.  We will be reprogramming old radios. Chief Kirby said that Kevin Catron has done 609 inspections and has 10 left.  He said they have had 79 violations and then he has to go and re-inspect them.  Chief Kirby said since 2015 they have installed 3,834 smoke alarms, changed 119 batteries, been invited into 1,280 homes and have helped 3,641 citizens.  He said the Red Cross keeps supplying the smoke alarms to them.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, said INDOT would be announcing the overpass grant in a few weeks.  He also said that SASO shipped 6 solar powered flashing beacons.  Jason said that he went to Crawfordsville for a meeting for Washington Ave.  Dec. 10th will be the start date.  They will be working with Water first.  The bid went to Atlas Excavating.  There will be an on-site superintendent.  He said they will put signs up 14 days in advance.  He sent a notice out to the Utilities to proceed.  The yellow house on Washington Ave. will be taken down.  Jason said he talked to vendors about the street paving and they have told him to wait until Jan or Feb to get bids.   He said they will have to do an additional for next year.

BUILDING INSPECTOR:  Sam Payne, Building Inspector, said they have been doing inspections.  He said that you had to go on ADM Rd. to get to R & A Plastics. He said the Hawthorne Ave house is down.  Sam said the owner is going to build a new house.  It was also mentioned that the company that bought 606 E. Clinton St. is going to build a $140,000.00 home on the lot.

HUMAN RESOURCES; Jack Dodd, Human Resources, said he is updating the drug policy and will add it to the handbook.  Ken Estes made the motion to accept the new drug policy as of November 28, 2018.  Jim Siegfried seconded the motion.  Motion passed.  3-0.

UNFINISHED BUSINESS: None

NEW BUSINESS:  Conflict of Interest for David Hussey, Councilman, was brought before the board.  Jim Siegfried made the motion to approve the conflict of interest.  Ken Estes seconded the motion.  Motion passed 3-0.  Jim Siegfried said he had the new agreement from Smock Fansler for the fountain.  It is for $4,015.00, which went up $174.00.  They will make 3 trips in the summer and 1 in the spring to open it up and 1 in the fall to close it.    Mayor McBarnes made the motion to accept the agreement with Smock Fansler.   Ken Estes seconded the motion.  Motion passed.

CLAIMS:  Claims were presented.  Ken Estes made a motion to approve the claims as presented.  Jim Siegfried seconded the motion.  Motion passed 2-0.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.

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