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Wednesday, January 23, 2019

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Common Council Meeting Minutes – November 13, 2018

The Common Council met in a regular meeting on November 13, 2018 in the Council Chambers, 301 East Clinton Street, Frankfort, Indiana at 7:00 PM.

At 6:50 PM Mayor McBarnes swore in David Hussey as Councilman District 5.

Mayor Chris McBarnes called the meeting to order, and led the assembly in the Pledge of Allegiance.  Clarence Warthan then prayed. Upon roll call the following members were present:   Jim Moyer, Eric Woods, David Hussey, Clarence Warthan, Steve Beardsley, Lewis Wheeler, and Joe Palmer.  Also present: Judith Sheets, Clerk-Treasurer and Les Bergum, City Attorney.

Mayor McBarnes welcomed David Hussey as the new Councilman for District 5.  Mayor McBarnes stated that he had redone the Council Committees and David will replace Wanda Mitchel on the committees that she served on with the exception of Eric Woods will now be on the Parks Council Committee

MINUTES:   The minutes for the October 22, 2018 regular meeting were presented.  Joe Palmer made the motion to approve the minutes from the October 22, 2018 regular meeting.  Steve Beardsley seconded the motion.   Upon roll call vote six “ayes” – Eric Woods, David Hussey, Joe Palmer, Clarence Warthan, Steve Beardsley, Jim Moyer and one “abstain” – Lewis Wheeler were recorded.  Motion passed.

PUBLIC COMMENTS:  Kim Harris presented an update on JET’s TNR Services.  Kim stated that they had provided services for 18 cats.  Kim stated that they had six traps donated and that they now have 20 traps.  Kim stated that the website is now up.

ORDINANCE 18-12:   AN ORDINANCE AUTHORIZING THE ENTERING INTO OF A CONDITIONAL PROJECT EXPENDITURE AGREEMENT OF THE CITY OF FRANKFORT, INDIANA (IU HEALTH PROJECT) AND THE GRANTING OF THE PROCEEDS THEREOF TO IU HEALTH AND AUTHORIZING AND APPROVING OTHER ACTIONS IN RESPECT THERETO.    Eric Woods made a motion to pass Ordinance 18-12 on the Third Reading.  Clarence Warthan seconded the motion.  Upon roll call vote six “ayes” – Eric Woods, Joe Palmer, Clarence Warthan, Steve Beardsley, Lewis Wheeler, Jim Moyer and one “abstain” – David Hussey.  Ordinance 18-12 passed on the Third Reading.

RESOLUTION 18-32:   A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF FRANKFORT, INDIANA APPROVING CERTAIN MATTERS IN CONNECTION WITH THE AMENDMENT OF AN ECONOMIC DEVELOPMENT AREA AND PLAN.  Rich Starkey of Barnes & Thornburg explained the Resolution.  Rich stated that the IU Project is a part of this Economic Development Plan. Rich stated that this resolution approves the Declaratory Resolution that was passed by the RDC and that they will hold a Public Hearing on November 26th.   Les Bergum stated that this will add the following projects to the plan:  Purchase of 350 and 354 North Main Street, the golf course annual lease payment of $70,000, IU Health Project, and Prairie Creek Park programming.  Joe Palmer made a motion to pass Resolution 18-32.  Jim Moyer seconded the motion.  Upon roll call vote six “ayes” – Eric Woods, David Hussey, Joe Palmer, Clarence Warthan, Steve Beardsley, Jim Moyer and one “nay” – Lewis Wheeler.  Resolution 18-32 passed.

RESOLUTION 18-33:   A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF FRANKFORT, INDIANA AMENDING PREVIOUSLY APPROVED BONDS AND LEASE FOR PRAIRIE CREEK PARK.  Mayor McBarnes stated that this resolution is for information only tonight and that there are several entities at the meeting to present information.  Cecil Penland of Rundell Ernstberger Associates presented information on the Prairie Creek Park Project.  Cecil stated that the bid process was a month long and that the following bids were received:   MacDougall Pierce Construction – base bid $6,575,000 with the 13 alternates the total bid was $7,844,900, Brandt Construction – base bid $6,600,000 also submitted bids for the 13 alternates, Meyer Najem Construction – base bid $6,611,474 also submitted bids for the 13 alternates.  Cecil stated that MacDougall Pierce Construction and Brandt Construction were the low bidders and that he had talked with them about the increase in the cost.  Cecil talked about the alternates and the options to reduce the cost of the project.  Discussion followed.  Gary Smith of Reedy Financial explained TIF funding and handed out financial information on the Prairie Creek Park Project bonds.  Discussion followed by the Council.  Eric Woods stated that he was concerned due to the needed pool repairs and the Overpass Grant.  Andrew Lanum also spoke to the Council about the financials.  Rich Starkey of Barnes and Thornburg talked about the structured lease in place for the Series A Bonds and that they are proposing to amend the lease to pick up the Series B Bonds under the same lease.  Rich stated that the RDC will have a public hearing on November 26th concerning this.

OLD BUSINESS:    City Plan Commission council appointment.  Jim Moyer stated that there had been two individuals who expressed interest in the position but that one of them no longer wanted to be considered.  Greg Patchett a 16 year employee of City Power and Light was at the meeting and spoke of his interest in the position and that he felt his knowledge of electric infrastructure would be helpful.  Lewis Wheeler made a motion to recommend Greg Patchett as the City Plan Commission appointment.  Joe Palmer seconded the motion.  Upon roll call vote seven “ayes” were recorded.

There was discussion on the Not For Profit organizations request for funding for 2019.  The organizations discussed were:  JET’s Services, LLC, Boys and Girls Club, Healthy Communities of Clinton County Coalition, and Paul Phillippe Resource Center.  Eric Woods made a motion to approve the Boys and Girls Club for $10,000, which is lower than the $13,500 requested.  Joe Palmer seconded the motion.  Upon roll call vote six “ayes” – Eric Woods, David Hussey, Joe Palmer, Clarence Warthan, Lewis Wheeler, Jim Moyer and one “abstain” – Steve Beardsley were recorded.  Motion passed.  Joe Palmer made a motion to approve JET’s Services, LLC for $12,000.  Clarence Warthan seconded the motion.  There was discussion on if there would be money to encumber from 2018 to increase the total to $16,000.   Upon roll call vote six “ayes” – Eric Woods, David Hussey, Joe Palmer, Clarence Warthan, Lewis Wheeler, Jim Moyer and one “abstain” – Steve Beardsley were recorded.  Motion passed.   Joe Palmer made a motion to approve Paul Phillippe Resource Center for $20,000 and Healthy Communities of Clinton County Coalition for $10,000.  Jim Moyer seconded the motion.  Upon roll call vote six “ayes” – David Hussey, Joe Palmer, Clarence Warthan, Steve Beardsley, Lewis Wheeler, Jim Moyer, and one “abstain” – Eric Woods were recorded.  Motion passed.

Steve Beardsley presented information on the Grants for Grads program.  Steve stated that he had talked with representatives of the Grants for Grads program and Les Bergum.   Steve stated that a representative from the Grants for Grads will be at the December 10th council meeting to present information.

NEW BUSINESS:   Joe Palmer gave an update on the Nickel Plate Flats and stated that when they were 50% rented only four of those residents were from Clinton County.  Joe stated that they are probably up to 60% to 70% rented now.

Lewis Wheeler requested that the minutes reflect that he does not support the passage of the Prairie Creek Park Resolution 18-13.  Lewis stated that he will not be in attendance at the November 26th council meeting.

ADJOURNMENT:   There being no further business to come before the Council, Jim Moyer made a motion to adjourn.  Joe Palmer seconded the motion.  Mayor McBarnes adjourned the meeting.

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