The Board of Public Works and Safety met in a regular meeting on Wednesday, September 26, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Jim Siegfried, Ken Estes, Troy Bacon, John Kirby, Sam Payne, Jason Forsythe, Travis Sheets, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present.
MINUTES: The minutes of the September 12, 2018 regular meeting were presented. Jim Siegfried made the motion to accept the minutes with the correction of Mayor McBarnes adjourned the meeting. Ken Estes seconded the motion. Motion passed 2-0. Mayor McBarnes abstained.
PUBLIC COMMENTS: None.
POLICE DEPARTMENT: Troy Bacon, Police Chief, updated the Board on the officer they have hired. He said they are still at Perf for approval. He also said they have been doing interviews for the current hiring of an officer. He said they are going good. Chief Bacon gave an update on their stats.
40% of the arrests are drugs – 142 people
Crime is down 4%, Assaults are down and burglaries are up from 2017.
Overall, he mentioned that they are trending down. A lot of that might be because of nixel, social media and he said it is a team effort.
FIRE DEPARTMENT: John Kirby, Fire Chief, mentioned that October is a busy month for the Department. Oct. 8th – 12th is Fire Prevention week. He said that they will see 3500 kids that week. He also included their schedule for the week. Mayor McBarnes asked him if he was going to do a press release. Chief Kirby said he would get the press release out. He also mentioned that before 2012 the Fire Dept. didn’t go into the schools. He said they are still hanging up a couple of fire detectors every week. They have hung up more than 3500. They will be doing their annual hose testing. He said they are preparing for their ISO ratings, they go back 3 years. On Oct. 4th Millers Fire Service will be checking the pumps on the trucks. Chief Kirby said they are at a 4 in the ISO ratings and they are striving to get to a 3. He gave an update on their stats.
|Overpressure rupture, explosion||3|
|Rescue & Emergency Medical||642||721|
|Hazardous Condition (no fire)||54||69|
|Good intent call||41||71|
|False Alarm & False Call||77||80|
|Special Incident Type||559||591|
STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that the part time, Josh Birge, will start on Monday at 7:00 a.m. if the Board approves him. He has passed the HR tests. Ken Estes made the motion to approve Josh Birge for the Street Dept. Jim Siegfried seconded the motion. Motion passed 3-0. Jason said there would be a walk through for Safe Routes to School on Oct. 5th. He mentioned that next week is fall clean up from 7:00 a.m. to 7:00 p.m. People will be allowed 2 truck loads, City residents only and it can’t be a business. He said they have had a situation with people looking for paints for the wrong reasons. He said that Darrel Sanders is working on a grant for cameras back there. Jason said he had the contract for Phase 2 of Washington Ave. The dollar amount is $296,090.00. The Right of Ways will be about $35,000.00. Jim Siegfried made a motion to approve the Phase 2 contract. Ken Estes seconded the motion. Motion passed 3-0. The contract was signed.
BUILDING INSPECTOR, Sam Payne, Building Inspector, said the Environmental Management is telling R & A Plastics to clean up. He said they would go to Mr. Ware if there were any issues. He mentioned their Explorer was making a funny noise, so they took it to Esserman. He said the universal joint went out. Les Bergum mentioned that the R & A Plastics foreclosure can go through if we let it. Mayor McBarnes asked if we would have leverage if it went through. There was discussion about this. Ken Estes made the motion to allow the foreclosure to go through. Jim Siegfried seconded the motion. Motion passed 3-0.
PARKS DEPARTMENT: Travis Sheets, Park Superintendent, mentioned the operations of the concessions. He said they are getting ready to do an RFP for the main concession stand. It will be for the day after Thanksgiving to Christmas Eve. It will also consist of Memorial Day until after Labor Day. Jim Siegfried made the motion to accept the RFP’s for the concession stand. Ken Estes seconded the motion. Motion passed 3-0. Les said it had to be advertised 2 times, 1 week apart and 7 days before. Travis also said that he received bids for paving Park Rd. He had 2 responses – Crenshaw Paving bid at $3.97/sq.ft. ($36,431.00) and Reith Riley bid at $4.21/sq.ft. Mayor McBarnes said he recommended Crenshaw Paving. Jim Siegfried made the motion to accept the bid from Crenshaw Paving. Ken Estes seconded the motion. Travis said Crenshaw’s would be able to complete it around the last of October or first of November. Mayor McBarnes asked about the pool feasibility study. Travis said there would be a pool feasibility study meeting at 6:30 on Oct. 30th. He said he can’t see the responses, but he thinks it is going well.
HUMAN RESOURCES: Jack Dodd, Human Resources, said that there will be Health care meetings for employees. He also said he has the Employee Handbook updated. Once the BOW approves it, it will be online. Mayor McBarnes thanked him and said he appreciated it. Jim Siegfried and Ken Estes both thanked Jack for it. There was some discussion as far as Public Safety and nepotism. Ken Estes made the motion to approve the updated Handbook effective Sept. 26, 2018. Jim Siegfried seconded the motion. Motion passed 3-0.
ATTORNEY: Les Bergum, Attorney, said the first advertising for Prairie Creek was yesterday, so it is in the process. Les said that Jason and he have been in contact with the railroad – Norfolk & Southern. He said that we received 2 bids for the 606 E. Clinton St. The high bid was $6,000.00 and the low bid was $5,850.00. Les said he would notify the low bidder and let them know. We will have to advertise for a Public Hearing on the property.
UNFINISHED BUSINESS: None
NEW BUSINESS: Sam Payne said that Marisol Lopez accepted the City Plan Commission position. Mayor McBarnes told him that would have to go before the Council for their approval.
CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0.
ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.