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Board of Public Works Meeting Minutes – September 12, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, September 12, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana.  The following action was taken:

Ken Estes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed. Jim Siegfried, Ken Estes, Troy Bacon, John Kirby, Sam Payne, Jason Forsythe, Travis Sheets, Les Bergum, Judy Sheets and Barb Conner were present. Mayor McBarnes and Jack Dodd were absent.

MINUTES:  The minutes of the August 22, 2018 regular meeting were presented.  Jim Siegfried made the motion to accept the minutes as presented.  Ken Estes seconded the motion.  Motion passed 2-0.

PUBLIC COMMENTS:  Kim Stevens, Main Street said that October 13th from 5:00-10:00 p.m. is the October Fest at the Veterans Park.  She said that Trick or Treat on the Square would be October 31st.  They usually have around 4500 kids participate.  Kim also mentioned that Nov. 9, 10 & 11 was the Art sale at the Public Library.  She said that Dec. 1st is the Christmas Parade at 3:00 p.m.  They would be having the Santa Express from Dec.1- Dec. 24.  It was mentioned to Jason that they would need barricades for the Oct. Festival.  Jim Siegfried asked if they had a liquor license.  Kim said they did.  Les told her that the City would have to be mentioned on it for the October Fest.  Jim Siegfried made the motion to allow the October Fest on October 13th and to allow the serving of alcohol.  Ken Estes seconded the motion.  Motion passed 2-0.  Park Superintendent, Travis Sheets asked the Board to waive the fees for Veterans Park for the Trick or Treat and October Fest.  Jim Siegfried made the motion to waive the fees for the Trick or Treat and October Fest.  Ken Estes seconded the motion.  Motion passed 2-0.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, mentioned that they have a new officer that had been through the hiring process that is waiting on a signature at Perf.  He said that with the hiring process that is going on now, they have had 70 applicants.   12 or 13 of them are already Certified Police Officers.  Chief Bacon said that the School Resource program is going good.  He mentioned that they had worked on getting that program together for a year.

FIRE DEPARTMENT:  John Kirby, Fire Chief, said that he had the signed Jackson Twp. Fire contract.  He said in the contract they are going to have to establish a Fire Cum Fund.  This is a 3 year contract.  They will receive $37,000.00 in 2019, $42,400.00 in 2020 and $52,000.00 in 2021.  He said by the year 2021, they will be paying about what a First Class Firefighter would make.  Chief Kirby said that he had a couple of Fixed Assets to be removed.  They are Tag #566 – Ipad Air and Tag #3512 – Wooden Shelf.  Jim Siegfried made the motion to accept the removal of the Fixed assets.  Ken Estes seconded the motion.  Motion passed 2-0.  He said that his Department was out over Labor Day collecting money for MDA.  They collected $7,820, which was close to what they collected the year before.  CF Industries donated $5,680.00 for some equipment.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, said that they recycling they are $2,182.00 on the plus side thru July.  They have recycled 758,131 pounds.  Jason said that they have 2 open positions.  One of the positions is the Mechanics and the other one is for a part timer.  He said that they were going to keep the Mechanics position open for a while.  Jason said they hired Josh Birge for the part time position pending on the back ground and drug test.  He said with the help of Butler Fairman and Seufert the Community Crossing Grant and the local trax were sent to the State on August 30th.  He received word from the State that they received the Community Crossing Grant.  The Safe Routes to School they are still working on.  Jason said they should be wrapping it up on Friday.  He commented that there is a flasher at Rossville Ave and Willow St. They push a button on the pole and the lights flash and traffic has to stop.  There was some discussion about this flasher.

BUILDING INSPECTOR, Sam Payne, Building Inspector, Ken Estes congratulated Sam on the a trip the day before.  Sam said that he went to Washington DC as a Veteran.  He said it was a great program. He said that his office has issued a building permit for Bell Machine.   Donaldson will be receiving a building permit for the foundation.  South Ridge is going to be starting with their 2nd addition.  Sam mentioned that the Blinn Avenue demolition was complete.  He also said that 451 & 453 W. Jefferson St. is needing a 90 day extension.  Jim Siegfried made the motion to give the 90 day extension to 451 & 453 W. Jefferson.  Ken Estes seconded the motion.  Motion passed 2-0.

PARKS DEPARTMENT:  Travis Sheets, Park Superintendent, said they have hired Morris Carter for part time.  He will start tomorrow if he gets approved.  Jim Siegfried made the motion to accept the hiring of Morris Carter for part time.  Ken Estes seconded the motion.  Motion passed 2-0.  He also hired Kimberly Segraves for the Administrative Assistant position.  This is pending the background check and drug test.  Jim Siegfried made the motion to hire Kimberly Segraves pending the drug test and background check.  Ken Estes seconded the motion.

ATTORNEY:  Les Bergum, Attorney, working on the Mark Hodges property that he donated to the City.  He said that he has the deed and will get it recorded.  Ken Estes said we need to thank the Hodges family.  Les said they will pay the taxes this year, and the City will pay the taxes in 2019.

UNFINISHED BUSINESS: None

NEW BUSINESS:  The Frankfort Student Council will be having a parade on September 21st at 5:30 for their Homecoming.  The parade route is from Gillman Home Center to Washington St., Clinton St. to Maish St. and then to the High School.  Jim Siegfried made the motion to approve the parade for Frankfort High School.  Ken Estes seconded the motion.  Motion passed 2-0.

CLAIMS:  Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.  Ken Estes seconded the motion.  Motion passed 2-0.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.

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