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Tuesday, October 23, 2018

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Common Council Meeting Minutes – August 27, 2018

The Common Council met in a regular meeting on August 27, 2018 in the Council Chambers, 301 East Clinton Street, Frankfort, Indiana at 7:00 PM.

At 7:00 PM the Mayor asked that the meeting be moved to the hallway on the main floor of Old Stoney due to the large number of people in attendance. A notice was posted on the door of the Council Chambers that stated the meeting had been moved to the main floor hallway at Old Stoney.

Mayor Chris McBarnes called the meeting to order, and led the assembly in the Pledge of Allegiance. Clarence Warthan then prayed. Upon roll call the following members were present: Jim Moyer, Eric Woods, Wanda Mitchell, Clarence Warthan, Steve Beardsley, and Lewis Wheeler. Also present: Judith Sheets, Clerk-Treasurer. Absent were Joe Palmer and Les Bergum, City Attorney.

MINUTES

The minutes for the August 13 2018 regular meeting were presented. Wanda Mitchell made the motion to approve the minutes from the August 13, 2018 regular meeting. Clarence Warthan seconded the motion. Upon roll call vote six “ayes” were recorded. Motion passed.

PUBLIC COMMENTS

Mayor McBarnes stated that there will be a two minute limit on the amount of time that each person can speak. Mayor McBarnes opened the public comments for those that were at the meeting in reference to the Humane Society. J.J. Tate passed out information and spoke about the Humane Society.

Don Stock stated that he was there in reference to the TRAX Program and that the Clinton County Chamber of Commerce supports the railroad over pass.

The following citizens also spoke about the Humane Society: Deborah Reems, Heather Clendenen, Viki Richardson, Jacob Triplet, Kim Harris, Carin Moskovitz, Bob Milton, Loren Lancaster, Royce Ford, Amanda McCollum, and Emily Maddox. There was discussion on the Humane Society.

Mayor McBarnes stated that the City has budgeted $20,000 for the Humane Society for the TNR Program. Ben Pfeffer, Interim Director for the Humane Society, and Nancy Elsea, Board Member of the Humane Society were given the opportunity to speak. Ben stated that the TNR program will be administered differently and that in 2019 they will purchase more cages and a part-time person will administer the program. Ben stated that they will also have educational material in English and Spanish. Ben stated that they need a few more weeks to get in order. Jim Moyer asked if they will not be using that much money. Ben stated that 25% to 35% will be for labor and the balance will be used for traps and an outreach program. Clarence Warthan asked the cost to neuter. Nancy Elsea stated $30 to $50. Discussion followed. Ben asked if they could delay the decision for a couple of weeks and that would allow them to get the information to the council. Eric Woods asked what would be a reasonable time for them to get back to the council so they can review. Ben stated no more than three weeks. Wanda Mitchell made a motion to table any funding for the Humane Society until more information is provided. Eric Woods seconded the motion. Upon roll call vote five “ayes” – Eric Woods, Wanda Mitchell, Clarence Warthan, Lewis Wheeler, Jim Moyer and one “abstain” – Steven Beardsley. Motion passed.

The council meeting was recessed at 7:57 PM so it could be moved back to the Council Chambers.

The Council meeting was reopened at 8:06 PM in the Council Chambers.

The meeting was open for Public Comments on the Frankfort Commons Golf Course. The following citizens spoke in support of the Frankfort Commons Golf Course: Jay Hawley, Bill Parsons, Karen Gregerson, Cindy Cacy, Tony Arion, Amy Mennen, Russ Kasper, Darrell Birge, Kevin Ward, Andrea Oliver, Helen Rayles, Deb McCollum, and David Hussey. Discussion followed. Mayor McBarnes closed the public comments for the Frankfort Commons Golf Course. Eric Woods stated that he thought there was some misinformation and that the Council is in the budget process with the golf course being a part of that.

Mayor McBarnes stated that Brian Jensen and Craig Haltom of Oliphant Golf Management were at the meeting to provide information. Craig Haltom stated that he was at the meeting to answer questions about the golf course. Craig stated that they support golf in small towns. Craig stated that they are approaching break even with the subsidy. Craig stated that revenue is up 30% and they are up 1500 rounds. Wanda Mitchell stated that we are at the end of a three year contract and that she would support a one year contract. Craig stated that they would be open to a one year contract. Eric Woods asked if the Council could get year to date or a summary by the next meeting. There was discussion by the council on the golf course. Mayor McBarnes stated that the golf course is incredibly important and is important to the schools. Mayor McBarnes stated that the Golf Course, Elections, Clerk-Treasurer salary, and the Humane Society TNR Program are the items left to discuss for the 2019 Budget. Steve Beardsley made a motion to pass the $150,000 to continue the operations of the golf course for one year as presented. Wanda Mitchell seconded the motion. Upon roll call vote five “ayes” – Eric Woods, Wanda Mitchell, Clarence Warthan, Steve Beardsley, Jim Moyer and one “nay” – Lewis Wheeler were recorded. Motion passed.

Lewis Wheeler left the meeting at 9:13 PM.

ORDINANCE 18-06: AN ORDINANCE AMENDING ZONING MAP.

Jay Moore stated that this is for Bell Machine, lots 12 and 13 in Block P of the Woodside Addition. Jay stated that this would change it to Roadside Business and asked the Council to suspend the rules and pass it on the second and third reading. Eric Woods made a motion to suspend the rules and pass Ordinance 18-06 on the second and third reading. Jim Moyer seconded the motion. Upon roll call vote five “ayes” were recorded. Motion passed. Clarence Warthan made a motion to pass Ordinance 18-06 on the second and third reading. Steve Beardsley seconded the motion. Upon roll call vote five “ayes” were recorded. Ordinance 18-06 was passed on the second and third reading. Ryan Bell thanked the Council for their support.

Mayor McBarnes recessed the council meeting at 9:16 PM for the Public Hearing on Resolution 18-30.

PUBLIC HEARING

There were no comments during the public hearing on Resolution 18-30.

The Public Hearing was closed at 9:17 PM and the Council meeting was reopened.

RESOLUTION 18-30: RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF FRANKFORT APPROVING STATEMENT OF BENEFITS AND CONFIRMING DESIGNATION OF AN ECONOMIC REVITALIZATION AREA

Jay Moore provided information on the expansion. Jay stated that they will be ramping up employment and equipment purchases. Eric Woods asked about the length of the abatement. Jay stated that it is for seven years and he will attach the abatement schedule. Eric Woods made a motion to pass Resolution 18-30 approving the abatement for Coomer & Sons Sawmill with the seven year abatement schedule. Steve Beardsley seconded the motion. Upon roll call vote five “ayes” were recorded. Resolution 18-30 passed.

ORDINANCE 18-07: ORDINANCE AUTHORIZING AND APPROVING CERTAIN ACTIONS AND DOCUMENTS IN CONNECTION WITH THE TAX REISSUANCE OF CITY OF FRANKFORT, INDIANA ECONOMIC DEVELOPMENT REVENUE MULTIPURPOSE BONDS, SERIES 2012 (WESLEY MANOR, INC. PROJECT.

Addison Bradford representing Wesley Manor explained the ordinance and that this will enable them to keep the interest rate the same. Steve Beardsley made a motion to suspend the rules and pass Ordinance 18-07 on the second and third reading. Jim Moyer seconded the motion. Upon roll call vote five “ayes” were recorded. Motion passed. Steve Beardsley made a motion to pass Ordinance 18-07 on the second and third reading. Clarence Warthan seconded the motion. Upon roll call vote five “ayes” were recorded. Ordinance 18-07 passed on the second and third reading.

ORDINANCE 18-08: AN ORDINANCE AMENDING AND RESTATING 90.15 AND REPEALING 90.16, 90.17 AND 90.18 OF THE MUNICIPAL CODE REGARDING ANIMAL VACCINATION REQUIREMENTS.

It was decided by consensus to leave Ordinance 18-08 tabled.

RESOLUTION 18-29: A RESOLUTION IN SUPPORT OF LOCAL MATCHING FUNDS FOR TRAX GRANT IF AWARDED TO THE CITY.

There was discussion by the Council on the City’s responsibility for the TRAX project. Mayor McBarnes stated that if things get totally out of whack then the City would have to step away and until it is signed we are not legally obligated. Steve Beardsley made a motion to pass Resolution 18-29. Wanda Mitchell seconded the motion. Upon roll call vote five “ayes” were recorded. Resolution 18-29 passed.

OLD BUSINESS

There were discussion on the 2019 Budget. Jim Moyer made a motion to keep the Clerk-Treasurer’s salary as it was presented. It was decided that no motion was needed since it was remaining the same as it was presented. The motion died. It was decided by consensus to approve the Clerk-Treasurer’s salary as it had been presented in the budget. Mayor McBarnes stated that the Clerk-Treasurer’s salary is approved by consensus as presented. Mayor McBarnes stated that they need to still decide on the Humane Society.

NEW BUSINESS

Tom Jameson gave an update on the SHARP Program. Tom stated that this program is through the cooperation of the Federal Home Loan Bank of Indianapolis, the Farmers Bank, and the City of Frankfort. Tom stated that they assisted six homeowner in 2017 and that they wanted to assist 12 homeowners and bring in $75,000 to the Community in 2018. Tom stated that 2018 has been a huge success and that they have assisted 15 homeowners and $124,362 was brought into the community. Tom stated that they had assisted homeowners with HVAC, bath remodels, roofs, windows, electrical, siding, guttering, carpeting and handicap accessibility. Tom thanked Karen Gregerson and Susan Ruch of the Farmers Bank along with Tina Stock, the Mayor’s Administrative Assistant for all their help with this program.

ADJOURNMENT

There being no further business to come before the Council, Jim Moyer made a motion to adjourn. Clarence Warthan seconded the motion. Mayor McBarnes adjourned the meeting.

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