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Board of Public Works Meeting Minutes – August 22, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, August 22, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Mayor McBarnes, Jim Siegfried, Ken Estes, Troy Bacon, John Kirby, Sam Payne, Jason Forsythe, Travis Sheets, Les Bergum, Judy Sheets and Barb Conner were present. Jack Dodd was absent.

MINUTES

The minutes of the August 8, 2018 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS

Bechel F. Crew came before the Board to discuss Frankfort’s Unified Neighborhoods. He said that they partnered with the Fair and they were holding a community event on Oct. 27th at 5:30. He said it was free to everyone. Bechel said they would start with a parade. Mayor McBarnes said that it would be great and asked him if he talked to the Hospital. Mayor McBarnes said to ask Chief Bacon to take a look at the parade route. Chief Bacon told Bechel to call him 3 weeks in advance and also mentioned to him to contact the State Highway. Mayor McBarnes recommended to the Board to approve this. Ken Estes made the motion to approve the Unified Neighborhood Community event. Jim Siegfried seconded the motion. Motion passed 3-0.

ATTORNEY

Les Bergum, Attorney, presented to the Board Resolution 18-11, which directs the Mayor to send a written notice to Aquatic Management to let them know that we will not automatically renew the contract.

RESOLUTION 18-11 A RESOLUTION TERMINATING SWIMMING POOL MANAGEMENT AGREEMENT.

Jim Siegfried made the motion to approve the Resolution 18-11. Ken Estes seconded the motion. Motion passed 3-0. Les said he had an offer to sale 606 E. Clinton St. He has a Public Notice that will be published on August 29th and September 5th. Les said that the City can accept any bid from August 29 to Oct 24th. There was discussion on what the lowest bid is that they would accept. Jim Siegfried made the motion to have $6,500.00 as the lowest bid and advertise this on the public notice. Ken Estes seconded the motion. Motion passed 3-0. Les brought before the Board a contract to purchase the Real Estate at 255 N. Jackson St. This property has been vacant for several years. We will purchase this property for $4,148.00. The City would be responsible for paying the taxes next year. Mayor McBarnes said that we would pay it out of Edit – Unsafe Building Fund ( 444001441.000). Ken Estes made the motion to approve the purchase of Real Estate contract. Jim Siegfried seconded the motion. Motion passed 3-0. Les brought before the Board another Resolution.

RESOLUTION 18-12: A RESOLUTION IN SUPPORT OF LOCAL MATCHING FUNDS FOR TRAX GRANT IF AWARDED TO THE CITY.

Les said that the County Council passed theirs unanimously. Jim Siegfried made the motion to approve Resolution 18-12. Ken Estes seconded the motion. Motion passed 3-0.

PARKS DEPARTMENT

Travis Sheets, Park Superintendent, said that the Overdose Awareness is renting a shelter on August 31st, but would like to get the fees waved. Jim Siegfried made the motion to wave the fees for the Overdose Awareness. Ken Estes seconded the motion. Motion passed 3-0. Travis said he received a bid from Rieth Riley Construction for paving at the Park. The bid is $16,640.00. Ken Estes made the motion to accept the Rieth Riley bid. Jim Siegfried seconded the motion. Motion passed 3-0. Travis said that he has been trying to get someone in here to work on the Aviary for months. He said that he has finally found somebody that is willing to do it. Clinton Taylor Construction will come and work on the Aviary for $19,200.00. The project will only take them 7 days to do. Jim Siegfried made the motion to approve the bid from Clinton Taylor Construction not to exceed $20,000.00. Ken Estes seconded the motion. Motion passed 3-0. Travis said he would like to have approval to hire Larry Davis part time. They are just waiting on the background and drug testing to get back. Ken Estes made the motion to hire Larry Davis part time pending the background and drug test results. Jim Siegfried seconded the motion. Motion passed 3-0. Travis said that the Council is looking at the Pool. He said that we need to make some decisions. We are going to do a feasibility study and have some public forums. The price for the feasibility study would be around $14,600.00. Jim Siegfried made the motion to do a feasibility study, but not to exceed $19,600.00. Ken Estes seconded the motion. Motion passed 3-0.

POLICE DEPARTMENT

Troy Bacon, Police Chief, mentioned there was a school safety article in The Times. He said that the Resource officers are doing great. He has met with all of the officers. Chief Bacon said that the officers are bonding with the kids and this will last a life time. He said that he authorized Deputy Chief Shoemaker to purchase stop sticks. He received a quote for 8 stop sticks from Stop Stick for $4,080.00. He would like to take it out of Police budget Other supplies (101008211.015).
Ken Estes made the motion to accept the purchase of 8 stop sticks for $4,080.00. Jim Siegfried seconded the motion. Motion passed 3-0.

FIRE DEPARTMENT

John Kirby, Fire Chief, said that he loves seeing the Police in the schools. He said they had a fire drill at Blue and Green Meadows. He said it was a great thing. Chief Kirby said that this year in the EMT class they have 9 students. He mentioned that Matt Stidham does a great job. Chief Kirby said that he had the Washington Twp. contract signed, now they are just waiting on Jackson Twp. The Fire Dept. is wanting to buy 14 Ballard Sleeves at $50.00 each with shipping and handling. The cost would be $814.87. He said that he would like to take that out of Building Repairs (101006361.000). Chief Kirby said he heard back from Ben Sutter for a new sign, but he is still waiting to hear back from Muck Creek and a couple of others. He also said that they are doing some landscaping. Mayor McBarnes thanked Chief Kirby for his help on the fire at R & D Plastics. He also thanked Chief Bacon for directing traffic.

STREET DEPARTMENT

Jason Forsythe, Street Superintendent. Mayor McBarnes mentioned there was a set back with the Washington Ave. project. He said because it is a State project that they are in charge of the bidding process. They are rebidding the project. They should award it by the end of October. Jason said that the Safe Routes to School is close to wrapping things up. He said they have new crosswalks on Clay St. Jason mentioned that at Sparrow Florist people are using S. First St. as an entrance to their Parking lot. He said he is afraid it will start to tear the new sidewalk and ADA ramp. Ken Estes mentioned putting a flower pot between stop sign and fire hydrant.

BUILDING INSPECTOR

Sam Payne, Building Inspector, said the ISO survey is complete and turned in. He said that 1003 E. Walnut St. is needing a 30 day extension on their building permit. Ken Estes made the motion to grant 1003 E. Walnut St. a 30 day extension. Jim Siegfried seconded the motion. Motion passed 3-0. Sam said that Adam Hoke, Fire Dept., Kevin Catron and him are going through R & D Plastics and making them clean it up. He said that Ron Bogard said all of the extinguishers are there but 3. He said that R & D Plastics are liable to see him or Kevin Catron there at any time checking on the building. Sam also said he has the Demolition contract for 906 Blinn Avenue. Ken Estes made a motion to approve the Demolition contract for 906 Blinn Avenue. Jim Siegfried seconded the motion. Motion passed 3-0.

UNFINISHED BUSINESS

None

NEW BUSINESS

None.

CLAIMS

Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0.

ADJOURNMENT

There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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