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Board of Public Works Meeting Minutes – April 25, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, April 25, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Ken Estes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed. Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Katrina Bell, Joe Ruch, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present. Mayor McBarnes and Travis Sheets were absent.

MINUTES: The minutes of the April 25, 2018 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion passed 2-0.

POLICE DEPARTMENT: Police Chief, Troy Bacon, said he was following up on the Gentry St. & Barner St. intersection. He said it used to be a 4-way stop, so they wanted to look and see if they thought it should go back to being a 4 –way. He did a study from April 30- May 3 from 11-3, 4-5, and 5-6. There were 350 vehicles that went through. They didn’t see any traffic violations. He said the average speed was 24 mph., with the fastest speed being 28 mph. Chief Bacon said his recommendation is to not put a stop sign there. Ken Estes said that he will accept that. Jim Siegfried agreed with Ken.

PUBLIC COMMENTS: None.

FIRE DEPARTMENT: Fire Chief, John Kirby, said that he needs to remove an Ipad from the Fixed Assets. Chief Kirby said they had the drill Thursday and Friday and he wanted to publicly thank everybody that helped: Clinton Central Dispatch, Clinton County EMS, Police, Fire, Lifeline, Coroner, Goodwin’s (they also purchased 26 t-shirts for the kids), Clinton County EMA, Drama Dept, Frankfort Sr. High School, Jerry’s Body Shop (they donated 2 cars), Marcos Pizza, and Jason Forsythe and Sam Payne, they were the Grim Reapers. It must have worked, because there were no incidents during the prom. Ed Cripe and Matt Stidham did all the talking to the kids. Chief Kirby said that he gave them a new letter to look over. Ken Estes said that it was better, but he would prefer the Mayor look it over first. He also said that the Department has had to set up Landing zones many times and he would like to move into the future and get a Landing kit. The kit is only $369.75 and he wants to pay for it out of 101006335.000 (Fire – training equipment). Jim Siegfried made the motion to accept the quote for the landing zone kit and to pay it out of Fire –training equipment. Ken Estes seconded the motion. Motion passed. Chief Kirby also said that he is wanting to buy a desk, chair and mat. The cost would be $350.00. He said he will pay it out of Cum Fire 412001400.000 (Cum Fire – Furniture & Fixtures). Jim Siegfried made the motion to accept the purchase of a chair, mat and desk for the Fire Dept. not to exceed $350.00 and pay it out of 412001400.000. Ken Estes seconded the motion. Motion passed. Chief Kirby asked to remove a fixed asset that doesn’t work anymore. The tag Number is 00557, it is an Ipad Air. Jim Siegfried made the motion to remove the Ipad Air from the fixed assets. Ken Estes seconded the motion. Motion passed.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that they attended the IU Health Fair on May 1st. Jason said that he went to a Safe Routes to School meeting. ENJ Concrete was there along with VS Engineering and INDOT. He said he would like to thank Mike Beck and Todd Corrie for being there. They will need to move some Hydrants and Utility poles. Jason also said they have been working in the alleys. He said the Southwest side is finished. They will have the Northwest finished by the beginning of next week.

BUILDING INSPECTOR, Katrina Bell, Code Enforcer, said they have the sidewalk agreement signed. She said 451 W. Sullivan St. is needing a 90 day extension on their permit. The only thing they have left is putting siding on. Jim Siegfried made the motion to give a 90 day extension to 451 W. Sullivan St. Ken Estes seconded the motion. Katrina said they have had 100 complaints, they have given 47 tickets or warnings, cited 18, 32 are resolved and 3 were unfounded, which means they were either corrected or weren’t there. They have had 2 property maintenance summonsed to court, 18 city violations, 350 tickets have been paid. They did 6 default judgments and 1 has agreed to pay. Katrina also said she just sent out 21 certified grass letters.

PARKS DEPARTMENT: Joe Ruch, Working Supervisor, said that they have a contract with Phillips Greenhouse for watering the flowers around town. The agreement is for $6,000.00. Joe said they contacted Hardesty Landscaping and Warren Lawn & Landscape to put a quote in for the watering of flowers. They both declined. Jim Siegfried made the motion to approve Phillips Greenhouse for the watering of flowers. Ken Estes seconded the motion. Motion passed.

HUMAN RESOURCES: Jack Dodd, Human Resources, said they hired Allison Lyons part time in the HR Office. She will work Monday thru Friday from 9-2:00. He also said they would be sending out the Dept. annual employee evaluations.

ATTORNEY: Les Bergum, said that the Board will open bids for the Central Ave. property at the next meeting.

UNFINISHED BUSINESS: Troy Bacon, Police Chief, said they have been narrowing down the school resource process. They have a female applicant that he will hopefully be able to get approved at the next meeting. Right now she is going through the perf process. Chief Bacon said they had sent out RFP’s for site analysis. He said they received a quote from KJG Engineering and they will be working with Zimerman. They also received one from American Structurepoint. He said they are doing the process right. He said that they have been to Michigan City twice to look at one that American Structurepoint built. They also went to West Bend, WI to see one that Zimmerman / KGJ built. Chief Bacon said that the Building team has interviewed both firms. On April 27th he said that the Building team met and developed a recommendation. He said there recommendation is KJG/Zimmerman. Chief Bacon said the Building team consisted of Mayor McBarnes, Wanda Mitchell, Jim Skinner, Josh Ruben, Steve Beardsley, Clarence Warthan and Troy. Jim Siegfried made the motion to accept KJG/Zimmerman. Ken Estes seconded the motion. Motion passed. Phase 1 will start now.

NEW BUSINESS: Conflict of interest for Charles Baetz. Jim Siegfried made the motion to accept the conflict of interest from Charles Baetz. Ken Estes seconded the motion. Motion passed.

CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Ken Estes adjourned the meeting.

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