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Board of Public Works Meeting Minutes – March 14, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, March 14, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Sam Payne, Travis Sheets, Jack Dodd, Judy Sheets and Barb Conner were present. Les Bergum was absent.

MINUTES: The minutes of the February 28, 2018 regular meeting were presented. Ken Estes made the motion to accept the minutes as presented. Mayor McBarnes seconded the motion. Motion passed. Jim Siegfried abstained.

PUBLIC COMMENTS: Dan Miller, with the Frankfort Jaycees was here to discuss the Spaghetti Run that will be taking place on April 7th from 9-11:00. Jim Siegfried made the motion to accept the Spaghetti Run Route on April 7th. Ken Estes seconded the motion. Motion passed 3-0. Mayor McBarnes commended the Jaycees on the nice job they do.

POLICE DEPARTMENT: Police Chief, Troy Bacon, said that they had sent out RFP’s for the new Police Station. He said he received 2 sealed bids, one from KJG Engineering and the other one was from American Structurepoint.   Jeremy Duff, with KJG Engineering said they will bring in consultants that have done a lot of Police Stations. Mayor McBarnes recommended to the board to table the bids. Jim Siegfried made the motion to table the bids until they have time to look at them. Ken Estes seconded the motion. Motion passed 3-0. There was discussion between Mayor McBarnes and Chief Bacon on scheduling interviews. Chief Bacon also said that he is needing 2 Motorola Portable Radios. He is wanting the Board to approve the purchase, but not to exceed $9,200.00. He said that he would pay it out of 101008212.000. Ken Estes made the motion to allow the purchase of 2 Motorola portable radios not to exceed $9,200.00. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon said that he has given Zachary Nichols a conditional offer of employment. He said that Zachary has been a Bloomington Police Officer for 2 years. He said the employment offer is contingent on Perf, between Frankfort and Bloomington, and also the Human Resources process. Mayor McBarnes said that he supports the conditional job offer. Jim Siegfried made the motion to hire Zachary Nichols upon the contingent on Perf and the Human Resources process. Ken Estes seconded the motion. Motion passed 3-0. Scott Shoemaker, Deputy Chief, spoke about a Rally that would be taking place downtown on March 24th. He said they would have extra officers there. He said depending on the number of people they might have to shut down some streets. Deputy Chief Shoemaker said Mark Newhart is organizing the event and they would be talking about a multitude of issues.

Mayor McBarnes said that the Sharp Director, Thomas Jameson, agreement needed to be renewed. He also said that this year they were hoping to help 12 households at $12,000.00. Ken Estes made the motion to renew the agreement with the Sharp Director, Thomas Jameson. Jim Siegfried seconded the motion. Motion passed 3-0.

FIRE DEPARTMENT: Fire Chief, John Kirby said they had 5 Firefighters go to Chicago for the American Lung Association Fight for Air Climb.   Chief Kirby said they have a cause of a fatal fire that happened 6 weeks ago on Rossville Ave. It was an accidental fire caused by electrical problems. He also said that their investigation lockers are starting to get rusted out. These lockers hold evidence in them and sometimes the evidence can be there for a while. Chief Kirby is wanting to get new investigation lockers for the price of $1,368.00 and pay for them out of 412001400.000. He said they just solved a car fire that happened 3 years ago, because people started talking. Jim Siegfried made the motion to allow the purchase of investigation lockers. Ken Estes seconded the motion. Motion passed 3-0.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that he has 84 sign posts and 72 street signs that are damaged and they need to be removed from the fixed assets. Ken Estes made the motion to remove the street signs and sign posts. Jim Siegfried seconded the motion. Motion passed 3-0.   Jason also said that with his Administrative Assistant being by herself at the Street Department a lot, he has been looking into getting an alarm system from Apex. He said that he received a quote to get their old street sweeper fixed. He said the Department uses it a lot. The cost would be $5,118.00. He wants to pay ½ out of 201001232.000 and the other ½ out of 225001359.000. Ken Estes made the motion to repair the street sweeper. Jim Siegfried seconded the motion. Motion passed 3-0. Jason also said that the trash truck 11 is going to be cheaper than he thought on the repairs. He said he would speak to the Board before the next meeting and ratify it. He said he has started locates on the signs. He said they are hitting everything they can do without locates, which is the South East part of town.

BUILDING INSPECTOR, Sam Payne, Building Inspector, said that he needed to get approval to publish the mowing and 50/50 sidewalk notices to bid. Ken Estes made the motion to publish the notice to bid for the mowing contract. Jim Siegfried seconded the motion. Motion passed 3-0. Jim Siegfried made the motion to publish the 50/50 sidewalk bid. Ken Estes seconded the motion. Motion passed 3-0. Sam said they have issued 12 permits, 2 commercial, 1 sign permit, and 1 BZA. Vectren has paid $5028.00 for street cuts. They have collected $915.00 for parking rental. The total revenue for February was $8,069.76. Sam mentioned that they need to do something about the scope of work for Demolitions. He said that they want them to check for asbestos, but the scope of work doesn’t mention that. Ken thanked Sam for catching that. Jim Siegfried made the motion to change the scope of work for demolitions effective March 14th. Ken Estes seconded the motion. Motion passed 3-0. The Building Inspectors office along with Kevin Catron, Fire Inspector, have been doing some inspections. They have determined that 551 W. Washington St. is uninhabitable. 659 W. Washington, they have given them 15 days to empty the building, because they determined it is uninhabitable. Sam also said that they will be going to 556 N. Clay on March 22nd. There was discussion that followed. Sam said 358 Main has a new owner and they are remodeling it. Jim Siegfried told Sam to keep up the good work.

PARKS DEPARTMENT: Travis Sheets, Park Superintendent, said the Park will be holding the trout tournament at 9:00 on Saturday at the pond on the Golf Course and the community is invited. The age groups are up to 6 years old, 7-12 years, and 13-16 years. He said the following weekend they are having another tournament and it will be a $20.00 entry fee and you can keep what you catch. He said the reason he is having it so early in March is because he doesn’t want to interfere with Golf. Travis said the large restrooms have been gutted and they are going to act as the General contractor for the job. Once these restrooms are finished, all of the restrooms in the park will be new. He said that they have encumbered money for the Aviary. City Light and Power will help with the roof. Travis also mentioned that he has 3 emu’s that he would like to sell. He said that 1 of them has already been approved. Ken Estes made the motion to sell 2 emu’s. Jim Siegfried seconded the motion. Motion passed 3-0. He also said they are working with Healthy Communities.

HUMAN RESOURCES: Jack Dodd said that they are looking at an online portal, so we can go paperless. He said employees would be able to go on to it and see their check stubs and be able to change their information.

UNFINISHED BUSINESS: None

NEW BUSINESS:  Mayor McBarnes thanked the Dept. Heads for everything they do.

CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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