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Tuesday, May 22, 2018

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Board of Public Works Meeting Minutes – February 14, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, February 14, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Travis Sheets then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Sam Payne, Travis Sheets, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present.

MINUTES: The minutes of the January 24, 2018 regular meeting were presented. Ken Estes made the motion to accept the minutes as presented. Jim Siegfried seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS: Kathy Martin, Healthy Community, they do grants, mental health, tobacco, miscellaneous and questions for insurance. She said on May 12th the will be having a Mental Health 5K. If there is a group, they will get free t-shirts. It is a free event. Kathy said they would like to put banners up around the square. Travis Sheets said that he could put them up tomorrow when he takes the others down.   Kathy said there needs to be a policy in place about no smoking on City property. She suggested starting small, like maybe no smoking at the Hot Dog Festival.   There organization does signs. There was discussion about no smoking at the City Parks. Mayor McBarnes asked Travis and Joe to come up with a policy on this.

ATTORNEY: Les Bergum, We have a resolution for 960 new double faced street signs from Hall Signs. The quote is $24,675.29 and this includes delivery.

RESOLUTION 18-02: A RESOLUTION AUTHORIZING THE SPECIAL PURCHASE OF CUSTOMIZED STREET SIGNS AND SIGN ACCESSORIES. Mayor McBarnes suggested paying $12,500.00 from MVH -201001362.000 and the balance $12,175.29 from MVH -201001210.000. He told Jason that he would work with him if he needed more money. Ken Estes made the motion to approve Resolution 18-02 authorizing the special purchase of street signs and accessories and paying for them out of MVH. Jim Siegfried seconded the motion. Motion passed 3-0.   Les said he had a Resolution 18-03. Last week he had taken it to the County Commissioners for their approval.

RESOLUTION 18-03: A RESOLUTION REQUESTING REMOVAL OF CERTAIN TAX PARCELS FROM THE TAX CERTIFICATE SALE AND ASSIGNMENT OF SUCH CERTIFICATES TO THE CITY OF FRANKFORT, INDIANA. The properties are 409 W. Boone St and an additional lot, 851 ½ S. Third St. and an additional lot. Les said that the City won’t own these for several months. Jim Siegfried made the motion to accept Resolution 18-03. Ken Estes seconded the motion. Motion passed 3-0. Les said that the City purchased a property on tax sale in October. Les said that he would like the Board of Works to hire additional outside legal help Buchanan & Bruggenschmidt to take care of the Title Work and everything that needs done for the Tax Sale properties. He said they would charge $500.00 per parcel, there are 8 parcels.  Ken Estes made the motion to hire Attorney’s Buchanan & Bruggenschmidt. Jim Siegfried seconded the motion. Motion passed 3-0. Les also said that Chief Kirby will be working on the bill of sale for the fire masks.

POLICE DEPARTMENT: Police Chief, Troy Bacon, said the City of Frankfort is the 23rd safest City in Indiana. He gives the credit to all of his Department for their hard work in keeping crime down. He introduced Jonathan Cerda, he is the Department’s intern. He is in his second year at Ivy Tech majoring in Criminology. Mayor McBarnes welcomed Jonathan to the City.

FIRE DEPARTMENT: Fire Chief, John Kirby, said that he, Ed Cripe and Susan Nelson have worked on the AFG Grant and got it submitted. He said it was due Feb. 2 and now they would just have to wait. Chief Kirby said that the Air pacts came in and they would be having training today, tomorrow and Friday. Chief Kirby said that he wants to commend the Firefighters for a wonderful job on fighting the fire on Feb. 5. Mayor McBarnes said that Chief Kirby was there with his firemen at 3:15 in the morning.  Chief Kirby turned in fixed assets, they are as follows:

  • Battery Pack Charging Station – 10452, 10453, 10454
  • MSA G1 SCBA Air Pack – 10194, 10195, 10196, 10197, 10198, 10199, 10201, 10202, 10203, 10204, 10205, 10206, 10207, 10208, 10209, 10210, 10211, 10212, 10213, 10214, 10215, 10216, 10438, 10439, 10441,10443
  • MSA G1SCBA Air Pack with Camera – 10433, 10434, 10435, 10436, 10437

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that he is waiting on the back ground check and drug test for Leaf Beaucamp. Jim Siegfried made the motion to accept Leaf Beaucamp as a Street Dept employee pending the back ground check and drug test. Ken Estes seconded the motion. Motion passed 3-0. Jason mentioned that the spring clean-up will be April 30th – May 5th. April 28th will be the free day at the landfill. The Bank shred day will be from 9-12:00 on May 5th by the Courthouse. Ken Estes made the motion to approve the spring cleanup. Jim Siegfried seconded the motion. Motion passed 3-0.

BUILDING INSPECTOR: Sam Payne, Building Inspector, said that the CSX mowing contract ended Dec. 31, 2017.  He said the current contract is $4500.00 for 3 years. Mayor McBarnes suggested raising the contract price up to $7,000.00 to see what they say. Sam also said that 1451 W. Sullivan St. is needing a 60 day extension on their permit. Ken Estes made the motion to accept the 60 day extension for 1451 W. Sullivan St. Jim Siegfried seconded the motion. Motion passed 3-0. 1402 Hawthorne Ave. needs a 60 day extension. Jim Siegfried made the motion to accept the 60 day extension for 1402 Hawthorne Ave. Ken Estes seconded the motion. Motion passed 3-0. Sam said that 358 W. Sullivan St. and 1352 Hawthorne Ave. will be torn down by their owners. He also said that they have mailed out 10 letters to owners of abandoned and nuisance properties. There have been 30 electrical inspections, which 17 had violations resulting in re-inspecting them. There have been 16 other inspections, which include – footers, framing, post holes and roughens, etc…

PARKS DEPARTMENT: Travis Sheets, Park Supervisor, said that he needed to get Kevin Townsley approved to run the Pool concessions. Ken Estes made the motion to approve Kevin Townsley to run the Pool concessions. Jim Siegfried seconded the motion. Motion passed 3-0. Travis said that Spear Corp would have the repairs to the baby pool done by Tuesday. He also said the large restroom is basically just a shell left.

HUMAN RESOURCES: Jack Dodd said that the new paystubs will have the new pay tables.

UNFINISHED BUSINESS: None

NEW BUSINESS:  Bond Issuance – March 7th there will be a meeting at the Public Library at 6:15. On March 8th there will be a special meeting of the Council to discuss the project. Conflict of Interest for: Judge Matthew Beardsley. Jim Siegfried made the motion to approve the conflict of interest. Ken Estes seconded the motion. Motion passed 3-0.

CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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