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Board of Public Works Meeting Minutes – January 24, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, January 24, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Jason Forsythe, John Kirby, Travis Sheets, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present. Troy Bacon and Sam Payne were absent.

MINUTES: The minutes of the January 10, 2018 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS: Nathan Crabtree and Kyle Hodges talked about the Jaycees taking over the Fire and Ice festival this year. Nathan said they were wanting to ask the Boards permission to use the downtown from 12-8:00 p.m. for the festivities. He said they were going to cut out a couple of the activities. One would be the zipline and the other would be Snow Boarding. Nathan said they would like to close Main St., Clinton St. – Columbia St. and Washington St. to Columbia. Mayor McBarnes said that this is a great event and the City will support them. The City will sponsor a block of ice. There was discussion that followed. Mayor McBarnes asked them if they had insurance. They are covered by Farm Bureau and need to put the City of Frankfort on the Insurance.

FIRE DEPARTMENT: Fire Chief, John Kirby, said that there was an amendment to the Center Twp. Fire contract. Center Twp made the payment for the Fire truck lease. Chief Kirby said that 5Alarm would be fitting the department for the air pacts on Jan. 30, 31 and Feb. 1. He said that Kempton Volunteer Fire Dept. was interested in 6 of their old masks and Burlington Volunteer Fire was interested in 22. He thought maybe they would ask $100.00 for each. There was discussion about whether to charge them or donate them. Jim Siegfried made the motion to move masks and air pacts to Kempton & Burlington Volunteer Fire Departments at no cost. Ken Estes seconded the motion. Motion passed 3-0. It was mentioned that Chief Kirby would have to do a removal of assets. Chief Kirby said he would like to get his Fire investigators a new computer. As of now, they don’t have a computer and are sharing with everyone. He has 3 quotes for computers. They are: Best Buy -$883.95, Staples -$716.97 and Pro-Byte -$746.99. Mayor McBarnes suggested that he stay local. Chief Kirby said he would pay for it from 412001410.000. Ken Estes made the motion to accept the bid from Pro-Byte. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Kirby said they are redoing the class room. The clarity isn’t as good as it should be for the projector, so he received 3 quotes for a projector. The quotes are: BestBuy -$849.99, Pro-Byte – $799.00, and JmGOUS -$800.00. His recommendation is JmGOUS. Jim Siegfried made the motion to accept the bid from JmGOUS for $800.00. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby said he would like to get a couple of cameras in the class room. He said as of now, the investigators have to go to the Police Department when they are interrogating someone. Chief Kirby said that he received a bid from Apex for $3,200.00 for cameras. He said they could get them online for $1100.00. There was discussion on this. Mayor McBarnes said he felt like they should keep doing the interrogating at the Police Dept. for now. He also said that we can re-approach this at a later date.

PARKS DEPARTMENT: Travis Sheets, Park Supervisor, said they are 90% done on taking down the lights. He said they were going to have a trout tournament on March 17th. Travis said there has been a big response. He also said that he had the concession agreement. Travis recommends the board to approve Bill William. Ken Estes made the motion to approve the concession agreement with Bill William from May 1, 2018 through at least Sept. 4, 2018. Jim Siegfried seconded the motion. Motion passed 3-0. They discussed that it could be open later than Sept. 4th weather permitting. Travis said that the Estimator for Burns Buildings, which is doing the large animal enclosure made a mistake on the bid by $3,500.00. Ken and Jim commented that they were still considerably less even if the City paid them the $3500.00. Mayor McBarnes said it could be paid out of Edit – Park upgrade. There was some discussion that followed. Mayor McBarnes said they could take it out of Edit – Parks Restroom. Mayor McBarnes along with Travis decided to pay it out of Cum Cap Development – Park. Ken Estes made the motion to pay $3500.00 to Burns Buildings. Jim Siegfried seconded the motion. Motion passed 3-0.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, showed pictures of the logo he is wanting to put on the new Garbage truck. He received a bid from Madmen Creative for both sides of the truck for $595.00. He received one from Graphics Guardian for $350.00. Jason said that he liked the Graphics Guardian the best and they would be able to start it next week. Mayor McBarnes agreed with Jason. Jason said with the freezing rain this morning his trucks were out at 4:30 a.m. and putting salt down. The problem was it kept refreezing until 10:00 a.m. He said there is a cut in the pavement between Washington St. and Clinton St. It was paved in 2015 by Calumet. It is too cold to seal it. He said he was going to check with the Building Inspectors office to see who cut it. It wasn’t cut by Vectren or Miller. Jason spoke with Conrad from Reith Riley and he said that the cut will get better when it warms up.

ATTORNEY: Les Bergum, said that Chief Bacon had received quotes for leasing or financing his 4 new police cars. The quotes are from Republic First National with an APR of 3.67%. The price would be $54,252.15 per year for two years. The second quote was submitted by Ford Credit. It has an APR of 6.95%. The price would be $54,371.06 per year for 2 years.   Les said Chief Bacon suggested going with Republic First National. Jim Siegfried made the motion to accept the bid from Republic First National for the purchase of the police cars. Ken Estes seconded the motion. Motion passed 3-0. Les said that the Board needs to ratify the RFP for building a new Police Station. Ken Estes made the motion to ratify the RFP. Jim Siegfried seconded the motion. Motion passed 3-0. Les said that he had a Resolution for requesting the removal of 3 properties from the tax sale certificate.

RESOLUTION 18-01: A RESOLUTION REQUESTING REMOVAL OF CERTAIN TAX PARCELS FROM THE TAX CERTIFICATE SALE AND ASSIGNMENT OF SUCH CERTIFICATES TO THE CITY OF FRANKFORT, INDIANA.   The 3 properties are 509 Delphi, 758 Magnolia Ave and 455 E. Washington St.   Jim Siegfried made the motion to accept Resolution 18-01 for removing the 3 properties from the tax sale. Ken Estes seconded the motion. Motion passed 3-0.

HUMAN RESOURCES: Jack Dodd said he needed to remove a fixed asset. It is a copier that he received from the Building Inspectors office. Jack said that it is not working. Jim Siegfried made the motion to remove the copier from the fixed assets. Ken Estes seconded the motion. Motion passed 3-0.

UNFINISHED BUSINESS: Jim Siegfried said that we should have something in next month for the appraisals of the properties.   He also said that he has a proposal for maintenance of the Johnson fountain. They will come in and open it and shut the fountain down for the price of $3,841.00. Jim Siegfried made the motion to accept the bid. Ken Estes seconded the motion. Motion passed 3-0. It will be paid out of BOW-Building Repairs.

NEW BUSINESS: Conflict of Interest for: Dan Davis, James Spears, Brad Pickard, Craig Rutledge, Jeff Moore, Matthew Stidham.  Ken Estes made the motion to approve the Conflict of Interests. Jim Siegfried seconded the motion. Motion passed 3-0.

CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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