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Board of Public Works Meeting Minutes – January 10, 2018

The Board of Public Works and Safety met in a regular meeting on Wednesday, January 10, 2018 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Sam Payne, Joe Ruch, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present.

MINUTES: The minutes of the December 13, 2017 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion passed 3-0. The minutes of the December 27, 2017 meeting were presented. Ken Estes made the motion to accept the minutes as presented. Jim Siegfried seconded the motion. Mayor McBarnes abstained. The minutes of the December 29, 2017 special meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Mayor McBarnes abstained.

PUBLIC COMMENTS: None

FIRE DEPARTMENT: Fire Chief, John Kirby, said that he has hired Trent Booth. Chief Kirby said they had 55 applicants and Trent is the second hire from the applicants. He said that Trent passed the written test, agility test and perf. Mayor McBarnes did Trent Booth’s Oath of Office. Chief Kirby said they needed to amend the Fire contract with Center Twp. The contract says it is from 1-1-17 to 12-31-17. It should read 1-1-17 to 12-31-18. Ken Estes made the motion to amend the fire contract with Center Twp. Jim Siegfried seconded the motion. Motion passed 3-0. Adrian Corrillo came to me and is wanting to do an internship at the Fire Dept. He said he had gotten with Chief Bacon and is going to use his intern agreement. Chief Kirby said that he changed some verbiage on it. He said Adrian is in the Fire Science program. He will work 120 hours. Adrian will work Friday and Saturday’s and on his spring break. Jim Siegfried made a motion to approve the intern policy. Ken Estes seconded the motion. Motion passed 3-0.

POLICE DEPARTMENT: Police Chief, Troy Bacon, said that he needs to ratify 2 promotions. Caesar Munoz is being promoted to Patrol Shift Sargent. Chief Bacon said that he is the most aggressive officer. Ken Estes made the motion to ratify the promotion of Caesar Munoz. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon said his second promotion is Evan Hall. He said that he is an excellent caring officer. He restarted the K-9 program here. Mayor McBarnes said that he fully supports Evan Hall’s promotion. Jim Siegfried made the motion to ratify the promotion of Evan Hall. Ken Estes seconded the motion. Motion passed 3-0. Chief Bacon said that the lease agreement with The Farmers Bank needs to be ratified. Ken Estes made the motion to ratify the lease agreement with The Farmers Bank. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon said that he had received a quote for 4 new police cars from Mike Raisor. He pulled Bloomington Ford’s and Advantage Ford’s quote off of the State’s QPA. The quote is for 1 command vehicle for $25,905.00 and 3 police Ford Explorers at $26,253.00 each. The total quote is for $104,664.00. Ken Estes made the motion to accept the bid from Mike Raisor Ford for the purchase of 4 police cars for a price of 3 at $26,253.00 and 1 at $25,905.00 for a total price of $104,664.00, subject to and conditioned upon satisfactory and approved terms of lease including interest rate, buyout and annual appropriation of funds contingency. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon presented the quote for the equipment in these 4 new cars from Move Over Outfitters. The cost for 1 Command vehicle is $7,640.63. The cost for 3 Patrol cars is $8,887.47 each. The total price for all 4 vehicles is $34,303.04. He said that he has $34,000.00 budgeted, so he will have to transfer money to make up the difference. Chief Bacon said he encumbered $31,100.00 for In Car Cameras. He budgeted $32,000.00 for this year for the cameras. He has a quote from WatchGuard for $61,767.00 for 11 in car cameras. They will sync with the body cameras. Ken Estes made the motion to accept the quote from WatchGuard for $61,767.00. Jim Siegfried seconded the motion. Motion passed 3-0. He said the police stats are down by 6%. The tickets are up 5% and the calls are about the same. Chief Bacon said Josh Ruben was named the 2017 Officer of the year. The Police Dept. had over 100 applicants, he said it would be interesting to see how many show up for the agility test.

Mayor McBarnes said that we will transition to the Street Dept. Chief Bacon gave an update on the E. Ohio St. situation. He said they have had an increase in calls there about neighbor disputes. The Board heard from Terry Reed and a couple of other neighbors. Street Superintendent Forsythe said that the E. Ohio situation is not safe. Mayor McBarnes asked if this was a general consensus among the neighbors? There was some discussion on the matter. Ken Estes made the motion to put parking on both sides of the Street. Jim Siegfried seconded the motion. Motion passed 3-0.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said the City is getting new Street signs. He said that we need 900 new signs, so he is going to get a quote. Jason gave a wrap up of the weather, he said so far there have been no problems. Everything is going well.

BUILDING INSPECTOR: Sam Payne, Building Inspector, stated that he attended the landlord meeting on Tuesday at 6:00. He said some of the tenants share power from their neighbors. He also told them they needed 24 hour notice for an inspection. Sam mentioned the fire at Magnolia, Brian Ridenour will be taking that house down. It is being paid for by the homeowner. He also mentioned that he and Casey will be taking a look at 855 N. Main St. burn out house with the homeowner. Sam said that the ADA Title VI has been updated and he is sending it to the state. He will be having a public meeting. He said that the street cuts cost $4.00 for asphalt and the concrete costs $6.50.

HUMAN RESOURCES: Jack Dodd, Nothing.

PARKS DEPARTMENT: Joe Ruch, working Supervisor, said they received $21,999.49 in donations for the Christmas lights. They have $5,000.00 more that they have received from businesses and citizens. Joe said even with the weather, they have about 60% of the lights down. He said they built a loft in the storage barn. Joe said that they should have the vendor form for the 4th of July updated by the end of the month.

ATTORNEY: Les Bergum, said that he has his annual agreement ready. Jim Siegfried made the motion to accept the Employment agreement between the City and Les Bergum for $52,000.00. Ken Estes seconded the motion. Motion passed 3-0. Les said that the Tax Certificate Sale is in March. He said that they can do a resolution between the City and County and we shouldn’t have to pay.

UNFINISHED BUSINESS: None

NEW BUSINESS: Conflict of Interest for: Kent Brewer, Shannon Teller, Leslie Valadez, Judy Sheets, Katelyn Smith, Travis Sheets, Scott Shoemaker and Andrew Snyder.

CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented. Ken Estes seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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